Project Summary-Revised: Information technology infrastructure hardware replacements
A plan to replace planned servers and add redundant critical infrastructure such as switches and firewalls to ensure system reliability.
Project Summary-Revised
Priority: Strategic
Project Name: Information technology infrastructure hardware replacements 2-2-13103-950 CC1044
Submitted by: Dawn Christenson, Director of Finance
Executive Summary This project addresses planned server replacements over the five-year horizon and assumes the practice of purchasing extended warranties to ensure reliable service over the life of the equipment. Additionally, as recommended by the Data Backup Assessment completed in 2022, we will add redundant critical infrastructure (switches and firewalls) that will reduce or eliminate downtime in the event of a hardware failure. This project supports the strategic goal of sustainability by optimizing financial resources, as well as resiliency objectives in the IT Strategic Plan.
Business problem and opportunity Multiple physical and virtual servers result in overprovisioning of IT infrastructure. This project seeks opportunities to lean the IT infrastructure resulting in efficiencies and cost savings over the long term, while ensuring sufficient redundancy to avoid or reduce downtime in the event of a hardware failure.
Proposed project objectives To maintain the health and reliability of View Royal IT infrastructure through planned critical network component replacements at the Town Hall and the Public Safety Building data centres. Hardware costs include servers, firewalls, storage and switches with associated installation, configuration, testing and deployment. Work includes updating software, including operating systems as required, and reconfiguring servers from physical to hypervisor where optimal to increase future portability and resiliency.
Business risks As leaning occurs, more data is concentrated on fewer servers resulting in a potential for increased operational risk. This risk is mitigated by independent redundancies including redundant critical infrastructure (hot swap or cold standby) and an off-site fully replicated environment.
Proposed sources of funding Casino revenue
Costs and benefits
| Costs | FY1 | FY2 | FY3 | FY4 | FY5 | 5-year Total |
|---|---|---|---|---|---|---|
| Capital | 96,700 | 38,700 | 0 | 19,000 | 19,000 | 173,400 |
| Operational | 0 | |||||
| Total | 96,700 | 38,700 | 0 | 19,000 | 19,000 | 173,400 |
| Benefits | |
|---|---|
| Tangible | |
| Intangible |
Recommendation THAT the Committee recommend the 2023-2027 Financial Plan include information technology infrastructure hardware replacement to be funded by Casino revenue.