TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

AGENDA

View Royal Town Council Chambers is open to the public to attend meetings in-person. Although not required, wearing a mask is recommended when attending meetings.

Alternatively, should you wish to participate electronically, this meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

[Click here to view the live webcast]

If you would like to participate in the meeting by phone, please see information below:

Phone: 778-402-9227 and use Conference ID: 730 999 043#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, June 20, 2023 for inclusion in the June 20, 2023 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

CALL TO ORDER (Mayor Tobias)
APPROVAL OF AGENDA (motion to approve)
MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Council meeting held June 6, 2023 (Pg.5 - 17)
MAYOR’S REPORT
PETITIONS & DELEGATIONS a) S. Kong, Thinkeco Power Inc./Penmark/AECOM, Re: Testing of Battery Operated Train Technology within the Capital Regional District (Pg.18 - 28)
PUBLIC PARTICIPATION PERIOD
BUSINESS ARISING FROM PREVIOUS MINUTES
REPORTS

8.1 STAFF REPORTS

a) Town Hall Condensing Unit Replacement

Report dated June 12, 2023 from the Director of Engineering and Parks (Pg.29 - 36)

Staff Recommendation: THAT the replacement of five (5) condensing units be pre-approved for up to $110,000 plus GST and be awarded to Island Temperature Controls in accordance to Purchasing Policy 1600-021, to be funded by Casino Revenue; AND THAT the 2023-2027 Financial Plan be amended to accommodate this project.

b) Financial Planning Process and Calendar

Report dated June 14, 2023 from the Director of Finance (Pg.37 - 41)

Staff Recommendation: THAT the proposed 2024-2028 Financial Planning Calendar be approved.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

a) From the June 13, 2023 Committee of the Whole meeting:

School Liaison Programs - Councillor Brown THAT the Committee recommend to Council that a letter be sent to Supt. Preston, West Shore RCMP, with a copy to the Chair, Greater Victoria School District No. 61, stating that View Royal Council supports and encourages school liaison programs in View Royal schools, including, but not limited to, crime prevention, traffic, and personal safety programs. (COW-34-23)
Commercial Activity in View Royal Parks - Councillor MacKenzie THAT the Committee recommend to Council that staff prepare a report on the implications of allowing some commercial activity, such as food trucks, markets, outdoor fitness/yoga/meditation classes, and musical performances to occur in a View Royal park identified at staff's discretion. (COW-35-23)
Proposed Amendments to the Development Procedures Bylaw and Introduction of a New Public Notification Bylaw THAT the Committee recommend to Council that Development Procedures Bylaw No. 730, 2009 be updated to ensure that the public hearing procedures are consistent with the Local Government Act; AND THAT a new public notification bylaw be drafted that includes the following notification requirements:

direct notice mailout;
posting the notice in the public notice posting place; and
uploading information to the Town’s website and social media; AND FURTHER THAT the delegation of minor variances be further explored and a follow-up report provided to Council. (COW-36-23)

Complete Communities Grant Application THAT the Committee recommend to Council that an application for the Complete Communities Grant be supported for the Off-Street Parking Review as per the June 8, 2023 report from the Director of Development Services titled "Complete Communities Grant Application". (COW-37-23)

8.3 OTHER REPORTS

(motion to receive)

CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated June 14, 2023 from K. Morley, Corporate Officer, Capital Regional District, Re: Municipal Consent for Bylaw No. 4541 - Water Supply Local Service Area Establishment Bylaw No. 1, 1997, Amendment Bylaw No. 5, 2023 (Pg.42 - 53)

b) Letter dated June 5, 2023 from M. Essery, Chair, Intermunicipal Advisory Committee on Disability Issues (IACDI), Re: IACDI and BC Provincial Accessibility Legislation - Corporate Officers Approach (Pg.54 - 56)

9.2 FOR INFORMATION

a) Email dated June 13, 2023 from K. Bourgeois, District of Saanich, Re: District of Saanich Referral - 450 Creed Road (Pg.57 - 60)

b) Letter dated June 9, 2023 from B. Stavdal, Re: New Development (Pg.61)

BYLAWS
NEW BUSINESS a) Appointment to the West Shore Arts and Culture Centre Intermunicipal Advisory Ad Hoc Committee

Staff Recommendation: THAT a Council representative be appointed to the West Shore Arts and Culture Centre Intermunicipal Advisory Ad Hoc Committee to December 31, 2023.

b) Tenant Assistance Policy - Mayor Tobias (Pg.62 - 66)

Mayor's Recommendation: THAT the Tenant Assistance Policy be adopted.

QUESTION PERIOD
MOTIONS & NOTICES OF MOTION a) New Report Section - Impact Mitigation on Surrounding Neighbourhoods - Councillor Rogers (Pg.67)
CLOSED MEETING RESOLUTION
RISING REPORT
TERMINATION

Next Regular Council Meeting: Tuesday, July 4, 2023 at 7:00 p.m.

TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA