TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA - DECEMBER 5, 2023

AGENDA

Should you wish to participate electronically, this meeting will be live webcast commencing immediately following the Public Hearing and may be viewed by clicking on the following link:

Click here to view the live webcast

If you would like to participate in the meeting by phone, please see information below:

Phone: 778-402-9227 and use Conference ID: 881 431 028#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, December 5, 2023 for inclusion in the December 5, 2023 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

1. CALL TO ORDER (Mayor Tobias)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Council meeting held November 21, 2023 Pg.5 - 11

4. MAYOR’S REPORT a) Appointment to Committee the Whole

5. Mayor Tobias to announce the appointed membership, as outlined in Schedule A, for the appointment of Committee of the Whole Chairs Pg.12 b) Appointment of Representatives to other Committees, Commissions and Boards

6. Schedule B - Items 1 through 28 (motion to endorse) Pg.13 - 15 c) Miscellaneous Appointments

7. Schedule C - Items 1 through 4 (motion to endorse) Pg.16 d) Approval of Tag Days

8. Schedule D (motion to endorse) Pg.17 e) Appointment of Liaison and Alternate to Advisory Committees

9. Mayor Tobias to announce the appointed liaisons and alternates to advisory committees, as outlined in Schedule E - Items 1 and 2 Pg.18

10. PETITIONS & DELEGATIONS a) L. Rojas and M. Broadbent, Re: Ban Rodent Glue Board Traps Pg.19 - 21

11. BYLAWS a) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1128, 2023 A Bylaw to Amend the Zoning Bylaw with Respect to Rezoning of 339, 341 and 345 Island Highway (third reading)

12. Bylaw No. 1128 Pg.22 - 23

13. PUBLIC PARTICIPATION PERIOD

14. BUSINESS ARISING FROM PREVIOUS MINUTES a) Regional Free and Revised Discounted Transit Passes for Ages 13-18 - Councillor Rogers

15. Proposed Motion Pg.24 - 30

16. REPORTS

8.1 STAFF REPORTS

a) 247 Glenairlie Drive - Property Maintenance Violation

1. Report dated November 15, 2023 from the Bylaw Enforcement Officer Pg.31 - 53

Staff Recommendation: THAT Council authorize Town of View Royal (“Town”) staff to engage a contractor, at the expense of the owners of 247 Glenairlie Drive (the “Property”), to remediate the unsightliness of the Property and to the requirements within the Property Maintenance Bylaw No. 512, 2003 (“Property Maintenance Bylaw”);

AND THAT should the owners of the Property not pay costs incurred by the Town for remediation of the Property on or before December 31 in the year that the work is done, that the costs be added to and form part of the taxes payable on the Property as taxes in arrears pursuant to sections 5.6.2 and 5.6.3 of the Property Maintenance Bylaw and sections 17 and 258 of the Community Charter, SBC 2003, c. 26 (the “Community Charter”).

b) Yard and Garden Waste Contract

1. Report dated November 28, 2023 from the Director of Engineering Pg.54 - 63

Staff Recommendation: THAT Council endorse the Township of Esquimalt's award for the operation of the transfer station and processing of the yard and garden waste stream to Ellice Recycling for a three-year period at a total contract cost of $1,019,556 (excluding GST), as detailed in the Township of Esquimalt's staff report EPW-23-019;

AND THAT the Town contribute $129,360, $135,835.20 and $142,627.20 to the contract for the years 2024, 2025 and 2026 respectively as part of the cost sharing agreement as detailed in the Township of Esquimalt's staff report EPW-23-019.

c) Coastal Adaptation Plan Phase 1 (Mapping)

1. Report dated November 29, 2023 from the Senior Planner Pg.64 - 80

Staff Recommendation: THAT the draft Terms of Reference for Non-Core Project N-089 "Coastal Adaptation Plan Phase 1 (Mapping)" be adopted;

AND THAT Notice of Intent to Award Non-Core Project N-089 "Coastal Adaptation Plan Phase 1 (Mapping)" be made naming Associated Engineering as the lead consultant in accordance with Purchasing Policy 1600-021 sections 10.8.1 and 10.8.14.

d) Council and Committee of the Whole 2024 Meeting Schedule

1. Report dated November 24, 2023 from the Deputy Corporate Officer Pg.81 - 83

Staff Recommendation: THAT Council adopt the Council and Committee of the Whole 2024 meeting schedule.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

(motion to receive)

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Email dated December 4, 2023 from the View Royal Climate Coalition, Re: Regional Free and Revised Discounted Transit Passes Pg.84

10. BYLAWS - continued b) Public Notification Bylaw No. 1106, 2023
11. Report dated November 15, 2023 from the Community Planner Pg.85 - 93

Staff Recommendation: THAT the report dated November 15, 2023 from the Community Planner titled "Public Notification Bylaw No. 1106, 2023" be received for information.

2. Public Notification Bylaw No. 1106, 2023 A Bylaw to Provide for Alternative Means of Publishing Public Notices (first, second and third reading) Pg.94

c) Highway Dedication Bylaw No. 1129, 2023 A Bylaw to Dedicate Part of 80 Atkins Road as Highway (adoption)

1. Bylaw No. 1129 Pg.95 - 96

2. NEW BUSINESS

3. QUESTION PERIOD

4. MOTIONS & NOTICES OF MOTION

5. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) – legal.

6. RISING REPORT

7. TERMINATION

Next Regular Council Meeting: Tuesday, January 16, 2024 at 7:00 p.m.