GREATER VICTORIA PUBLIC LIBRARY MINUTES - January 20, 2015
Minutes from the Greater Victoria Public Library Board meeting covering officer elections and committee appointments for 2015.
MINUTES
GREATER VICTORIA PUBLIC LIBRARY BOARD
Central Library, 735 Broughton Street Board Room, 1st Floor January 20, 2015 12:00 pm
A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:
Board Members:
- Trustee D. Alexander
- Trustee G. Bunyan
- Trustee B. Burton-Krahn
- Trustee R. Burris
- Trustee D. Curtis
- Trustee G. Goudy
- Trustee Z. King
- Trustee A. Kirkaldy
- Trustee P. Madoff
- Trustee R. Martin
- Trustee P. McNair
- Trustee M. Milne
- Trustee K. Murdoch
- Trustee D. Murdoch
- Trustee K. Potts
- Trustee K. Roessingh
- Trustee J. Rogers
- Trustee K. Santini
- Trustee L. Seaton
Staff:
- Ms. M. Sawa, CEO/Secretary
- Ms. H. Hughes, CUPE representative
- Ms. C. Munoz, Human Resources Advisor
- Mr. D. Phillips, Director of Technology
- Ms. D.J. Phillips, Director of Finance / Treasurer
- Ms. A. Polinsky, Director of Communications & Community Development
- Ms. J. Windecker, Director of Public Services
- Ms. L. Robertson (Recorder)
1. CALL TO ORDER & WELCOME
The Secretary called the meeting to order at 12:04 pm, and welcomed members to the inaugural meeting of 2015.
2. APPROVAL OF AGENDA
MOTION Moved by Trustee King, seconded by Trustee Roessingh, THAT the Agenda be approved as circulated. CARRIED
3. ELECTION OF OFFICERS
3.1 Nomination of Chair
Ms. Sawa called for nominations for the position of Chair of the Board.
MOTION Moved by Trustee Milne, seconded by Trustee Bunyan, THAT Trustee Murdoch be nominated for the position of Board Chair. CARRIED
Trustee Murdoch accepted the nomination. Ms. Sawa called for further nominations. As there were no further nominations, the Chair was elected by acclamation.
Ms. Sawa turned the meeting over to the newly-elected Chair, Trustee Murdoch.
3.2 Nomination of Vice-Chair
The Chair called for nominations for the position of Vice-Chair.
MOTION Moved by Trustee Roessingh, seconded by Trustee Rogers, THAT Trustees Alexander and Kirkaldy be nominated to the Vice-Chair position. CARRIED
Trustee Alexander declined the nomination. Trustee Kirkaldy accepted the nomination. As there were no further nominations, Trustee Kirkaldy was elected Vice-Chair by acclamation.
4. CHAIR'S REMARKS
Trustee Murdoch welcomed returning and new Trustees to the 2015 inaugural board meeting, and extended his thanks to former Board Chair Greg Bunyan for his guidance and leadership over the last two years.
5. APPOINTMENT OF SIGNING OFFICERS
As a result of the change in Board leadership, banking documents will be required to confirm Trustees Murdoch and Kirkaldy as signing authorities for GVPL. Ms. Phillips will follow up on the financial paperwork required.
MOTION Moved by Trustee Milne, seconded by Trustee King, THAT Trustees Murdoch and Kirkaldy be appointed as signing officers for GVPL for 2015. CARRIED
6. APPOINTMENT OF COMMITTEE MEMBERS
Trustee Murdoch indicated that Committee assignments are likely to remain as in 2014, with Trustee Burton-Krahn joining the Finance Committee to replace former Trustee Lynda Hundleby. Trustees interested in changing their committee assignments may contact Trustee Murdoch directly.
7. APPROVAL OF MINUTES – December 9, 2014
MOTION Moved by Trustee Alexander, seconded by Trustee Burris, THAT the Minutes of the December 9, 2014 meeting be approved. CARRIED
8. BUSINESS ARISING FROM PREVIOUS MEETING
There was no business arising.
9. CEO REPORT TO THE BOARD
Ms. Sawa reported on a number of operational initiatives.
10. NEW BUSINESS
10.1 Revised 2015 Board Meeting Dates
The 2015 Board meeting dates were revised due to scheduling conflicts arising for some Councillors. The April 28th meeting date will change to April 21st.
MOTION Moved by Trustee Milne, seconded by Trustee Rogers, THAT the revised 2015 Board meeting dates be approved, with the proviso that the April 28th meeting will be held on April 21st. CARRIED
10.2 Trustee Appointments by Municipality
The document outlining Trustee appointments by municipality was received for information.
In addition, a confidential document containing updated contact information for Trustees was distributed. Any errors or omissions may be directed to Ms. Robertson.
10.3 Board Retreat - 2015
Trustee Burris reported on the results of a survey taken by Board Trustees in November, 2014. A working group has been struck to plan for the Board Retreat Day, and all Trustees are encouraged to attend to participate in the strategic planning process. A firm date for the Retreat is forthcoming.
11. REPORTS/PRESENTATIONS – BOARD AND STAFF
11.1 Staff Development Day - Staff Presentation
Human Resources Advisor, Carolina Munoz, made a presentation on GVPL’s 2014 Staff Development Day activities. Staff are seeking approval to schedule another professional development day on June 17, 2015, which will result in a one-day system-wide closure.
MOTION Moved by Trustee Bunyan, seconded by Trustee Roessingh, THAT GVPL be closed system-wide on June 17, 2015 to undertake staff development activities. CARRIED
11.2 British Columbia Library Trustee Association Update
Trustee Burris reported that many excellent webinars are available as posted in the BCLTA Bulletin.
11.3 IslandLink Federation
Trustee King reported that IslandLink Federation has hired a new Manager, and expressed his thanks to Ms. Terri Chyzowski, Human Resources Director, for her assistance throughout the hiring process.
12. BOARD CORRESPONDENCE
Moved by Trustee Roessingh, seconded by Trustee King, THAT Board correspondence be received. CARRIED
13. NEXT MEETING:
February 17, 2015 at 12:00 pm.
14. ADJOURNMENT
The Chair declared the meeting adjourned at 12:59 pm.
Document Images
(3)
