GREATER VICTORIA PUBLIC LIBRARY BOARD MINUTES December 9, 2014

GREATER VICTORIA PUBLIC LIBRARY MINUTES

GREATER VICTORIA PUBLIC LIBRARY BOARD

Central Library, 735 Broughton Street Board Room, 1st Floor December 9, 2014 at 12:00 pm

A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:

Board Members:

• Trustee K. Murdoch (Acting Chair; Board Vice-Chair)
• Trustee D. Alexander
• Trustee B. Burton-Krahn
• Trustee D. Curtis
• Trustee G. Goudy
• Trustee A. Kirkaldy
• Trustee P. Madoff
• Trustee R. Martin
• Trustee K. Potts
• Trustee K. Roessingh
• Trustee J. Rogers (12:25 pm)
• Trustee K. Santini
• Trustee L. Seaton (12:20 pm)

Staff:

• Ms. L. Jordon, Deputy CEO / Director of Strategic Development
• Ms. T. Chyzowski, Director of Human Resources
• Ms. H. Hughes, CUPE representative
• Mr. D. Phillips, Director of Technology
• Ms. D.J. Phillips, Director of Finance / Treasurer
• Ms. J. Windecker, Director of Public Services
• Ms. L. Robertson (Recorder)

Regrets: Trustee G. Bunyan (Chair), Trustee R. Burris, Trustee Z. King, Trustee M. Milne, Trustee P. McNair, Trustee D. Murdock, Ms. M. Sawa (CEO)

Guests: Mr. John Goudy, Ms. Lynda Hundleby

1. CALL TO ORDER & WELCOME

The Board Vice-Chair called the meeting to order at 12:07 pm in the absence of the Chair.

2. APPROVAL OF AGENDA

MOTION Moved by Trustee Roessingh, seconded by Trustee Madoff, THAT the Agenda be approved as circulated. CARRIED

3. CHAIR'S REMARKS

Trustee Murdoch welcomed Councillor Beth Burton-Krahn to the Library Board. Councillor Burton represents the Township of Esquimalt.

Trustee Murdoch extended his thanks on behalf of the Board to outgoing Esquimalt Councillor representative, Lynda Hundleby, for her outstanding dedication and commitment to GVPL.

Trustee Murdoch also noted his deep appreciation of all Board members for their hard work and respectful discussions in 2014.

4. APPROVAL OF MINUTES – November 25, 2014 meeting

MOTION Moved by Trustee Kirkaldy, seconded by Trustee Martin, THAT the Minutes of the November 25, 2014 meeting be approved. CARRIED

5. BUSINESS ARISING FROM PREVIOUS MEETING

5.1 2015 Proposed Board Meeting Dates Members reviewed the proposed 2015 Board meeting dates. Meeting dates have shifted due to financial reporting requirements.

It was noted that holding meetings on the third Tuesday of each month represents a conflict for some Councillors.

MOTION Moved by Trustee Santini, seconded by Trustee Alexander, THAT the 2015 Board meeting dates be approved. CARRIED

6. IN-CAMERA BUSINESS

MOTION Moved by Trustee Roessingh, seconded by Trustee Martin, THAT the Board move in-camera for a personnel matter. CARRIED

7. NEXT MEETING: January 20, 2015 at 12:00 pm

8. ADJOURNMENT

The Chair declared the meeting adjourned at 12:20 pm.