MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 7, 2015

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the agenda be amended to add items 8.1 (a)(4)(d), 8.1 (b)1)(i-iii) and 13 (a); and to remove item 9.1 (b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held March 17, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Council meeting held March 17, 2015 be adopted as presented. CARRIED

b) Minutes of the Public Hearing held March 17, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Public Hearing held March 17, 2015 be adopted as presented. CARRIED

4. MAYOR'S REPORT

(None)

5. PETITIONS & DELEGATIONS

a) S. Bullen, 220 Stormont Road, spoke to Council in regard to traffic concerns at Rudyard and Stormont Roads and noted that she would like to see increased enforcement in this area as it has been effective in the past.

b) P. Preston, 285 Rudyard Road, spoke to Council in regard to traffic concerns at Rudyard and Stormont Roads.

c) Resident, 317 Glenairlie Drive, spoke to Council in regard to traffic concerns at Rudyard and Stormont Roads. He noted that he is in favour of leaving the area as it is.

d) L. Pakos, 336 Glenairlie Drive, spoke to Council in regard to traffic concerns at Rudyard and Stormont Roads. She stated that enforcement should be on a more regular basis to be effective. She also noted that parents dropping off children at View Royal Elementary School and parking on Rudyard Road is also a problem and suggested that there be residential parking signs on one side of Rudyard Road.

e) C. Buchan, 66 Kingham Place, questioned the request by the Parks, Recreation and Environment Advisory Committee for the marking with signage and posts of #49 Polly Place to delineate the right-of-way.

f) C. Holtum, 137 Kingham Place, requested that should there be consideration by Council to place signage and posts to delineate the right-of-way at #49 Polly Place, that Council receive residential input in their decision-making process.

g) W.A. Buchan, 66 Kingham Place, requested that resident input be included in consideration of placing signage and posts to delineate the right-of-way at #49 Polly Place.

6. PUBLIC PARTICIPATION PERIOD

(None)

7. BUSINESS ARISING FROM PREVIOUS MINUTES

(None)

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2015/03 – 130 Burnett Road

1. Report dated April 1, 2015 from the Senior Planner The Senior Planner gave an overview of the report to Council. Council and staff discussed the current fence and proposed fence height.

2. Comments from the Applicant M. Pringle, 130 Burnett Road, spoke to Council in regard to consultation and support from neighbours. She indicated that the planting of trees is not a good option and that she would pay for the new fence. She described the type of fence that is proposed to be built and stated that the extra fence height is needed for privacy and security.

3. Comments from the Public a) D. Cawley, 30 Bishan Place noted he is in support of the Development Variance Permit No. 2015/03 – 130 Burnett Road. b) E. Rush, 27 Bishan Place, noted she is in support of the Development Variance Permit No. 2015/03 – 130 Burnett Road. c) B. Pratt, 236 Burnett Road, noted he is in support of the Development Variance Permit No. 2015/03 – 130 Burnett Road. d) J. Pratt, 236 Burnett Road, noted she is in support of the Development Variance Permit No. 2015/03 – 130 Burnett Road.

4. Correspondence a) Email dated March 30, 2015 from B. Pratt, 236 Burnett Road, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road b) Email dated March 30, 2015 from J. Pratt, 236 Burnett Road, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road c) Email dated April 2, 2015 from J. & K. Henry, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road d) Email dated April 3, 2015 from D. Cawley, 30 Bishan Place, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-42-15 THAT Development Variance Permit No. 2015/03 – 130 Burnett Road be approved to permit a maximum fence height of 2.15m (7 ft.) on the north side lot line. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the email dated March 30, 2015 from B. Pratt, 236 Burnett Road, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the email dated March 30, 2015 from J. Pratt, 236 Burnett Road, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the email dated April 2, 2015 from J. & K. Henry, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the email dated April 3, 2015 from D. Cawley, 30 Bishan Place, Re: Development Variance Permit No. 2015/03 – 130 Burnett Road be received. CARRIED

b) Traffic Concerns on Rudyard and Stormont Roads

1. Report dated March 31, 2015 from the Director of Engineering The Director of Engineering discussed the report with Council and comments received from the public at the open house, specifically:

   • warning signage for left hand turns onto Jedburgh Road;
   • impacts of any road closures;
   • change of signal timing on Stormont Road at Island Highway;
   • installation of an additional speed hump on upper Stormont Road; and
   • increased enforcement in the area.

   i) Email dated April 7, 2015 from R. Parker, Principal, View Royal Elementary School, Re: Traffic Concerns on Rudyard and Stormont Roads ii) Letter dated March 2015 from P. Preston, Re: Traffic Concerns on Rudyard and Stormont Roads iii) Email dated January 12, 2015 from R. Plesnik, 221 Stormont Road, Re: Traffic Concerns on Rudyard and Stormont Roads

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-43-15 THAT no significant changes concerning the traffic on Rudyard and Stormont Roads due to the left turns from Helmcken Road be made;

AND THAT more noticeable signage be installed on both Helmcken Road and Rudyard Road emphasizing the "no left turn" signs;

AND THAT the RCMP continues periodic enforcement on the illegal turning movement;

AND FURTHER THAT a speed hump be installed at the top of Stormont Road. CARRIED Councillor Rast voted in the negative

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

C-44-15 THAT the issue parking on Rudyard Road, including View Royal Elementary School's parking and their responsibilities for it, be brought back to a future Committee of the Whole meeting for discussion. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the email dated April 7, 2015 from R. Parker, Principal, View Royal Elementary School, Re: traffic concerns on Rudyard and Stormont Roads be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the letter dated March 2015 from P. Preston, Re: traffic concerns on Rudyard and Stormont Roads be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the email dated January 12, 2015 from R. Plesnik, 221 Stormont Road, Re: traffic concerns on Rudyard and Stormont Roads be received. CARRIED

c) Development Permit No. 2015/02 – 33 Helmcken Road (Eagle Creek Village Phase 2 Subdivision)

1. Report dated March 31, 2015 from the Senior Planner Council questioned the removal of trees by the developer within the park by 33 Helmcken Road. The Senior Planner noted that some trees were damaged necessitating removal and that replacement trees will be planted.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-45-15 THAT Development Permit No. 2015/02 be approved to allow subdivision of the parcel at 33 Helmcken Road into two lots as per the plans and reports attached to the March 31, 2015 report from the Senior Planner titled "Development Permit No. 2015/02 – 33 Helmcken Road (Eagle Creek Village Phase 2 Subdivision)". CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

(None)

8.3 OTHER REPORTS

a) Minutes from the West Shore Parks and Recreation Society Board of Directors meeting held February 12, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held February 12, 2015 be received. CARRIED

b) Minutes of the Joint Advisory Committee meeting held March 24, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Joint Advisory Committee meeting held March 24, 2015 be received. CARRIED

c) Minutes of the Planning and Development Advisory Committee meeting held March 24, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Planning and Development Advisory Committee meeting held March 24, 2015 be received. CARRIED

d) Minutes of the Transportation Advisory Committee meeting held March 24, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Transportation Advisory Committee meeting held March 24, 2015 be received. CARRIED

e) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held March 24, 2015

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held March 24, 2015 be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

C-46-15 THAT a report come forward to a future Committee of the Whole meeting regarding delineation of the #49 Polly Place water access off of Kingham Place with signage and marking posts;

AND THAT neighbours be notified of when the report is coming forward to the Committee of the Whole. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

C-47-15 THAT the Senior Planner gives a presentation on Climate Action Revenue Incentive Program to a Joint Advisory Committee meeting. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Referral from the City of Langford, Re: 2169 Trans-Canada Highway and 2521 Selwyn Road

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the referral from the City of Langford, Re: 2169 Trans-Canada Highway and 2521 Selwyn Road be received. CARRIED

b) removed from agenda

c) Letter dated March 24, 2015 from F. Wissemann, President, Victoria Leaf Club, Re: Legislation Changes to improve Electric Vehicle Charging Infrastructure

i) Email dated March 30, 2015 from J. Hindson, Infrastructure Development, Victoria Leaf Club, Re: Legislation Changes to Improve Electric Vehicle Charging Infrastructure

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the letter dated March 24, 2015 from F. Wissemann, President, Victoria Leaf Club, Re: legislation changes to improve electric vehicle charging infrastructure be received. CARRIED

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the email dated March 30, 2015 from J. Hindson, Infrastructure Development, Victoria Leaf Club, Re: legislation changes to improve electric vehicle charging infrastructure be received. CARRIED

d) Email dated March 19, 2015 from M. Hicks, CRD Director, Juan de Fuca, Re: SEAPARC Community Recreation Centre – Grant Application

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the Town write a letter of support for the SEAPARC Community Recreation Centre grant application. CARRIED

9.2 FOR INFORMATION

a) Letter dated March 27, 2015 from A. Nurvo, Director of Corporate Services, Re: Expression of Interest to Host 2022 Commonwealth Games

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the letter dated March 27, 2015 from A. Nurvo, Director of Corporate Services, Re: expression of interest to host the 2022 Commonwealth Games be received. CARRIED

10. BYLAWS

a) Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 919, 2015

A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 919, 2015 be given first, second and third reading. CARRIED

11. NEW BUSINESS

(None)

12. QUESTION PERIOD

a) L. Pakos, 336 Glenairlie Drive, questioned whether it would be possible to add flashing lights to the existing no left hand turn signage from Helmcken Road onto Rudyard Road.

13. MOTIONS & NOTICES OF MOTION

a) Supply of Potable Water Post Disaster – Councillor Rogers

That the notice of motion from Councillor Rogers concerning the post-disaster supply of potable water come forward to the April 21, 2015 Council meeting.

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) – personal information about an identifiable individual who is being considered for a position appointed by the municipality. CARRIED

15. RISING REPORT

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

a) Advisory Committee – Transfer of Appointment

From the April 7, 2015 In-Camera Council meeting:

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT Sharon Ali be appointed to the Planning and Development Advisory Committee from April 7, 2015 to February 28, 2017. CARRIED

16. TERMINATION

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT this meeting terminate. Time: 8:39 p.m. CARRIED