GREATER VICTORIA PUBLIC LIBRARY BOARD MINUTES

Central Library, 735 Broughton Street Board Room, 1st Floor February 17, 2015 - 12:00 pm

A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:

Board Members:

Trustee D. Alexander
Trustee B. Burton-Krahn
Trustee R. Burris
Trustee D. Curtis
Trustee G. Goudy
Trustee Z. King
Trustee A. Kirkaldy
Trustee P. Madoff (12:08 pm)
Trustee R. Martin
Trustee M. Milne
Trustee K. Murdoch
Trustee D. Murdoch
Trustee K. Potts
Trustee K. Roessingh
Trustee J. Rogers
Trustee K. Santini

Staff:

Ms. M. Sawa, CEO/Secretary
Ms. L. Jordon, Deputy CEO / Director of Strategic Development
Ms. T. Chyzowski, Director of Human Resources
Ms. H. Hughes, CUPE representative
Mr. D. Phillips, Director of Technology
Ms. D.J. Phillips, Director of Finance / Treasurer
Ms. J. Windecker, Director of Public Services
Ms. L. Robertson (Recorder)

Regrets:

Trustee G. Bunyan, Trustee P. McNair, Trustee L. Seaton

1. CALL TO ORDER & WELCOME

The Chair called the meeting to order at 12:04 pm.

2. APPROVAL OF AGENDA

MOTION Moved by Trustee King, seconded by Trustee Burton-Krahn, THAT the Agenda be approved as circulated. CARRIED

3. CHAIR'S REMARKS

The Chair reported that he has been appointed to the Coalition to End Homelessness.

4. APPROVAL OF MINUTES – January 20, 2015

MOTION Moved by Trustee Roessingh, seconded by Trustee Rogers, THAT the Minutes of the January 20, 2015 meeting be approved. CARRIED

5. BUSINESS ARISING FROM PREVIOUS MEETING

5.1 2015 Committee Appointments

Trustees received the 2015 Committee appointments for information.

5.2 Board Retreat - 2015

The 2015 Board Retreat will kick off on Friday, February 27th with an informal evening gathering. On Saturday, February 28th, guest speaker Mr. Ken Roberts will provide an overview of trends and best practices in public libraries. He will facilitate the Board's discussions of priorities and process for the next strategic planning cycle.

6. NEW BUSINESS

6.1 Finance Committee

Trustee Murdoch reported on Finance Committee discussions at the January 27th meeting. All documents have been approved by the Finance Committee, and are recommended to the Board for approval.

6.1.1. 2015 Operating Budget

MOTION Moved by Trustee Milne, seconded by Trustee Martin, THAT the 2015 Operating Budget be approved. CARRIED

6.1.2. 2015 - 2019 Financial Plan

MOTION Moved by Trustee Roessingh, seconded by Trustee Martin, THAT the 2015-2019 Financial Plan be approved. CARRIED

6.1.3. 2015 Municipal Contributions

MOTION Moved by Trustee Roessingh, seconded by Trustee Rogers, THAT the 2015 Municipal Contributions document be approved. CARRIED

6.1.4. 2015 PSAB-Compliant Budget

MOTION Moved by Trustee Milne, seconded by Trustee Alexander, THAT the 2015 PSAB-Compliant Budget be approved. CARRIED

6.1.5. 2015 Budget Briefing Notes

The Budget Briefing Notes were received for information.

6.1.6. Budget at a Glance

Trustees suggested some minor revisions to the document.

6.1.7. Reserves and Donation Fund

Trustees received the Reserves and Donation Fund for information.

7. CEO REPORT TO THE BOARD

Ms. Sawa reported on a number of operational matters.

8. NEW BUSINESS

There was no new business.

9. REPORTS/PRESENTATIONS – BOARD AND STAFF

9.1 British Columbia Library Trustee Association Update

Trustee Burris reported that many excellent support and training opportunities are available via BCLTA, and encouraged members to investigate those options.

9.2 IslandLink Federation Update

Trustee King reported that the IslandLink Federation will be undertaking a strategic planning process.

10. BOARD CORRESPONDENCE

Moved by Trustee Roessingh, seconded by Trustee Burton-Krahn, THAT Board correspondence be received. CARRIED

11. NEXT MEETING:

March 24, 2015 at 12:00 pm.

12. ADJOURNMENT

The Chair declared the meeting adjourned at 12:59 pm.

GREATER VICTORIA PUBLIC LIBRARY BOARD MINUTES - February 17, 2015