Minutes of a Council Meeting held Tuesday, May 5, 2015

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MAY 5, 2015

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Screech
Councillor Mattson
Councillor Rast
Councillor Rogers
Councillor Weisgerber

REGRETS:

PRESENT ALSO:

K. Anema, Chief Administrative Officer
S. Jones, Director of Corporate Administration
J. Lockhart, Senior Accountant
R. Marshall, Fire Prevention Officer
E. Bolster, Deputy Municipal Clerk
6 members of the public
0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the agenda be amended to replace page 21 for item 5(b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held April 21, 2015

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held April 21, 2015 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held April 28, 2015

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held April 28, 2015 be adopted as presented. CARRIED

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

a) T. Hill and R. Cox, Department of National Defence Employees, Re: Support for Completion of Capital Regional District (CRD) Bike Lane Project

Mr. Hill presented Council with a petition from the employees of the Department of National Defence and residents of the Capital Regional District (CRD) requesting completion of the CRD's E & N Rail Trail between Hallowell Road and Maplebank Road.

Council noted that the CRD has scheduled a meeting for Friday, May 8, 2015 at 10:30 a.m. by the train tracks on Hallowell Road regarding the E&N Rail Trail should he wish to attend.

b) D. Little, Partner, and J. Rowe, Principal, Hayes, Stewart, Little and Company, Re: Presentation of Draft Financial Statements for Year Ended December 31, 2014

Mr. Little provided an overview of the audit findings report and financial statements for the year ended December 31, 2014.

Council and Mr. Little discussed the financial position of the Town.

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-61-15 THAT the financial statements for the year ended December 31, 2014 be approved. CARRIED

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Noise Control Bylaw, 2003, No. 523

Report dated April 30, 2015 from the Director of Engineering

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

C-62-15 THAT authority be delegated to the Director of Engineering (or his delegate) to authorize construction activities outside Noise Control Bylaw, 2003, No. 523 as is required to facilitate construction activities related to the Eagle Creek Village development. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated April 29, 2015 from R. Caldwell, 271 Pallisier Avenue, Re: Residential Oil Tanks – Environmental Risks

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the email dated April 29, 2015 from R. Caldwell, 271 Pallisier Avenue, Re: residential oil tanks – environmental risks be received. CARRIED

b) Email dated April 20, 2015 from C. Kitson, #17-14 Erskine Lane, Re: Request to Improve Exit #10

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the email dated April 20, 2015 from C. Kitson, #17-14 Erskine Lane, Re: request to improve Exit #10 be received;

AND THAT a letter be written to the Ministry of Transportation and Infrastructure supporting Ms. Kitson's suggestions. CARRIED

9.2 FOR INFORMATION

10. BYLAWS

a) Financial Plan Bylaw No. 920, 2015 A Bylaw to Authorize the Financial Plan for the Years 2015-2019

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Financial Plan Bylaw No. 920, 2015 be adopted. CARRIED

b) Tax Rates Bylaw No. 921, 2015 A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2015

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT Tax Rates Bylaw No. 921, 2015 be adopted. CARRIED

c) Bylaw No. 923, 2015 – Being a Bylaw Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste

Report dated April 28, 2015 from the Director of Finance

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the report dated April 28, 2015 from the Director of Finance titled "Bylaw No. 923, 2015 – Being a Bylaw Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste" be received. CARRIED

Collection and Disposal of Residential Garbage and Household Food Waste Bylaw No. 745, 2009, Amendment Bylaw No. 923, 2015 A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2015

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Collection and Disposal of Residential Garbage and Household Food Waste Bylaw No. 745, 2009, Amendment Bylaw No. 923, 2015 being given first, second and third reading. CARRIED

d) Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 924, 2015

Report dated April 28, 2015 from the Deputy Municipal Clerk

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated April 28, 2015 from the Deputy Municipal Clerk titled "Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 924, 2015" be received. CARRIED

Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 924, 2015 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 924, 2015 be given first, second and third reading. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

a) S. Dana, 311 Stewart Avenue, requested clarification in regard to boulevard parking and also questioned why there is not a bike lane heading east bound from the Parson's Bridge to the Colwood interchange.