COUNCIL MEETING

TUESDAY, JULY 21, 2015 @ 7:00 p.m.

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt)

a) Minutes of the Council meeting held June 2, 2015 (motion to adopt as amended)

b) Minutes of the Special Council meeting held June 23, 2015

c) Minutes of the Council meeting held July 7, 2015

d) Minutes of the Public Hearing for Bylaw No. 927, 2015 held July 7, 2015

e) Minutes of the Public Hearing for Bylaw No. 928, 2015 held July 7, 2015

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit with Variances No. 2015/11 – 327 Stewart Avenue (Dock)

1. Report dated July 16, 2015 from the Planner
   2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

Staff Recommendation:

THAT Council approve Development Permit No. 2015/11 as per the report from the Planner dated July 16, 2015;

AND THAT Development Permit No. 2015/11 include a variance to the setback from the natural boundary to the sea from 15m to 0m;

AND FURTHER THAT Development Permit No. 2015/11 include the following condition: - a shoreline restoration plan be submitted, consistent with both the Environmental Report attached to this report and to the Natural Watercourse and Shoreline Areas Development Permit Area Guidelines within the Official Community Plan, to the satisfaction of the Director of Development Services; - a deposit for 125% of the reclamation cost estimate be provided to the Town as security against damage to the natural environment or landscaping deficiencies.

b) Development Variance Permit No. 2015/04 – 17A Jedburgh Road

1. Report dated July 16, 2015 from the Planner
   2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

Staff Recommendation:

THAT Council approve a variance to the distance of the common access roadway to the existing side lot line from 9m to 1m as per the plans attached to the report from the Planner dated July 16, 2015.

c) Environmental Development Permit Application No. 2015/10 – 333 Stewart Avenue

1. Report dated July 15, 2015 from the Senior Planner

Staff Recommendation:

THAT the report dated July 15, 2015 from the Senior Planner titled "Environmental Development Permit Application No. 2015/10 – 333 Stewart Avenue" be received.

d) Development Permit Application No. 2014/09 – 100 Aldersmith Place

1. Report dated July 14, 2015 from the Senior Planner

Staff Recommendation:

THAT Development Permit No. 2014/09 be approved;

AND THAT Development Permit No. 2014/09 include the following conditions: - a 15 cm layer of tree-chip mulch is to be provided in the 684m² landscaped playground area along the west property line; - a certified arborist must supervise the layout and installation of fence posts in the playground area and provide a report to the Town recommending any mitigation measures that may be necessary for tree impacts; - any English Holly within the playground area must be removed; and - a crosswalk must be painted in the driveway between Building C and the playground area.

e) Development Permit No. 2015/09 and Request to Amend a Covenant on 2429 Chilco Road (Thetis Vale Phase 6)

1. Report dated July 16, 2015 from the Senior Planner

Staff Recommendation:

THAT the report dated July 16, 2015 from the Senior Planner titled "Development Permit Application No. 2015/09 and Request to Amend a Covenant on 2429 Chilco Road (Thetis Vale Phase 6)" be received.

f) Development Permit Application No. 2015/07 – 2601 Herbate Road

1. Report dated July 15, 2015 from the Senior Planner

Staff Recommendation:

THAT Development Permit Application No. 2015/07 be approved;

AND THAT Development Permit Application No. 2015/07 include the following conditions: 1. An arborists report is required at the time of building permit submission, with recommendations for tree retention and fencing during construction. 2. Relocation of a wooden lean-to shed that is encroaching into the road right-of-way prior to issuance of a building permit. 3. Security deposit to prevent unsafe conditions and damage the natural environment. 4. Interface Fire Hazard Assessment requirements as per the May 25, 2015 Strathcona Forestry Consulting report: a. Install address signage on Herbate Road. b. Ensure driveway meets specifications for surfacing, gradient, turnaround, and turnout. c. Land clearing phase i. For high risk activity (ie. Land clearing) between 1 April and 31 October, the operator must keep at the activity site firefighting hand tools, in a combination and type to properly equip each person who works at the site with a minimum of one firefighting hand tool, and an adequate fire suppression system (on-site portable water tanker and firefighting tools – shovels, pulaskis, portable water backpacks). ii. Develop an Emergency Plan of Action, listing key contact information. iii. Hazard abatement (removal of slash/disposal of debris piles) must take place in compliance with Town of View Royal bylaws. iv. remove trees within building envelope (currently less than 5 trees). v. prune lower branches of any trees in the vicinity (to a height of 3m from ground level; smaller trees shall be pruned to 1/3rd their height). d. Re-assess Fuel Modified Zone 2 at Building Permit. e. Ensure any soils disturbed during construction phase are promptly rehabilitated. f. Minimize damage to terrestrial herbaceous ecosystem (mossy outcroppings). g. Construction and Emergency Water Supply for firefighting: i. roofing and siding of new structure must meet FireSmart guidelines for fire-resistant exterior construction. ii. Follow FireSmart guidelines for design, construction, and maintenance of window and door glazing, eaves and vents, soffits and fascia, decks, etc. iii. Install on-site supply of emergency fireflow (minimum of 2500 gallons in a gravity-fed tank or cistern). iv. Ensure fittings are compatible with forestry (1 ½”). v. Liaise with Fire Department to ensure compatibility of water storage fittings. vi. Hard-wire smoke alarms into home and any outbuildings. h. Other i. For construction during the fire season (April – October) ensure sufficient fire tools on-site, along with minimum water supply (ie. small tank) for initial attack. ii. Ensure home and property are equipped with basic firefighting tools: shovel, hose(s), exterior sprinkler(s), bucket(s). iii. Install on-site water supply and ensure firefighting tools are readily available to resident. iv. Final assessment prior to lock-up. v. At lock-up stage, check to ensure new home and driveway, and fireflow sources are mapped on Fire Department fire pre-planning maps.

g) Environmental Development Permit Application No. 2015/08 – 263 View Royal Avenue

1. Report dated July 15, 2015 from the Senior Planner

Staff Recommendation:

THAT Development Permit Application No. 2015/08 be approved;

AND THAT Development Permit Application No. 2015/08 include the following conditions: a. The deck must have rainwater routed directly into a solid drainage pipe, also capturing perimeter drainage flows, and be discharged directly into the upper intertidal zone’s sandy materials. b. The rainwater drainage run-off must be discharged directly onto a boulder at the upper extremity of the sandy shoreline. c. Trail steps can be constructed to further minimize run-off erosion potential. d. Small scale, targeted invasive plant species removal near the building and planting of native species appropriate to the site. e. Provision of a security deposit for the protection of the natural environment from construction damage.

h) Annual Report for Year Ended December 31, 2014

1. Report dated July 14, 2015 from the Executive Assistant

Staff Recommendation:

THAT the Annual Report for the Year Ended December 31, 2014 be adopted.

i) Specimen Trees for View Royal Park

1. Report dated July 16, 2015 from the Parks Supervisor

Staff Recommendation:

THAT Council review the options and provide staff with direction on what Council would envision for specimen trees at View Royal Park.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

**From the July 14, 2015 Committee of the Whole meeting**

• Foreshore Access Identification 1. THAT the Committee recommend that Council consider two foreshore accesses for Crane Place and Tidewater Road as priority for infrastructure preservation;

AND THAT staff be authorized to proceed to contact neighbours adjacent to Crane Place and Tidewater Road to determine the configuration and costs associated to establish infrastructure access. (COW-22-15)

• Development Variance Permit No. 2015/06 – 400 Nursery Hill Drive 1. THAT the Committee recommend to Council that an arborists report with comments on potential tree impacts and recommendations on appropriate construction practices be provided prior to conducting notification for Council consideration of Development Variance Permit Application No. 2015/06 – 400 Nursery Hill Drive. (COW-23-15)

• Medical Marijuana Dispensary 1. THAT the Committee recommend to Council that staff develop options for regulating the dispensing of medical marijuana and selling of drug paraphernalia. (COW-24-15)

8.3 OTHER REPORTS

9. CORRESPONDENCE 9.1 FOR ACTION 9.2 FOR INFORMATION a) Letter dated July 8, 2015 from J. Chandler, President, Victoria Canoe and Kayak Club, Re: Portage Trail at Shoreline Community School

10. BYLAWS a) Town Initiated Zoning Amendment – CD-5: Gibraltar Bay

    1. Report dated July 15, 2015 from the Planner

Staff Recommendation:

THAT Council waive the requirement for a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 929, 2015.

2. Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 929, 2015. A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Amending the CD-5: Gibraltar Bay Zone (first and second reading)

3. NEW BUSINESS

4. QUESTION PERIOD

5. MOTIONS & NOTICES OF MOTION

6. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(k) – discussion of a municipal service.

7. RISING REPORT

8. TERMINATION

Next Regular Council Meeting: Tuesday, September 1, 2015 at 7:00 p.m.