MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, JUNE 23, 2015

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:03 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the agenda be amended to include items 8.1 (a)(1)(f-g);

AND THAT the agenda be approved as amended CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

[None]

4. MAYOR'S REPORT

[None]

5. PETITIONS & DELEGATIONS

a) G. Graham, 25-118 Aldersmith Place, Re: Hallowell Road G. Graham spoke to Council in regard to additional truck and other traffic on Hallowell Road and its negative impact to the character of and property values in the neighbourhood. Mr. Graham noted that there is an inadequate buffer zone between residences and industrial traffic He asked that Council take time to consider alternatives, including the potential Seenupin Road extension. Mr. Graham requested that a traffic study be undertaken that considers future uses.

b) N. Walshe, 23-118 Aldersmith Place, Re: Hallowell Road N. Walshe spoke to Council regarding Hallowell Road, specifically noting her concerns regarding consultation; parking issues; safety; and the dust, noise and smell from Ralmax operations. Ms. Walshe noted that the delay to the Ministry of Transportation's proposed Admirals Road improvement project and the potential siting of a sewage treatment facility that could impact land uses in the area allow additional time to be spent reviewing this matter. She described the Federal contaminated sites program and its potential to increase truck traffic in the neighbourhood.

It was noted by Council that the issue of buffering was being publicly discussed approximately two years ago.

c) D. Gregg, 9-126 Hallowell Road, Re: Hallowell Road D. Gregg, Strata President, indicated that she would be speaking on behalf of the residents of 126 Hallowell Road. Ms. Gregg expressed her concerns about consultation with residents; potential decrease in property values if Hallowell becomes an industrial road; safety; dust and odours; and an increase in the volume of truck traffic. She inquired as to the impact of changing Hallowell Road to the sale of the Thetis Cove property and on the Admirals Walk businesses. Ms. Gregg stated that residents feel threatened they will not get the E&N Rail Trail on Hallowell Road if they do not accept industrial traffic on Hallowell Road.

d) R. Lloyd, 21-127 Hallowell Road, Re: Hallowell Road R. Lloyd spoke to Council in regards to homes being impacted by industrial development and traffic on Hallowell Road. Mr. Lloyd commented on the need to be partners in planning with the Esquimalt First Nation and their corporate partners to ensure balance. He noted that it would be beneficial to undertake air and noise monitoring to establish benchmark data. After additional engineering work on Hallowell Road and the installation of a barrier/buffer zone to reduce noise and dust is complete, the impacts of truck traffic can be tested against the benchmark data and further changes made as necessary.

6. PUBLIC PARTICIPATION PERIOD

a) D. Johnson, 2-118 Aldersmith Road, asked Council who decided to close Thomas Road and if Council has the authority to say no to trucks on Hallowell Road.

Mayor Screech noted that when the Admirals Road improvement project is complete, the large grade differential at Thomas Road will remove its ability to be used as a safe access and egress point onto Esquimalt First Nation land. The issue of truck traffic on Hallowell Road is View Royal Council's decision.

b) J. Luton, 22 Philippa Place, Victoria, stated that he looks forward to the completion of the E&N Rail Trail and the trail will provide options for commuters. He noted that it is worthwhile to draw the cycling community into discussions to ensure all groups are working together.

c) R. Cox, 408-125 Aldersmith Place, asked why the E&N Rail Trail stopped at Hallowell Road and was on hold.

Mayor Screech replied that the issue has been under negotiation for the past four or five years between the Capital Regional District and the Esquimalt First Nation who have noted that they do not want the Trail sited beside their homes and their long house. The E&N lands are owned by a consortium of local governments and First Nations. It was noted that after Thomas Road, the E&N Rail Trail comes back onto First Nation land.

Mr. Cox described that this is "NIMBYism" and that View Royal residents feel they are held hostage to negotiations regarding the E&N Rail Trail.

d) F. Veerkamp, 19-126 Hallowell Road, suggested a solution would be for a road on the Esquimalt First Nation land to be paved into Trio as the dust would be minimized. It is threat to neighbours to say one is going to build a gravel road. He would like the bike path on the rail corridor and parking on Hallowell Road prohibited except for residents of 125 Hallowell Road. Mr. Veerkamp noted that the traffic lights need to be extended at the Admirals Road/Hallowell Road intersection.

e) S. Dana, 311 Stewart Avenue, stated that he is a cyclist and a member of the View Royal Community Association. Mr. Dana indicated that he spoke with the Esquimalt First Nation Chief recently and can confirm that there is no desire to see the E&N Rail Trail sited next to homes and the long house. He noted that he has also spoken with Ralmax's Ian Maxwell and they will be removing the odiferous soil that has been the source of complaints. Mr. Dana commented on Department of National Defence traffic and the need to come up with compromises and solutions.

f) D. Angrove, 26-118 Aldersmith Place, expressed concern regarding community consultation in light of the large impact any decision regarding the use of Hallowell Road will have. He stated that this situation feels like the residents in the area are being threatened. Mr. Angrove noted that negotiations should be interest-based and asked if the community will get to vote on the proposed agreement.

g) S. Whitney, 12-126 Hallowell Road, opined that the issue of the topography at the Thomas Road/Admirals Road intersection could be addressed. Mr. Whitney noted that the Town of View Royal has the authority over access on Hallowell Road and that they should use it.

h) I. Raynham, 1-126 Hallowell Road, noted that there has been no consultation by the Town about this proposal and that in 2013 the discussions were about the use of the Esquimalt First Nation land at the intersection of Admirals Road/Hallowell Road for a mall, not for Ralmax operations. Ms. Raynham stated her concern about the value of houses declining and indicated that she is too old to think of moving.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

[None]

8. REPORTS

8.1 STAFF REPORTS

a) Hallowell Road Weight Restrictions

1. Report dated June 17, 2015 from the Director of Development Services and Director of Engineering a) Hallowell Road - E&N Trail, Transportation Impact Assessment Report b) Master Transportation Plan 2008 - Admirals Road and Hallowell Road Proposed Cross-Sections c) Master Transportation Plan 2008 - Admirals Road and Hallowell Road Design Concepts d) Petition in Support for Completion of the CRD Bike Lane Project e) Capital Regional District, Hallowell Road Alignment Concepts f) Proposed Hallowell Road Concepts g) Email dated June 19, 2015 from D. Percy, Senior Systems and Facility Administrator, Reliable Controls Corporation, Re: Proposed Changes to Hallowell Road

The Director of Development Services and the Director of Engineering gave an overview of the report. Background information, E&N Rail Trail siting options, the Town’s Truck Route Bylaw, land use, consultation and options were highlighted.

The Director of Engineering described the primary concerns as noise; screening and buffering; dust and odour; road alignment and the final cross-section; parking; capital cost allocation funding; and the sharing of road maintenance costs. It was noted that the proposed agreement is to address these concerns.

Council and staff discussed hours of operation; limiting the number of trucks on Hallowell Road; type of materials hauled; parking; a traffic study; and revisions to the speed limit.

The Director of Engineering noted that he had met with representatives from the Department of National Defence and Transport Canada. These agencies confirm that they expect their contractors to meet or exceed hauling restrictions. The Town is unable to specify regulations regarding contaminated soils as these issues are dealt with by other levels of government.

In response to a question from Council, the Director of Engineering confirmed that there has been no firm commitment made between Ralmax and the Capital Regional District regarding a barrier or screening between the Trail and Hallowell Road.

The Mayor stated that Hallowell Road had been used in the past for industrial access and a bad decision was made in 2002 to block access between the Esquimalt First Nation land and Hallowell Road. It was noted that there will be benefits to have the E & N Rail Trail completed and that the proposed agreement provides the Town with an opportunity to have concerns addressed as opposed to receiving no benefits and having no opportunity to address concerns if a parallel road is built on Esquimalt First Nation land.

Council noted their desire to have the draft agreement placed on an open Council meeting agenda prior to its execution.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-77-15 THAT "Schedule A" of Truck Route Bylaw No. 456, 2002 be amended to designate Hallowell Road as a Designated Truck Route, subject to entering into an agreement with Esquimalt Nation;

AND THAT the agreement include, but not be limited to, content relating to the hours of operation and limiting the number of trucks that can use Hallowell Road daily;

AND FURTHER THAT the Director of Engineering be authorized to work with the Capital Regional District to implement changes to Hallowell Road as shown in the Capital Regional District's concept plans (2015-2935-00). CARRIED

b) Strategic Plan 2015-2018

1. Report dated June 12, 2015 from the Director of Corporate Administration

The Director of Corporate Administration gave an overview of the Strategic Plan, noting that comments from Council had been incorporated.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-78-15 THAT the Strategic Plan 2015-2018 be approved. CARRIED

c) 2014 Statement of Financial Information (SOFI)

1. Report dated June 18, 2015 from the Accounting Clerk III

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-79-15 THAT the Statement of Financial Information for Year Ended December 31, 2014 be approved. CARRIED

d) Draft Annual Report for Year Ended December 31, 2014

1. Report dated June 8, 2015 from the Executive Assistant

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the Administrative portion of the Draft Annual Report for Year Ended December 31, 2014 be received. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

[None]

8.3 OTHER REPORTS

[None]

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

10. BYLAWS

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

16. TERMINATION

MOVED: Councillor Mattson SECONDED: Councillor Rogers

THAT this meeting now terminate. Time: 9:21 pm CARRIED