MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 1, 2015

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 1, 2015 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Rast Councillor Rogers Councillor Weisgerber Councillor Mattson

PRESENT ALSO: K. Anema, Chief Administrative Officer J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planner J. Cochrane, Executive Assistant

16 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the agenda be amended to include items 9.2 (d-e);

AND THAT the agenda be approved as amended CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 21, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Council meeting held July 21, 2015 be adopted as amended. CARRIED

b) Minutes of the Special Council meeting held August 26, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Special Council meeting held August 26, 2015 be adopted as presented. CARRIED

4. MAYOR’S REPORT

Mayor Screech offered his congratulations to Councillor Weisgerber on his recent wedding in August.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) A. Martay, 110 Gibraltar Bay Dr., discussed the Gibraltar Bay development and size restrictions on future construction of waterfront homes.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2015/06 - 400 Nursery Drive

The Senior Planner gave an overview of the report.

1. Report dated August 25, 2015 from the Senior Planner
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-92-15 THAT Development Variance Permit No. 2015/06 be approved;

AND THAT Development Variance Permit No. 2015/06 include the following conditions:

1. No digging or soil compaction is allowed in the deck area without the consent of a Certified Arborist;
2. Soil under the deck area to be levelled by careful hand raking;
3. Filter cloth is to be installed over levelled area;
4. Clean ¾" minus crushed rock is to be placed on top of filter cloth to a depth of about 30 cm and raked level. To avoid soil compaction the gravel truck must stay off the protected area. The crushed rock will provide a base on which grade beam planks are to be placed.
5. The deck structure is to stand on the grade beams to spread the load across the crushed rock. The crushed rock will protect the tree’s root system while allowing for gas exchange to and from the roots.
6. Gaps between deck planks are to be provided to allow rain to reach the root system.
7. Should accidental damage occur to the tree, the carpenter must immediately call the arborist. CARRIED

b) Environmental Development Permit Application No. 2015/10 - 333 Stewart Avenue

The Senior Planner gave an overview of the report.

1. Report dated August 25, 2015 from the Senior Planner
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-93-15 THAT Environmental Development Permit No. 2015/10 be approved;

AND THAT Environmental Development Permit No. 2015/10 includes the following condition:

• That invasive species within 3.0m of the accessory building be cut back prior to issuance of a building permit for the accessory building;

AND FURTHER THAT Environmental Development Permit No. 2015/10 includes the following variances:

a) variance to site a building 0.0m from the natural boundary of the sea (15.0m required); b) variance to site an accessory building 0.0m from the rear lot line (1.2m required). CARRIED

c) Development Permit No. 2015/09 and Request to Amend a Covenant on 2429 Chilco Road (Thetis Vale Phase 6)

The Senior Planner gave an overview of the report, including the use of non-combustable materials and retaining wall heights.

Council discussed the maintenance and height requirements of retaining walls and walkway improvements.

1. Report dated August 26, 2015 from the Senior Planner
2. Comments from the Applicant a) Mike Baier, Limona Group, discussed the maintenance and height of retaining walls and walking paths in the neighbourhood.
3. Comments from the Public
4. Correspondence

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-94-15 1. THAT Development Permit 2015/09 be approved;

AND THAT Development Permit 2015/09 include the following conditions:

a) Buildings to be constructed using non-combustible siding and roofing with enclosed eaves and soffits; b) Construct decks and porches with non-combustible material. Alternatively, build using wood materials with underside fully enclosed; c) Installation of sprinkler systems in buildings as necessary for buildings within 10m of land with potential fuel such as coniferous trees; d) Management plan for fire safety during land clearing and construction.

AND FURTHER THAT Development Permit 2015/09 include the following variances:

a) Variance to maximum retaining wall heights from 1.2m to 4.5m

1. THAT Covenant FB408215 be amended to remove the Urban Wildfire Interface Plan Requirements in Schedule B of the covenant. CARRIED

d) Development Permit No. 2015/06 - 33 Helmcken Road (Eagle Creek Village)

The Senior Planner gave an overview of the report, including the size of building and freestanding signs and retail parking.

Council discussed building and freestanding signs, retaining wall heights and reserved parking spots.

1. Report dated August 27, 2015 from the Senior Planner
2. Comments from the Applicant a) Peter Laughlin, Omicron, discussed new landscaping, retaining walls, building and freestanding signs, and parking.
3. Comments from the Public a) A. Martay, 110 Gibraltar Bay Dr., discussed the development and need for adequate signage. b) A. Luckhurst, 2387 Higginson Rd., discussed potential issues with medical clinic staff, clinic patients and retail customers.
4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-95-15 THAT Development Permit 2015/05 be approved;

AND THAT Development Permit 2015/09 include the following variances:

a) Variance to the maximum height of retaining walls from 1.2m to 5.5m. b) Variance to the minimum side yard for accessory structures from 4.0m to 2.0m. c) Variance to the required amount of non-residential parking from basis on specific uses (generally 1 space per 10-400m² of gross floor area) to 1 space per 27m² of gross floor area of non-residential use. d) Variance to the required amount of loading spaces for Retail Store, Industry, Warehousing uses from 7 to 5. e) Variance to the required amount of loading spaces for Office, Assembly, Hospital, Institution, Club or Lodge uses from 2 to 1. f) Variance to permit freestanding signs where buildings are less than 7.5m from a front or flanking lot line. g) Variance to the number of freestanding signs from 1 per lot to 3 per lot. h) Variance to the height of freestanding signs from 6.0m to 7.4 m. i) Variance to the sign area of freestanding signs from 6.0m² to 12.5 m² per side. j) Variance to the number of logo signs on Building 6 (Grocery) from one per wall associated with each business to two. k) Variance to the size of four logo signs on Building 6 from 2.0m² to 4.8 m². l) Variance to the vertical dimension of fascia and logo signs on Building 6 from 0.4m to 1.2 m. m) Variance to the vertical dimension of fascia and logo signs on Building 7 (Office) on the fourth floor from 0.4m to 1.2 m. CARRIED

e) Development Permit No. 2015/13 - 356 Island Highway

1. Report dated August 26, 2015 from the Senior Planner