Town of View Royal Council Meeting Agenda - May 1, 2012

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held April 17, 2012 (adoption)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS a) K. Saladana, President, Lloyd Place Strata, Re: Information Regarding Lloyd Place Development/Ongoing Concerns b) J. DeWolf, Student, Environmental Law Centre, University of Victoria, Re: Downfalls of the Current Rainwater Management System in the Capital Regional District

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS 8.1 STAFF REPORTS a) Development Variance Permit – 2329 Evelyn Heights

   1. Report dated April 3, 2012 from the Planning Technician as presented at the April 10, 2012 Committee of the Whole meeting

Recommendation: THAT Development Variance Permit 2012/03 be approved to vary the rear yard setback permitted in the R-1A: One Family Residential zone within the Land Use Bylaw, 1990, No. 35 from 7.5m to 5.25m as per the plans attached to the report from the Planning Technician at the April 10, 2012 Committee of the Whole meeting and as per the requirements of Bylaw 730.

2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

b) Development Permit – 347 & 349 Island Highway

Staff Recommendation: THAT Council consider approval of Development Permit 2012/01 subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Permit 2012/01 include the following variances: * Variance to the setback to Island Highway for Strata Lot B from 4.5m to 1.2m; * Variance to the flanking side yard setback for Strata Lot E from 4.0m to 1.2m; * Variance to the setback of a common property access road from a side lot line from 9.0m to 1.1m;

AND THAT Development Permit 2012/01 include the following conditions: * No cutting of trees on Lot 1 until a Development Permit has been issued for the construction of a home on proposed Lot 1; * Subdivision approval subject to the registration of a covenant prohibiting parking on the common property access road, inclusion of a no parking clause with the Strata bylaws and installation of no parking signs along the common property access road; and * Mitigation of construction impacts as recommended in the December 28, 2011 Osiris Wildlife Consulting report.

AND FURTHER THAT Development Permit 2012/01 be forwarded to Council for consideration once it is clarified that applicable easements will permit the development as proposed.

1. Comments from Staff
   2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

c) Public Safety Building Replacement Project – Process and Timeline 1. Report dated April 18, 2012 from the Director of Finance, Deputy Municipal Clerk and Director of Corporate Administration

Staff Recommendation: THAT Council give three readings to View Royal Public Safety Building Loan Authorization Bylaw No. 826, 2012 during the “Bylaws” portion of the May 1, 2012 Council meeting;

AND THAT Council proceed with an Alternative Approval Process to borrow funds to construct a new public safety building;

AND THAT Council establish Wednesday, July 11, 2012 at 4:00 p.m. as the deadline for receipt of elector response forms from electors not wanting Council to proceed with the adoption of Bylaw No. 826, 2012;

AND THAT Council establish the elector response form, as shown on Schedule “A”;

AND FURTHER THAT Council determine the total number of electors as 9,206 for which the alternative approval process applies as shown on Schedule “C”.

d) Community Garden Request – Game Road Nature Park 1. Report dated April 25, 2012 from the Director of Corporate Administration

Staff Recommendation: THAT the request to establish a community garden in Game Road Nature Park in 2012 be declined.

e) Fire Dispatch and Communications Services Agreement

Staff Recommendation: THAT Mayor and Director of Corporate Administration be authorized to sign the Fire Dispatch and Communications Services Agreement between the Town of View Royal and the Corporation of the District of Saanich.

8.2 COMMITTEE REPORTS a) From the Special Budget Committee of the Whole meetings held April 17, 2012 and April 21, 2012

Recommendations: * Review of Grants-in-Aid Applications 1. THAT the Committee recommend to Council that the City of Victoria be given an $8,000 grant-in-aid for 2012; AND THAT one year’s notice be given to the City of Victoria that funding for future years will be discontinued. (COW-26-12)

2. THAT the Committee recommend to Council that there the following 2012 Grants-in-Aid be approved:
   • 3rd Arbutus Scout Group: $ 600
   • Beacon Community Services: $ 18,825
   • City of Victoria (arena share costs): $ 8,000
   • City of Victoria (Canada Day celebrations): $ 1,000
   • Fort Rodd Hill – Canada Day: $ 300
   • Need Suicide Prevention Education Support: $ 1,000
   • Shoreline Community School: $ 30,000
   • Victoria Bike to Work Society: $ 1,000
   • View Royal Ratepayer & Community Assoc.: $ 2,000
   • View Royal Reading Centre: $ 25,000
   • Volunteer Victoria: $ 600
   • Westshore Crime Prevention: $ 4,600
   • British Columbia Aviation Museum: $ 2,000
   • Amanda Evans – 2012 Earth Day representative: $ 100
   • Spectrum Community School 2012 Dry Grad: $ 750 (COW-27-12)

• Burnett Road Sidewalk from Island Highway to View Royal Park

  1. THAT the Committee recommend to Council that the Burnett Road sidewalk from Island Highway to View Royal Park be delayed for one year. (COW-28-12)
  2. THAT the Committee recommend to Council that $6,000 from Casino funding be used for a speed table on Burnett Road. (COW-29-12)

• Bessborough Traffic Calming

  1. THAT the Committee recommend that Council that $25,000 be approved for Bessborough Avenue traffic calming. (COW-30-12)

• Remaining Capital Discussions

  1. THAT the Committee recommend to Council that the 2012 capital expenses be approved as presented. (COW-31-12)
  2. THAT the Committee recommend that Council that $60,000 be approved for Chilco Trails development from gas tax funding pending a full report. (COW-32-12)

• 2012-2016 Financial Plan Deliberations
  1. THAT the Committee recommend to Council that the one-time supplementary funds for the public safety building loan borrowing referendum be reduced from $25,000 to $10,000. (COW-33-12)
  2. THAT the Committee recommend to Council that the Public Relations Clerk/Archivist be increased by 0.3 for 2012. (COW-34-12)
  3. THAT the Committee recommend to Council that the Administration contingency budget be reduced from $40,000 to $20,000. (COW-35-12)
  4. THAT the Committee recommend to Council that planning report writing of $15,000 be removed from the 2012 budget. (COW-36-12)
  5. THAT the Committee recommend to Council that Welland Park be reduced to $10,000. (COW-37-12)
  6. THAT the Committee recommend to Council that $58,000 for the Lime Kiln Conservation be removed from the 2012 operating budget. (COW-38-12)
  7. THAT the Committee recommend to Council that $25,000 be approved for the Lime Kiln Conservation in the capital budget to be funded from casino funding subject to the outcome of the report. (COW-39-12)
  8. THAT the Committee recommend to Council that the bylaw enforcement budget be increased to 0.8. (COW-40-12)
  9. THAT the Committee recommend to Council that the transportation GIS and mapping updates budget be reduced from $25,000 to $20,000. (COW-41-12)
  10. THAT the Committee recommend to Council that the new parks employee budget be reduced to six months. (COW-42-12)
  11. THAT the Committee recommend to Council that there be a one-time provision of $10,000 for the Portage Park restoration plan in conjunction with the University of Victoria. (COW-43-12)

8.3 OTHER REPORTS 1. Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held Thursday, March 8, 2012 (motion to receive)

9. CORRESPONDENCE 9.1 FOR ACTION 9.2 FOR INFORMATION

10. BYLAWS a) View Royal Public Safety Building Loan Authorization Bylaw No. 826, 2012 A Bylaw to Authorize the Borrowing of the Estimated Cost of Replacing the View Royal Public Safety Building (first, second and third reading)

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) and (g) and Section 90 (2)(b) of the Community Charter.

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, May 15, 2012 at 7:00 p.m.