Minutes of the Council meeting held April 17, 2012
Official record of the proceedings from the council meeting held on April 17, 2012, covering budget discussions, police unit agreements, and development permits.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 17, 2012 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Graham Hill
- Councillor Mattson
- Councillor Rast
- Councillor Rogers
- Councillor Screech
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Davison, Planning Technician
- E. Bolster, Deputy Municipal Clerk
- 4 members of the public
- 0 members of the press
1. CALL TO ORDER – Mayor Hill called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Screech SECONDED BY: Councillor Rogers
THAT agenda be approved as presented. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held April 3, 2012
Councillor Mattson wished to see amendments made to the 12 (a) portion of the minutes.
Council felt that this was a true synopsis of the question period portion.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Screech
THAT the minutes of the Council meeting held April 3, 2012 be adopted as presented. CARRIED Councillor Mattson voted in the negative
4. MAYOR’S REPORT
Mayor Hill wished to thank his colleagues and View Royal staff for their support and condolences during the recent loss of his mother-in-law.
He also noted that the 2012 Association of Vancouver Island Coastal Communities annual general meeting and convention was well attended; and that he is currently sitting on the Regional Transportation Advisory Committee.
5. PETITIONS & DELEGATIONS n/a
6. PUBLIC PARTICIPATION PERIOD
n/a
7. BUSINESS ARISING FROM PREVIOUS MINUTES n/a
8. REPORTS
8.1 STAFF REPORTS
a) Municipal Police Unit Agreement
- Report dated April 12, 2012 from the Chief Administrative Officer
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
C-24-12 THAT the Town of View Royal enter into the Municipal Police Unit Agreement between the Government of the Province of British Columbia and the Town of View Royal dated April 1, 2012 and that the Mayor and Director of Corporate Administration be authorized to sign. CARRIED
8.2 COMMITTEE REPORTS
a) From the Special Budget Committee of the Whole meeting held March 26, 2012 and the Committee of the Whole meeting held April 10, 2012
Recommendations:
- Budget Issues/Questions
MOVED BY: Councillor Screech SECONDED BY: Councillor Rogers
C-28-12 THAT Amanda Evans of the Garry Oak Ecosystems Recovery Team receive a $100.00 grant-in-aid to cover costs associated with representing the Town of View Royal at the 2012 Westshore Town Centre Earth Day event. CARRIED
MOVED BY: Councillor Screech SECONDED BY: Councillor Rogers
THAT there be no increase to the member staffing levels for the RCMP. CARRIED
- 2012 Budget Discussions
MOVED BY: Councillor Screech SECONDED BY: Councillor Rogers
C-29-12 THAT staff write to the Province requesting special consideration to use up to $107,000 of the Town’s drainage development cost charge funds for the Kingham Place drain upgrade and the Island Highway crossing from 472 Island Highway to Price Road projects. CARRIED
MOVED BY: Councillor Screech SECONDED BY: Councillor Rogers
THAT the road closure and raising of title to portions of Bessborough/Tovey/Beaumont project be deferred to the 2013 budget process.
- Greater Victoria JUNO Awards Bid
MOVED BY: Councillor Screech SECONDED BY: Councillor Rogers
C-30-12 THAT Council write a letter of support in principle to host the 2014 or 2015 JUNO awards. CARRIED
- Development Variance Permit – 2329 Evelyn Heights
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
C-31-12 THAT Council consider approval of Development Variance Permit 2012/03 to vary the rear yard setback permitted in the R-1A: One Family Residential zone within the Land Use Bylaw, 1990, No. 35 from 7.5m to 5.25m as per the plans attached to the report from the Planning Technician at the April 10, 2012 Committee of the Whole meeting and as per the requirements of Bylaw 730. CARRIED Councillor Rogers voted in the negative
- Development Permit – 17 Eaton Avenue
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT Development Permit 2012/02 be approved as per the plans attached to the April 3, 2012 report from the Senior Planner. CARRIED
- Development Permit – 347 & 349 Island Highway
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT Council consider approval of Development Permit 2012/01 subject to noticing as per the requirements of Bylaw 730;
AND THAT Development Permit 2012/01 include the following variances:
- Variance to the setback to Island Highway for Strata Lot B from 4.5m to 1.2m;
- Variance to the flanking side yard setback for Strata Lot E from 4.0m to 1.2m;
- Variance to the setback of a common property access road from a side lot line from 9.0m to 1.1m;
AND THAT Development Permit 2012/01 include the following conditions:
- No cutting of trees on Lot 1 until a Development Permit has been issued for the construction of a home on proposed Lot 1;
- Subdivision approval subject to the registration of a covenant prohibiting parking on the common property access road, inclusion of a no parking
clause with the Strata bylaws and installation of no parking signs along the common property access road; and
- Mitigation of construction impacts as recommended in the December 28, 2011 Osiris Wildlife Consulting report.
AND FURTHER THAT Development Permit 2012/01 be forwarded to Council for consideration once it is clarified that applicable easements will permit the development as proposed. CARRIED Councillor Rogers voted in the negative
8.3 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated April 4, 2012 from C. Pickup, Coordinator SES, Re: Grant for Seniors Entitlement Service
MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers
THAT the letter dated April 4, 2012 from C. Pickup, Coordinator SES, Re: Grant for Seniors Entitlement Service be received. CARRIED
b) Email dated April 2, 2012 from S. & K. Daniel, Re: Chilco/Mill Hill Trail
MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers
THAT the email dated April 2, 2012 from S. & K. Daniel, Re: Chilco/Mill Hill Trail be received. CARRIED
c) Letter dated March 29, 2012 from D. Marchese and S. McDonald, Heart & Stroke Foundation, Re: Support for the CRD’s Smoke-Free Parks Bylaw Discussions
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT Council write a letter of support for the CRD’s smoke-free parks bylaw. CARRIED Councillors Screech and Rast voted in the negative
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT the motion to write a letter of support for the CRD’s smoke-free parks bylaw be withdrawn. CARRIED Councillors Mattson and Rogers voted in the negative
MOVED BY: Councillor Rast SECONDED BY: Councillor Screech
THAT the letter dated March 29, 2012 from D. Marchese and S. McDonald, Heart & Stroke Foundation, Re: support for the CRD’s smoke-free parks bylaw discussions be received. CARRIED Councillors Mattson and Rogers voted in the negative
9.2 FOR INFORMATION
a) Letter dated April 5, 2012 from Mayor Fortin, City of Victoria, Re: Truth and Reconciliation Regional 2012
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT the letter dated April 5, 2012 from Mayor Fortin, City of Victoria, Re: Truth Reconciliation Regional 2012 be received for information. CARRIED
b) Letter dated March 30, 2012 from Mayor Desjardins, Township of Esquimalt, Re: Decisions Made by Ottawa at CFB Esquimalt
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT the letter dated March 30, 2012 from Mayor Desjardins, Township of Esquimalt, Re: decisions made by Ottawa at CFB Esquimalt be received for information. CARRIED
c) Letter dated March 29, 2012 from D. Schaffer, Deputy Corporate Administrator, City of Victoria, Re: Supporting a Regulatory Approach to Cannabis Control
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT the letter dated March 29, 2012 from D. Schaffer, Deputy Corporate Administrator, City of Victoria, Re: support a regulatory approach to cannabis control be received for information. CARRIED
10. BYLAWS n/a
11. NEW BUSINESS n/a
12. QUESTION PERIOD n/a
13. MOTIONS & NOTICES OF MOTION n/a
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) and Section 90 (2)(b) of the Community Charter. CARRIED
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
THAT this meeting adjourn TIME: 7:22 p.m. CARRIED
15. RISING REPORT
a) Amendments to Council Resolutions C-276-04, C-398-05 and C-146-06, Re: Access Over a Portion of Town-Owned Land (Mellor Park)
MOVED BY: Councillor Rast SECONDED BY: Councillor Screech
THAT resolutions C-276-04, C-398-05 and C-142-06 be replaced with the following resolution:
"THAT the current owners of 216 Hart Road be accommodated through a Town of View Royal letter of temporary permission granting access across a portion of Town-owned fee simple land (Mellor Park) until such time as:
1.) There is change to the registered owners listed on title at the Land Title Office for 216 Hart Road; or 2.) 216 Hart Road is redeveloped through an approval or approvals for any a.) subdivision, b.) development permits, c.) development variance permits, d.) Board of Variance applications, or e.) building permits with a construction value in excess of $50,000; whichever occurs first." CARRIED
16. TERMINATION
MOVED BY: Councillor Screech SECONDED BY: Councillor Rast
THAT this meeting terminate. Time: 7:46 p.m. CARRIED