Letter from Robert Campbell Re: Funding Assistance for Canada Day Celebrations
A request from Parks Canada for $3,000 in funding to support Canada Day celebrations at Fort Rodd Hill.
Subject: Request for Funding Assistance in Delivery of Canada Day Celebrations for the Western Communities – July 1, 2012
January 26, 2012
Dear Mayor Hill and Councillors,
Since 2001 Fort Rodd Hill and Fisgard Lighthouse National Historic Sites of Canada has been organizing annual Canada Day Celebrations for the Western Communities. Prior to 2001 this event had been organized, since 1983, by the West Shore Chamber of Commerce, although we had always been involved in the planning and delivery of this event. This year the site’s staff, with assistance from our cooperating association, The Fort Rodd Hill and Fisgard Lighthouse Preservation Society, will again be organizing July 1st celebrations for the West Shore.
Last year’s Canada Day event proved to be very successful and over 3,400 local residents and visitors came to the site to help us celebrate our nation’s birthday. Equally heartening was the support shown for this event by local businesses, organizations and the West Shore municipalities.
Planning for Canada Day 2012 has already begun. We will, as always, be relying heavily on the assistance of many volunteers from our community to deliver this event and tentative commitments of voluntary services have already been received from the St. John’s Ambulance and the Band of the 5th (B.C.) Field Regiment, Royal Canadian Artillery. Staff from the Juan de Fuca Recreation Centre have also tentatively agreed to present children’s activities for the day in exchange for free passes to the sites for children enrolled in their Summer Day Camp programs and we feel certain Thrifty Foods will once again donate the huge birthday cake they have so generously provided each Canada Day for many years.
While we are confident that we can provide an enjoyable Canada Day event at very limited expense, the reality is that some costs will be unavoidable. To be able to cover these costs we are seeking funding to a total of approximately $3,000.00 to cover expected expenditures as outlined in the attached plan.
I would like to request that the council of the Town of View Royal consider providing funding to assist in the delivery of this event. This year funding assistance is in the form of a cheque made out to the Receiver General For Canada that should be sent here to the sites. I would
also like to extend an invitation to the mayor or member of council to attend the event on behalf of your community. Please RSVP before July 1.
As always, in kind donations would also be greatly appreciated. If your municipality has tents, or other materials noted in the budget, which could be loaned for this event it would save considerable expense.
Please note that entry to Fort Rodd Hill and Fisgard Lighthouse National Historic Sites will be free on July 1, and the sites will cover the costs (including overtime) of staff involved in the planning and delivery of this event.
If you would like to discuss the Canada Day event in greater detail, please feel free to contact me by telephone at (250) 478-5849 or by e-mail at robert.campbell@pc.gc.ca
Sincerely,
Robert Campbell Senior Heritage Communications Officer Fort Rodd Hill and Fisgard Lighthouse National Historic Sites of Canada
Canada Day Celebrations - July 1, 2012 - Fort Rodd Hill and Fisgard Lighthouse National Historic Sites of Canada - Projected Costs
Expenses anticipated for the delivery of Canada Day celebrations on the grounds of Fort Rodd Hill National Historic Site, July 1, 2011 in order of priority include the following:
| Item | Description | Cost |
|---|---|---|
| 1. | Donation to St. John Ambulance in recognition of First Aid coverage on July | $250.00 |
| 2. | Honourarium to The Castle Cary Pipes and Drums | $250.00 |
| 3. | Tent Rental (for 20' X 20') tent to cover stage | $1000.00 |
| 4. | Cost of hiring two double decker buses from Gray Line of Victoria to shuttle visitors to the sites form Juan de Fuca Rec. Centre parking, 10:30 am to 4:30 pm. | $1,000.00 |
| 5. | Hire 3 Commissionaires for 6 hours for traffic control | $400.00 |
| 6. | Rental of four additional microphones and stands | $50.00 |
| 7. | Purchase sandwich platters and beverages for volunteers | $150.00 |
| Total | $3,100.00 |
Estimated value of in kind donations anticipated or confirmed:
| Item | Organization/Item | Description | Value |
|---|---|---|---|
| 1. | Thrifty Foods | Birthday Cake 4' X 8' | $500.00 |
| 2. | Juan de Fuca Rec. | Staff to run Kids activities. | $600.00 |
| 3. | Dept. Nat. Defence | 5th Regiment, R.C.A. Band | $1,200.00 |
| 4. | Other Community Bands | $1,200.00 | |
| 5. | Parks Canada | Staff time for event planning/delivery | $2,800.00 |
| 6. | Canadian Heritage | Flags, pins and other handouts | $500.00 |
| Total | $6,800.00 |
