STAFF REPORT: Chilco Trails Update

RECOMMENDATION:

THAT this report be received for information;

AND THAT Council consider additional funds for Phase 2 in the 2013 budget.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To advise Council of a project budget shortfall and as a result, that only Phase 1 of the project will be completed at this time.

TIME CRITICAL:

Only if Council wishes for Phase 1 and 2 to proceed this year.

BACKGROUND:

The Chilco Trail plan was completed earlier in 2012. The Plan was funded through a developer contribution. Based on the adopted plan, Phases 1 and 2 will cost approximately $110,000.00 to construct which will include the purchase and storage of extra rock and a 20% contingency. Based on the amount budgeted and the remaining developer contribution, there is only $81,500.00 available at this time, resulting in a shortfall of $28,500.00.

If the extra rock intended to be purchased as part of phase 1 is deferred to a future phase, the budget shortfall is approximately $22,500.00. Staff do not recommend removing the contingency from the budget as it is anticipated that unexpected site conditions will be encountered during the construction process.

PROJECT INFORMATION:

Staff are prepared to issue an RFP immediately for Phase 1 and anticipate that work will commence in December.

BUDGET IMPLICATIONS:

There are sufficient funds to complete Phase 1. Staff will bring forward a budget request to fund future phases as part of the 2013 budget considerations.

It is possible that not all capital projects that were budgeted in 2012 will be started (meaning all committed funds may not actually be expended), however there is no way to be certain of this.

RECOMMENDATION:

THAT this report be received for information;

AND THAT Council consider additional funds for Phase 2 in the 2013 budget.

SUBMITTED BY: Lindsay Chase, Director of Development Services

REVIEWED BY: Kim Anema, Chief Administrative Officer