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Council Meeting/Documents/TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA
Agenda

TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

November 4, 2008Pages 1–65 sections

The official agenda for the Town of View Royal Council Meeting on November 4, 2008, listing items for discussion and decision.

November 4, 20087:00 pm

TOWN OF VIEW ROYAL COUNCIL MEETING TUESDAY, NOVEMBER 4, 2008 at 7:00 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

Page 1–6

AGENDA

  1. CALL TO ORDER (Mayor)

  2. APPROVAL OF AGENDA (motion to approve)

  3. MINUTES, RECEIPT & ADOPTION OF Minutes of the Council meeting held October 7, 2008 (adoption) Pg. 1-6

Minutes of the Special Council meeting held October 21, 2008 (adoption) Pg. 7-9

Minutes of the Special Council meeting held October 28, 2008 (adoption) Pg. 10-11

  1. MAYOR'S REPORT

  2. PETITIONS & DELEGATIONS 5.1 W. Choi and B. Fetherstonhaugh, 248-252 Island Highway, Re: OCP Update and Town Centre Pg. 12

  3. PUBLIC PARTICIPATION PERIOD

  4. BUSINESS ARISING FROM PREVIOUS MINUTES

  5. REPORTS

8.1 STAFF REPORTS

a) Award of Tender for the 2009-2013 Residential Garbage and Household Organics Collection Contract

  1. Report dated October 30, 2008 from the Engineering Technologist Pg. 13-27

Staff Recommendation: THAT Council approves the award for the 2009-2013 Residential Garbage and Household Organics Collection Contract to Ron's Disposal Incorporated (RDI);

AND FURTHER THAT Council approves Option 2(B) of the various collection options for the Contract outlined in this report, and if approved, that the existing contract be extended to May 31, 2009, under the same terms and conditions, and that the new contract commences June 1, 2009;

AND THAT Council approves the inclusion of the Lawn and Garden Waste Pick-up Service program into this Council.

b) Development Permit Application No. 07/08 For 43 Townhouses at 2319 Chilco Road

  1. Report dated October 30, 2008 from the Senior Planner Pg. 28-135

Staff Recommendation: THAT Council authorize the issuance of Development Permit Application No. 07/08 which would facilitate the construction of 43 townhouses at 2319 Chilco Road, legally described as Lot 11, Section 98, Esquimalt District, Plan VIP84161subject to:

  • Registration of the section 219 covenant mandating the use of non-combustible siding and roofing, closed eaves and soffits, irrigation and native species along the northwest boundary of the subject property prior to the issuance of any building permits
  • Registration of the section 219 covenant preventing parking on the private roadway and installation of no-parking signs prior to the issuance of any building permits
  • Registration of the public access Statutory Right-of-Way over the private road and trails prior to the issuance of any building permits
  • Deposit of security for the tree monitoring program, Landscape Plan and initial phase of Vegetation Management prior to the issuance of any building permits
  • Completion of site servicing agreement prior to the issuance of any building permits

AND THAT Council approve that the variances to Land Use Bylaw, 1990, No. 35 listed in the attached Variance List be included in the Development Permit.

c) City of Victoria Community Gardens Policy

  1. Report dated October 31, 2008 from the Director of Development Services Pg. 136-144

Staff Recommendation: THAT Council receive the City of Victoria Community Gardens Policy for information.

d) Fibre Optic Task Force and Sustainability Task Force Appointments

  1. Rising report from the special In-Camera Council meeting held October 21, 2008

Staff Recommendation: THAT Colin Fraser, Garth Graham, Ted Pennell, Gareth Shearman and Ian Walker be appointed to the Fibre Optic Task Force term to run to April 30, 2008;

AND THAT Councillor Rogers be appointed as the Council liason to the Fibre Optic Task Force;

AND FURTHER THAT Gillian Petrini be appointed to the Sustainability Task Force.

8.2 COMMITTEE REPORTS

b) From the Committee of the Whole meeting held October 21, 2008

Recommendations:

  • JEPP Funding Application, 2008/2009
  1. THAT the Committee recommend to Council that approval be given for the application of a 2008 Joint Emergency Preparedness Program (JEPP) grant;

AND THAT Council direct staff to bring forward a report when notification of funding approval has been received from JEPP. (COW-64-08)

  • Tower Crane Rescue Agreement
  1. THAT the Tower Crane Rescue Agreement be endorsed to allow the District of Saanich Fire Department to respond to and provide tower crane rescue services through independent contractors within the Town of View Royal. (COW-65-08)
  • Finance Policy Review
  1. THAT the finance policy amendments be adopted as presented.(COW-66-08)
  • Development Process Review
  1. THAT Council direct staff to: Prepare bylaw amendments to remove all reference to development application procedures and Schedules 2-15 from the Land Use Bylaw and to prepare a stand alone development procedures bylaw and a policy to approve the revised application forms. (COW-67-08)
  • Rezoning Application for 6 Small-Lot Single Family Homes at 347-349 Island Highway
  1. THAT the application for rezoning of 347-349 Island Highway be forwarded to the Planning and Development Advisory Committee for review. (COW-68-08)
  • Helmcken Road – Watkiss Way to Burnside

  1. THAT high resolution speed limit signs be placed on Helmcken Road in both directions in the Burnside/Watkiss area.(COW-69-08)

  2. THAT the Town write to the Ministry of Transportation to request right turn only on the right lane leading up to Helmcken. (COW-70-08)

  3. THAT the landscaping of highway medians on Helmcken Road be part of the 2009 budget discussions. (COW-71-08)

  4. THAT the Town write to ICBC inquiring as to what assistance can be provided in terms of funding for dealing with traffic issues in the north Helmcken area. (COW-72-08)

  5. THAT implications of the final design from Watkiss Way – Burnside Road to Helmcken Road be brought back for discussion and with estimated costing as part of the 2009 budget discussion. (COW-73-08)

  6. THAT staff report back to Council in regard to costs for collecting traffic and speed data in the north Helmcken area. (COW-74-08)

8.3 OTHER REPORTS

  1. Minutes of the Capital Regional District Board meeting held October 8, 2008. Pg. 145-155

  2. Minutes of the Capital Regional Hospital District Board meeting held October 8, 2008. Pg. 156-157

Page 1–6

9. CORRESPONDENCE

9.1 FOR ACTION

  1. Letter received October 28, 2008 from C. Thiel, Corporate Officer, Re: CRD Bylaw 3567, Management of Onsite Sewage Systems Service Establishment Bylaw, 2007, Amendment Bylaw No. 1, 2008 Pg. 158-171

  2. Letter received October 27, 2008 from H. Kamphof, Administrator, Regional Housing Trust Fund, Re: Regional Housing Trust Fund (RHTF) Appointment Pg. 172

  3. Letter received October 17, 2008 from C. Wood, Re: Public Safety: Helmcken Road and Watkiss Intersection. Pg. 173-176

  4. Facsimile received October 16, 2008 from J. Adams, Re: Hart Road Lime Kiln Pg. 177

  5. Letter received October 9, 2008 from L. Brewer, Secretary Manager, Island Equipment Owners Association, Re: IEOA Truck Light Parade and Food Drive Pg. 178-180

9.2 FOR INFORMATION

  1. Letter received October 29, 2008 from C. Graham, Chair, Greater Victoria Public Library, Re: Library Provisional Five-Year Financial Plan 2009-2013 Pg. 181-186

  2. Letter received October 22, 2008 from J. Finnie, CAVI Chair, Regional District of Nanaimo, Re: Showcasing Green Infrastructure Innovation. Pg. 187

  3. Letter received October 27, 2008 from P. Graydon, Secretary Treasurer, GVSEA, Re: Goldstream Volunteer Salmonid Enhancement Association. Pg. 188

  4. Letter received October 24, 2008 from B. Lekstrom, Minister, Re: District of Metchosin's Building Canada Fund application No. 22443 – Malloch Road Water Extension. Pg. 189

  5. Facsimile received October 22, 2008 from G. MacIsaac, Executive Director, UBCM, Re: RCMP Contract Renewal: Update on Discussions Pg. 190-197

  6. Letter received October 22, 2008 from M. Acton, MEE, Re: View Royal Organics Collection Pg. 198

  7. Email received October 29, 2008 from I. Brown, Re: Rezoning at 209 Hart Road Pg. 199

  8. Facsimile received October 28, 2008 from M. Clarke, Chief Administrative Officer, Town of Sidney, Re: Arbitration on the Capital Regional District Regional Growth Strategy Amendment Pg. 200

  9. Facsimile received October 24, 2008 from R. Buchan, Clerk Administrator, City of Langford, Re: Regional Growth Strategy Amendment Arbitration – District of Highlands Joint Statement Pg. 201-202

  10. Facsimile received October 24, 2008 from C. MacPhee, Manager of Legislative Services, Corporation of the District of Saanich, Re: CRD Joint Statement for Final Proposal Arbitration of District of Highlands Proposed RGS Amendment. Pg. 203-204

  11. Facsimile received October 22, 2008 from B. Williams, Chief Administrative Officer, District of North Saanich, Re: Arbitration on the Capital Regional District Regional Growth Strategy Amendment Pg. 205-207

  12. Facsimile received October 21, 2008 from S. Ribeiro, Municipal Clerk, District of Central Saanich, Re: Amendment to the CRD Regional Growth Strategy (Regional Urban Containment and Servicing Policy Area – District of Highlands) Pg. 208-210

  13. Facsimile received October 17, 2008 from E. Parliament, CAO, District of Sooke, Re: CRD Regional Growth Strategy Arbitration Pg. 211-213

  14. Facsimile received October 17, 2008 from M. Clarke, CAO, Town of Sidney, Re: CRD Regional Growth Strategy Arbitration Pg. 214

  15. Facsimile received October 10, 2008 from C. MacPhee, Manager of Legislative Services, District of Saanich, Re: CRD Regional Growth Strategy Proposed Highlands Amendment – Final Proposal Arbitration Pg. 215

  16. Letter dated October 7, 2008 from B. Williams, CAO, District of North Saanich, Re: CRD Regional Growth Strategy Arbitration Pg. 216-217

  17. Letter dated October 7, 2008 from R. Parker, Deputy Clerk, District of Metchosin, Re: CRD Regional Growth Strategy, Proposed Amendment – Final Proposal Arbitration Pg. 218

  18. Letter dated October 10, 2008 from M. Hornell, MCIP, Manager of Community Planning, City of Victoria, Re: Capital Regional District Bylaw 3443 - Regional Growth Strategy Bylaw No. 1, 2002, Amendment Bylaw No. 1, 2007 – Final Proposal Arbitration Pg. 219-220

  19. Facsimile received October 9, 2008 from L. Kaercher, Deputy Clerk, City of Langford, Re: Arbitration – CRD Bylaw No. 3443, Regional Growth Strategy Bylaw No. 1, 2002, Amendment Bylaw No. 1, 2007 (Extension of Regional Urban Containment and Servicing Policy Area, District of Highlands. Pg. 221

  20. Facsimile received October 9, 2008 from R. Lapham, General Manager, Planning & Protective Services, CRD, Re: CRD Regional Growth Strategy Arbitration Pg. 222-223

  21. Facsimile received October 9, 2008 from S. Ribeiro, Municipal Clerk, District of Central Saanich, Re: Amendment to the CRD Regional Growth Strategy (Regional Urban Containment and Servicing Policy Area – District of Highlands) Pg. 224-225

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10. BYLAWS

  1. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 723, 2008 A Bylaw to Amend the Land Use Bylaw with Respect to the Inclusion of Provisions for a New One Family Residential Lot (Medium Lot) Zone (R1-C) and to Rezone Property at 209 Hart Road (third and adoption) Pg. 226-228

  2. Plateau - Edwards Park Local Area Service Establishment Bylaw No. 724, 2008 A Bylaw to Establish a Local Area Service. (first, second and third readings) Pg. 229-233

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16. TERMINATION

Next Regular Council Meeting: Tuesday, November 25, 2008 at 7:00 p.m.

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Extracted from: 2008 11 04 Council Agenda