TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA - JULY 22, 2008

AGENDA

1. CALL TO ORDER (Mayor)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF Minutes of the Council meeting held July 8, 2008 (adoption)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

   • 5.1 T. Saladana, 333 Stewart Avenue, Re: 333A Stewart Avenue
   • 5.2 C. Anstey, President, Greater Victoria Velodrome Association, Re: Juan de Fuca Velodrome

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

   • 7.1 CRD Bylaw 3510, Capital Regional District Climate Action and Adaptation Service Establishment Bylaw, 2008

8. REPORTS

   • 8.1 STAFF REPORTS
     • a) Draft Annual Report for 2008
       1. Report dated July 17, 2008 from the Chief Administrative Officer

Staff Recommendation: THAT Council approves the attached Draft Annual Report for 2008 being made available to the public prior to endorsement;

AND THAT Council approves the Consolidated Audited Financial Statements for 2007 and Statement of Financial Information for 2007 as presented.

• b) 333A Stewart Avenue – Contravention of Land Use Bylaw, 1990, No.35 1. Report dated June 12, 2008 from the Chief Building Official

Staff Recommendation: THAT a Section 57 notice of the Community Charter be placed on the title of 333A Stewart Avenue, with respect to a contravention of Town of View Royal Land Use Bylaw, 1990, No. 35 relating to permitted fence heights.

• c) Development Cost Charge Review 1. Report dated July 18, 2008 from the Director of Engineering

Staff Recommendation: THAT Council approve the recommended schedule and methodology for the Development Cost Charge Review.

• d) Award for Tender for the Parson’s Bridge Cantilever Bicycle Lane 1. Report dated July 18, 2008 from the Director of Engineering

Staff Recommendation: THAT Council approves the award of the tender for construction of the cantilever bicycle lane to Pacific Industrial & Marine Ltd. In the amount of $406, 371.00 (excluding GST);

AND THAT Council approves hours of work on this project being 7:00 p.m. to 6:00 a.m.

• e) Award of Tender for 2008 Asphalt Paving Works 1. Report dated July 17, 2008 from the Engineering Technologist

Staff Recommendation: THAT Council approves the award for the 2008 Asphalt Paving Works tender to Capital City Paving Ltd., in the amount of $228, 125.00 (excluding GST).

• f) Town of View Royal Welcome Sign on Island Highway at the City of Colwood Border 1. Report dated July 17, 2008 from the Engineering Technologist

Staff Recommendation: THAT Council approves the proposed design for the new Town of View Royal Welcome Sign structure on Island Highway at the City of Colwood border;

AND THAT Council directs staff to apply for the full UBCM Community Tourism Phase 2 grant in the amount of $37, 224.54 to fund the purchase and installation of this sign structure.

• g) Development Services Department Process Review 1. Report dated July 11, 2008 from the Director of Development Services

Staff Recommendation: THAT Council receive this report for information.

• h) Development Variance Permit Application No. 07/08 - 1681 Island Highway (Landmark Sign Ltd.) 1. Report dated July 17, 2008 from the Planning Technician

Staff Recommendation: THAT Council authorize the issuance of an amendment to Development Variance Permit No. 07/08 which would have the effect of including a relaxation of: * Section 49 (2)(e) of Land Use Bylaw, 1990, No. 35, to allow for an LED Flashing Sign component within the second free standing sign structure;

On the property described as Lot A, Section 98, Esquimalt District, Plan 27155 (1681 Island Highway), SUBJECT TO the applicant working with staff to ensure that appropriate display settings are achieved to the satisfaction of the Town of View Royal, as well as the applicant entering into a restrictive covenant, prior to issuance of the sign permit, that would restrict the flashing sign to having static images for a minimum of thirty (30) seconds (change interval), control display brightness of the sign, and limit the size of the LED sign to a maximum of 0.91 metres (3’-0”) by 2.46 metres (8’-1”); all to the satisfaction of the Town of View Royal.

2. Comments from Applicant 3. Comments from Public 4. Correspondence

• i) Appointment of Chief Election and Deputy Chief Election Officers 1. Report dated June 27, 2008 from the Assistant Clerk and Director of Corporate Administration

Staff Recommendation: THAT pursuant to Section 41(1) and (2) of the Local Government Act, that Mary Susan Hallatt be appointed Chief Election Officer for conducting the 2008 general local elections with power to appoint other election officials as required for the administration and conduct of the 2008 general local elections;

AND THAT Kenneth Lyle Schaalje be appointed Deputy Chief Election Officer for the 2008 general local elections.

• 8.2 COMMITTEE REPORTS * a) From the Committee of the Whole meeting held July 15, 2008

Recommendations: * Municipal Land Holdings 1. THAT Council work with staff to identify those lands that should be dedicated as park and report back in the fall. (COW-53-08) * Amendment to Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007 1. THAT Council give first, second and third readings to the Juan de Fuca Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 720, 2008 at the July 22, 2008 open meeting of Council. (COW-54-08) * West Shore Parks and Recreation Community Recreation Referendum 1. THAT the Town endorses holding a referendum on West Shore Parks and Recreation’s proposal to raise $10,000,000.00 for capital upgrades. (COW-55-08) * Minutes of the Parks, Recreation and Environment Advisory Committee meeting held July 3, 2008 1. THAT the Parks, Recreation and Environment Advisory Committee make a brief presentation to the Committee of the Whole at its meeting in September 2008 regarding air spading and low-impact blasting. (COW-57-08) * Trees 1. THAT the boulevard tree planting list, urban forest strategy and tree protection bylaw come forward for consideration by the Committee of the Whole at their September 2008 meeting. (COW-58-08) * Development Permit Application No. 07/08 for 43 Townhouses at 2319 Chilco Road 1. THAT Council approve Development Permit No. 07/08 with the conditions as listed in Option 2 of the report dated July 10, 2008 from the Senior Planner, with the addition of a requirement for a statutory right-of-way being placed on the title to allow public pedestrian access on the private road, and without the requirement to refer the application to advisory committees. (COW 59-08) * Development Permit Application No. 08/08 (Thetis Cove) 1. THAT Development Permit Application No. 08/08 be forwarded to Council in September for consideration of approval, SUBJECT TO the variances listed in Schedule 1 and: 1. Submission of revised plans to the satisfaction of the Director of Development Services; 2. Approval of the rail crossing agreement; 3. Registration of a restrictive covenant limiting the hours of operation of commercial uses on the site (live/work units); 4. Registration of an On and Off Site Servicing Agreement; 5. Registration of easements for future access to the remainder lot via the underground parking ramp; 6. Confirmation of location and/or necessity of bi-directional amplifiers for emergency communications services; 7. Provision of a BCLS Site Survey for the subdivision; 8. Confirmation of the number and location of adaptable housing units to be provided and registration of a s. 219 covenant. (COW-60-08) * Stormont Road Traffic Light 1. THAT Council direct staff to place a “no left turn between 4:00 p.m. - 6:00 p.m.” sign at the corner of the Island Highway and Stormont Road. (COW-61-08)

• 8.3 OTHER REPORTS 1. Minutes of the Capital Regional District Board held July 9, 2008 2. Minutes of the Capital Regional Hospital District Board held July 9, 2008 3. Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held June 12, 2008

9. CORRESPONDENCE

   • 9.1 FOR ACTION
     1. Email received June 29, 2008 from C. Rosenblood, Re: Juan de Fuca Velodrome
     2. Email received June 9, 2008 from C. Anstey, President, Greater Victoria Velodrome Association, Re: Juan de Fuca Velodrome
     3. Email received July 6, 2008 from R. Harley, Re: Juan de Fuca Velodrome
     4. Email received July 8, 2008 from K. Yak, Re: Juan de Fuca Velodrome
     5. Letter received July 11, 2008 from S. Gabel, PLAY and Success by Six, Re: Nomination of Early Years Community Appreciation Award
     6. Letter received July 9, 2008 from Dr. R. Knodel and B. Kerns, Re: Subdivision at 53 Kingham Place
   • 9.2 FOR INFORMATION
     1. Letter received July 4, 2008 from A. Taylor, Executive Director, Habitat Acquisition Trust, Re: Town of View Royal Grant for Good Neighbours: Knockan Hill

10. BYLAWS

    1. Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 720, 2008 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007 (first, second, third reading)
    2. Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 718, 2008 A Bylaw to Amend Procedure Bylaw No. 677, 2007 (adoption)

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. TERMINATION

Next Regular Council Meeting: Tuesday, September 2, 2008 at 7:00 p.m.