Letter received August 8, 2008 from D. Mumford, Business and Community Relations Officer, Re: Support of Canada Day Celebrations at Fort Rodd Hill National Historic Site of Canada – July 1, 2008

AGENDA

1. CALL TO ORDER (Mayor)
2. APPROVAL OF AGENDA (motion to approve)
3. MINUTES, RECEIPT & ADOPTION OF Minutes of the Council meeting held July 22, 2008 (adoption)
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS 5.1 R. Grosset, 300 Palmer Station, Re: 2007 Property Taxes
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit Application No. 08/08 – 213 Helmcken Road (R. Nathorst)

1. Report dated August 28, 2008 from the Planning Technician

Staff Recommendation:

THAT Council authorize the issuance of Development Variance Permit No. 08/08 which would have the effect of relaxing the following regulations required under the One Family Residential (R-1A) Zone Table of Section 43 (2) of Land Use Bylaw, 1990, No. 35:

• variance of the minimum allowable lot width requirement from 17.5 metres (57.4 feet) varying to 5.0 metres (16.4 feet) for Proposed Lot ‘A’ as shown substantially in the plan of proposed subdivision labeled Schedule 1 and attached to the staff report dated August 28, 2008; and
• variance of the minimum allowable lot width requirement from 17.5 metres (57.4 feet) varying to 7.7 metres (25.3 feet) for Proposed Lot ‘B’ as shown substantially in the plan of proposed subdivision labeled Schedule 1 and attached to the staff report dated August 28, 2008;

For the property described as Lot 1, Block 2, Section 8, Esquimalt District, Plan 4178 (213 Helmcken Road).

• Comments from Applicant
• Comments from Public
• Correspondence

b) 2008 Annual Report

1. 2008 Annual Report (for final review and approval)

c) Award of Tender for Six Mile Road Improvement Project Phase Two

1. Report dated August 28, 2008 from the Engineering Technologist

Staff Recommendation:

THAT Council awards the construction of the Six Mile Road Improvement Project Phase Two to Northridge Equipment Ltd., in the amount of $379,290.60 (excluding GST).

d) Temporary Commercial Use Permit for 1636 Island Highway – Off-Site Parking for the Casino

1. Report dated August 28, 2008 from the Planner

Staff Recommendation:

THAT Council approve the Temporary Commercial Use Permit application which will allow the land at 1636 Island Highway to be used for parking for a period of up to two years and will permit the installation of two temporary sign to direct patrons to this parking area, subject to the following conditions:

1. The applicant install temporary fencing along the perimeter of the north side of the parking lot as a safety and security measure.
2. The generator-based temporary lighting be shut down by 9:30 p.m. each evening to minimize the noise and light impacts on the neighbours. a. should the applicant require lighting to extend later into the evening, then it is recommended that a less intrusive, more ambient light source be developed which effectively offers safety and security to patrons.
3. The Town receive a Site Remediation deposit, to ensure the concrete posts installed on the site, are adequately removed upon vacancy or end of the permit term, whichever comes first.

e) Appointment of Deputy Business Licence Inspector

1. Report dated August 25, 2008 from the Chief Administrative Officer

Staff Recommendation:

THAT Council authorize the appointment of Rodney Resch as Deputy Business Licence Inspector.

8.2 OTHER REPORTS

a) Minutes of the Capital Regional District Board Meeting held August 13, 2008 b) Minutes of the Capital Regional District Hospital Board Meeting held August 13, 2008 c) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held July 10, 2008

9. CORRESPONDENCE

9.1 FOR ACTION

1. Letter received August 26, 2008 from B. Holmes, CEO, Greater Victoria Public Library, Re: Library Operating Agreement (2009-2013)
2. Letter received August 25, 2008 from G. Barlee, Wilderness Committee Policy Director, Western Canada Wilderness Committee, Re: Endangered Species Legislation
3. Letter received August 21, 2008 from T. Burns, Sr. Design CP&O Manager, South Vancouver Island, BC Hydro, Re: Funding Available for Electric Beautification Projects
4. Letter received August 6, 2008 from J. Lang and D. Kelly, Re: Widening and Paving of Woodville Place
5. Email dated August 25, 2008 from S. Dubois, Manager of Wildlife Services, BC SPCA, Re: Letter of Support for BC SPCA Wild ARC – Wild Animal Rehabilitation Centre

9.2 FOR INFORMATION

1. Letter received August 14, 2008 from C. Tinkham, President, Juan de Fuca Senior Citizens Association, Re: Continuing Support of the Juan de Fuca Senior Citizens Association
2. Letter received August 12, 2008 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation – Audited Financial Statements
3. Letter received August 8, 2008 from D. Mumford, Business and Community Relations Officer, Re: Support of Canada Day Celebrations at Fort Rodd Hill National Historic Site of Canada – July 1, 2008
4. Letter received August 5, 2008 from J. Horgan, MLA and M. Karagianis, MLA, Re: Capital Families Association

10. BYLAWS

1. Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 720, 2008 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007 (adoption)

11. NEW BUSINESS

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

16. TERMINATION

Next Regular Council Meeting: Tuesday, September 16, 2008 at 7:00 p.m.