MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JUNE 13, 2023 (ATTACHMENT 15)
Official minutes recording the discussions and resolutions from the June 13, 2023, Committee of the Whole meeting.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JUNE 13, 2023
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Tobias Councillor Brown Councilor MacKenzie Councillor Mattson Councillor Rogers
REGRETS: Councillor Kowalewich Councillor Lemon
PRESENT ALSO: S. Jones, Director of Corporate Administration L. Taylor, Director of Development Services I. Leung, Director of Engineering D. Christenson, Director of Finance T. Preston, Superintendent, West Shore RCMP E. Bolster, Deputy Corporate Officer
13 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED BY: Councillor Brown
THAT the agenda be amended to include item 10(a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held May 9, 2023
MOVED BY: Councillor Rogers SECONDED BY: Councillor MacKenzie
THAT the minutes of the Committee of the Whole meeting held May 9, 2023 be adopted as amended. CARRIED
4. PETITIONS & DELEGATIONS
a) Capital Regional District Executive Leadership Team, Re: Capital Regional District
Chair C. Plant, Capital Regional District (CRD) introduced the CRD Executive Leadership Team (Leadership Team) to the Committee. The Leadership Team gave a presentation to the Committee regarding the CRD, specifically, a regional government overview, the Capital Regional District itself, CRD services, financials, and major projects.
The Committee and the Leadership Team discussed regional trails network projects, signage at the Mill Hill Regional Park, wastewater treatment plant, arts and culture within the West Shore, BC Transit Commission, housing strategy, and water supply costs.
b) J. Cullington, President, Juan de Fuca Performing Arts Centre Society, Re: Proposed West Shore Arts and Culture Centre
Ms. Cullington provided a brief background on the proposed West Shore Arts and Culture Centre, expected to cost approximately $40 million, not including land or parking. She noted that municipalities are not expected to pay much of the capital cost, but operating costs are envisioned to be shared by five municipalities and cost $7/person. She requested that View Royal designate a member of Council to participate in an ad hoc intermunicipal advisory committee for the proposed centre.
The Committee and Ms. Cullington discussed required footprint of building and property, timeline for financial commitment decisions, and need for this type of facility in the West Shore.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Brown, Chair
6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
STAFF REPORTS a) West Shore RCMP Update
- Verbal report from Supt. Preston
The Superintendent gave a report to the Committee regarding statistics, calls for service, removal of school liaison officers in Greater Victoria School District (GVSD) No. 61, and open files in View Royal.
The Committee and Supt. Preston discussed statistics and removal of the school liaison officer program from GVSD No. 61.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT West Shore RCMP verbal report update from Supt. Preston be received for information. CARRIED
b) Building Department Report for the Month of May 2023
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the Building Department Report for the Month of May 2023 be received. CARRIED
c) Capital Regional District Animal Control Update
The Committee and Ms. Henderson, Administrative Officer, Bylaw and Animal Care Services, Capital Regional District, discussed complaints/calls for service, on-leash/off-leash signage in Chilco and Portage Parks, and patrols in parks.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the Capital Regional District Animal Control Update be received. CARRIED
6.1.3 New Business a) School Liaison Programs – Councillor Brown
MOVED BY: Councillor Brown SECONDED BY: Mayor Tobias
COW-34-23 THAT the Committee recommend to Council that a letter be sent to Supt. Preston, West Shore RCMP, with a copy to the Chair, Greater Victoria School District No. 61, stating that View Royal Council supports and encourages school liaison programs in View Royal schools, including, but not limited to, crime prevention, traffic, and personal safety programs. CARRIED
6.2 ARTS & CULTURE – Councillor Lemon, Chair
6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
6.3.1 Chair’s Report 6.3.2 Business Arising from Previous Minutes 6.3.3 Reports
STAFF REPORTS a) Budget Variance and Project Update Report to May 31, 2023
- Report dated June 6, 2023 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED BY: Councillor MacKenzie
THAT the report dated June 6, 2023 from the Manager of Accounting titled “Budget Variance and Project Update Report to May 31, 2023” be received for information. CARRIED
b) CAO Update
- Report dated June 8, 2023 from the Chief Administrative Officer
The Committee expressed appreciation for the recent work of Parks staff in clean-up work under a bridge, improving views at a waterfront road end, and in tree work in a park.
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated June 8, 2023 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Brown SECONDED BY: Councillor Mattson
THAT this meeting now recess at 4:59 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Tobias called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Tobias Councillor Brown Councillor MacKenzie Councillor Mattson Councillor Rogers
REGRETS: Councillor Kowalewich Councillor Lemon
PRESENT ALSO: S. Jones, Director of Corporate Administration I. Leung, Director of Engineering L. Taylor, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner S. Scory, Community Planner E. Bolster, Deputy Corporate Officer
14 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. Foord, Invictus Commercial Investment Corporation/Boardwalk, Re: Rezoning of 339, 341 and 345 Island Highway
Mr. Foord introduced J. Key, principal at Town Square Planning, who gave a presentation to the Committee regarding the rezoning of 339, 341, and 345 Island Highway, specifically neighbourhood input, the current housing crisis, creating housing in sustainable way, tree retention, amenities, parking, transit and car share, and the development being purpose-built rental housing.
R. Whetter, principal at dHKarchitects, spoke to the Committee regarding design, specifically landscaping, stepping of buildings, and parking.
8.3 PUBLIC PARTICIPATION PERIOD
a) D. Wilson, 291 View Royal Avenue, spoke to the Committee regarding the CMHC Grant proposal, noting his concerns regarding growth rate, sustainability, consistency with the Official Community Plan, and noted his concern with the development proposed for 339, 341, and 345 Island Highway.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Mayor Tobias, Acting Chair
9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.3 New Business a) Commercial Activity in View Royal Parks – Councillor MacKenzie
Councillor MacKenzie feels that the use of parks for certain commercial activity would generate revenue for the Town and provide a sense of community.
MOVED BY: Councillor MacKenzie SECONDED BY: Councillor Mattson
THAT the Committee recommend to Council that staff prepare a bylaw amendment to allow community events in a specific park.
MOVED BY: Mayor Tobias SECONDED BY: Councillor Mattson
COW-35-23 THAT the Committee recommend to Council that staff prepare a report on the implications of allowing some commercial activity, such as food trucks, markets, outdoor fitness/yoga/meditation classes, and musical performances to occur in a View Royal park identified at staff's discretion. CARRIED
9.2 ENVIRONMENT – Councillor MacKenzie, Chair
9.2.1 Chair’s Report
The Chair noted she had attended a recent Intermunicipal Climate Action Task Force Committee meeting and topics discussed included treating natural resources like assets and the need for education regarding the BC Energy STEP Code.
9.2.2 Business Arising from Previous Minutes 9.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.2.4 New Business
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
9.3.1 Chair’s Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports
STAFF REPORTS a) Rezoning and Official Community Plan Amendment 2023/01 – 339, 341 and 345 Island Highway
- Report dated May 24, 2023 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
The Committee and staff discussed what the current Official Community Plan would permit, commercial space, adjacent public trail area, installation of a traffic light, transit service, walkability, setbacks, current residents at the properties, tree protection, floor space ratio, massing, amenities, parking, and traffic impact assessment.
The Committee and the applicants, G. Parker, J. Kay and R. Whetter, discussed land lift analysis, noise mitigation, site planning, and building configurations, as well as how the proposed development impacts the Town.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown
THAT the report dated May 24, 2023 from the Community Planner titled “Rezoning and Official Community Plan Amendment 2023/01 – 339, 341 and 345 Island Highway” be received for information. CARRIED
b) Environmental Development Permit with Variances – DP2023-01 – 2820 Shoreline Drive
- Report dated June 7, 2023 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee and staff discussed height of walls, neighbourhood support, and removal of ivy and trees.
MOVED BY: Councillor Rogers SECONDED BY: Councillor MacKenzie
THAT the report dated June 7, 2023 from the Senior Planner titled “Environmental Development Permit with Variances - DP2023-01 – 2820 Shoreline Drive” be received for information. CARRIED
c) Proposed Amendments to the Development Procedures Bylaw and Introduction of a New Public Notification Bylaw
- Report dated May 16, 2023 from the Community Planner
The Committee requested that fees be reviewed for development applications to ensure costs for notice mailouts are recovered.
MOVED BY: Mayor Tobias SECONDED BY: Councillor MacKenzie
COW-36-23 THAT the Committee recommend to Council that Development Procedures Bylaw No. 730, 2009 be updated to ensure that the public hearing procedures are consistent with the Local Government Act;
AND THAT a new public notification bylaw be drafted that includes the following notification requirements:
- direct notice mailout;
- posting the notice in the public notice posting place; and
- uploading information to the Town’s website and social media;
AND FURTHER THAT the delegation of minor variances be further explored and a follow-up report provided to Council. CARRIED
d) Canadian Mortgage and Housing Corporation’s Housing Accelerator Fund
- Report dated May 10, 2023 from the Director of Development Services
The Director of Development Services gave an overview of the report to the Committee.
The Committee and staff discussed determining calculation of annual growth rate, garden suites, reporting, inadequate funds and speed of growth.
MOVED BY: Councillor Mattson SECONED BY: Mayor Tobias
THAT the report dated May 10, 2023 from the Director of Development Services titled “Canadian Mortgage and Housing Corporation’s Housing Accelerator Fund” be received. CARRIED
e) Complete Communities Grant Application
- Report dated June 8, 2023 from the Director of Development Services
The Director of Development Services gave a review of the report to the Committee.
The Committee requested that the draft terms of the Request for Proposal (RFP) for the parking review be presented to Council for feedback prior to posting the RFP on BCBid.
MOVED BY: Councillor Brown SECONDED BY: Councillor MacKenzie
COW-37-23 THAT the Committee recommend to Council that an application for the Complete Communities Grant be supported for the Off-Street Parking Review as per the June 8, 2023 report from the Director of Development Services titled “Complete Communities Grant Application”. CARRIED
COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
9.4.1 Chair’s Report 9.4.2 Business Arising from Previous Minutes 9.4.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.4.4 New Business
10. CORRESPONDENCE
a) Email dated June 13, 2023 from D. Coleman, Re: Proposed Amendments to Development Procedures Bylaw and New Public Notification Bylaw
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the email dated June 13, 2023 from D. Coleman, Re: Proposed Amendments to Development Procedures Bylaw and New Public Notification Bylaw be received. CARRIED
11. QUESTION PERIOD
a) D. Frewing, resident, questioned how the rezoning application for 339, 341, and 345 Island Highway would benefit View Royal.
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT this meeting terminate. Time: 9:59 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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