GREATER VICTORIA PUBLIC LIBRARY BOARD REGULAR MEETING MINUTES - January 24, 2017
Inaugural meeting minutes for the 2017 GVPL Board, including the election of chair and vice-chair.
MINUTES
GREATER VICTORIA PUBLIC LIBRARY BOARD REGULAR MEETING
Central Library, 735 Broughton Street Community Meeting Room January 24, 2017 12:00p.m.-1:00p.m.
A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:
Board Members:
- Trustee R. Martin (Chair)
- Trustee M. Boyd
- Trustee K. Burns
- Trustee R. Burris
- Trustee B. Burton-Krahn
- Trustee J. Davis
- Trustee Z. King
- Trustee S. Laidlaw
- Trustee K. Murdoch
- Trustee J. Rogers
- Trustee M. Sahlstrom
- Trustee K. Santini
- Trustee G. Young
Staff:
- Ms. M. Sawa, CEO/Secretary
- Ms. L. Jordon, Deputy CEO, Director of Strategic Development
- Ms. D. Main, Director of Human Resources
- Ms. D.J. Phillips, Director of Finance and Facilities, Treasurer (12:18p.m.)
- Ms. J. Windecker, Director of Public Services
- Ms. D. Wood, Director of Communication and Development
- Ms. H. Hughes, CUPE 410
- Ms. K. Marshall, Recording Secretary
Regrets:
- Trustee D. Alexander
- Trustee D. Begoray
- Trustee D. Curtis
- Trustee G. Goudy
- Trustee A. MacKinnon
- Trustee D. Murdock
1. CALL TO ORDER
The Secretary called the meeting to order at 12:02p.m.
2. WELCOME & INTRODUCTIONS
The Secretary welcomed the trustees to the Inaugural Board Meeting and introduced the new trustees.
3. APPROVAL OF AGENDA
Moved by Trustee King, Seconded by Trustee Murdoch
THAT the January 24, 2017 agenda be approved MOTION CARRIED
4. ELECTION OF OFFICERS
4.1 Election of Chair
The Secretary called for nominations for Chair of the Greater Victoria Public Library Board for a term of one year.
Moved by Trustee Murdoch and seconded by Trustee Burton-Krahn THAT Trustee Martin be nominated for the position of Board Chair for a one year term.
A call for further nominations was made three times. There were no further nominations.
Voting by show of hands was conducted and Trustee Martin was elected as Chair of the Greater Victoria Public Library Board.
4.2 Election of Vice-Chair
The Chair called for nominations for Vice-Chair of the Greater Victoria Public Library Board for a term of one year.
Moved by Trustee Murdoch and seconded by Trustee Burton-Krahn THAT Trustee Begoray be nominated for the position of Vice Chair for a one year term.
A call for further nominations was made three times. There were no further nominations.
Voting by show of hands was conducted and Trustee Begoray was elected as Vice-Chair of the Greater Victoria Public Library Board.
5. CHAIR’S REMARKS
None
6. APPOINTMENT OF SIGNING AUTHORITY
Moved by Trustee Murdoch, Seconded by Trustee Santini
THAT Trustee Begoray, Vice-Chair of the Board be added as a signing authority and Trustee Murdoch be removed as a signing authority MOTION CARRIED
7. APPROVAL OF MINUTES
Moved by Trustee Burton-Krahn, Seconded by Trustee Boyd
THAT the minutes of the December 13, 2016 Regular Board Meeting be approved MOTION CARRIED
8. BUSINESS ARISING FROM PREVIOUS MEETING
8.1 Library Operating Agreement 2017-2020
The Library Operating Agreement 2017-2020 (LOA) has been approved by the 10 Member Municipalities. The Board Chair will sign the approved LOA.
8.2 Trustee Orientation Update
Trustee Burris asked for feedback from the Trustee Orientation Program (TOP) January 14th session participants.
The participants appreciated the trustee manual and information and they found clarifying the job description, tailoring the training to GVPL and having branch tours beneficial.
9. CEO REPORT TO THE BOARD
Ms. Sawa reported on the Libraries and Archives Canada (LAC) Summit on Value – Libraries, Archives and Museums in a Changing World featured GVPL. Clear directives for partnerships and new opportunities were identified.
10. COMMITTEE REPORTS
None
11. NEW BUSINESS
11.1 2017 Board Meeting Dates
The 2017 board meeting dates were reviewed for information.
11.2 2017 Board Committee Meeting Dates
The 2017 Finance Committee and Policy and Planning Committee meeting dates were reviewed for information. Ms. Sawa expressed that all trustees are welcome to attend committee meetings even if they are not committee members.
11.3 2017 Trustee Appointments by Municipality
The 2017 Trustee Appointments by Municipality were reviewed for information.
11.4 2017 Board Committee Membership and Association Representatives
The 2017 Board Committee Membership and Association Representatives were reviewed for information. Committee Chair and Vice-Chairs will be determined by the committee.
Trustee King provided an overview of the IslandLink Federation and his role as GVPL Board representative. Trustee Laidlaw volunteered to be the IslandLink Federation Alternate.
Chair Martin called for interest for the Greater Victoria Labour Relations Association (GVLRA) Alternate. Further discussions will take place.
12. REPORTS/PRESENTATIONS (COMMUNITY & STAFF)
12.1 BCLTA Update
Trustee Burris provided an update. The BCLTA Annual Conference information will be distributed when it becomes available. The conference takes place in April this year. The BCLTA is currently reviewing the Learning and Development Framework from the Ministry.
12.2 IslandLink Federation Update
Trustee King noted that the IslandLink Federation Board’s next meeting is January 26, 2017.
12.3 Friends of the Library Update
Ms. Wood, Director of Communications and Development provided an update. The Friends of the Library Board meeting is January 24, 2017. They will be planning a spring booksale and reviewing programs they have funded: Summer Reading Club and the redesign of the GVPL.ca website.
13. BOARD CORRESPONDENCE
Moved by Trustee Burton-Krahn, Seconded by Trustee Rogers
THAT the Board receive the Correspondence MOTION CARRIED
14. IN-CAMERA BUSINESS
Moved by Trustee Rogers, Seconded by Trustee Burton-Krahn
THAT the Board move In-Camera MOTION CARRIED
15. NEXT MEETING
Tuesday, February 14, 2017 12:00p.m. – 1:30p.m.
16. ADJOURNMENT
Meeting adjourned at 12:50p.m.
Board Chair
Board Secretary