TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MAY 2, 2017
Minutes from the previous council meeting held on May 2, 2017.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MAY 2, 2017
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Weisgerber
REGRETS: Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering M. Dillabaugh (previous Director of Finance) J. Davison, Planner E. Bolster, Deputy Corporate Officer 8 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
THAT the agenda be amended to remove item 8.1(b) and include item 8.1(e)(1)(a-b); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held April 18, 2017
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast
THAT the minutes of the Council meeting held April 18, 2017 be adopted as presented. CARRIED
4. MAYOR’S REPORT
The Mayor noted that the 2017 Volunteer Appreciation Dinner was a success and thanked staff for their work in putting the dinner together. As well, he noted that the Town had an eight-member team in the April 30, 2107 Times Colonist 10K event.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) 2017 Audited Financial Statements
- Report dated April 27, 2017 from the Director of Finance
D. Little, Hayes, Stewart, Little and Co., provided an overview of the 2016 consolidated financial statements. He noted that there were no significant issues and the documents fairly present the position of the Town.
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
C-40-17 THAT the 2016 Audited Financial Statements be approved pending receipt of the legal letters and West Shore Parks and Recreation Society’s approved Audited Financial Statements. CARRIED
b) Form and Character Development Permit No. 2017/01 – 1681 Island Highway – Mad Man McKay removed from agenda
c) Application to Amend Liquor Licence at View Royal Casino – 1708 Island Highway
- Report dated April 26, 2017 from the Senior Planner
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
C-41-17 THAT the Liquor Control and Licensing Branch’s request for a resolution commenting on the application for a structural change to the liquor licence at the View Royal Casino – 1708 Island Highway be declined. CARRIED
d) Official Community Plan Amendment Application No. 2017/02 and Rezoning Application No. 2016/02 – 1342/1352 Trans-Canada Highway
- Report dated April 27, 2017 from the Senior Planner
The Senior Planner gave an overview of the report to Council.
P. Ghinis, property owner, stated that earlier this year he canvassed the neighbourhood regarding access to the Galloping Goose Regional Trail. The feedback he received indicated support for the provision of an asphalt walkway on Camden Avenue between St. Giles Street and the Galloping Goose Regional Trail.
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the report dated April 27, 2017 from the Senior Planner titled “Official Community Plan Amendment Application No. 2017/02 and Rezoning Application No. 2016/02 – 1342/1352 Trans-Canada Highway” be received. CARRIED
e) Rezoning Application No. 2016/06 – 105, 106, 107 and 108 Glentana Road
- Report dated April 20, 2017 from the Senior Planner a) Email dated April 29, 2017 from S. Adamson, 11-1500 Glentana Road, Re: Rezoning Application No. 2016/06 – 105, 106, 107 and 108 Glentana Road b) Letter dated April 28, 2017 from J. Zweng, Strata President, 1500 Glentana Road, Re: Rezoning Application No. 2016 /06 – 105, 106, 107 and 108 Glentana Road
The Senior Planner gave a summary of the report to Council.
Council, staff, and E. Barker, project architect, discussed the provision of rental housing building height, massing, and trees.
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast
THAT the email dated April 29, 2017 from S. Adamson, 11-1500 Glentana Road, Re: Rezoning Application No. 2016/06 – 105, 106, 107 and 108 Glentana Road be received. CARRIED
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast
THAT the letter dated April 28, 2017 from J. Zweng, Strata President, 1500 Glentana Road, Re: Rezoning Application No. 2016 /06 – 105, 106, 107 and 108 Glentana Road be received. CARRIED
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast
THAT the report dated April 20, 2017 from the Senior Planner titled “Rezoning Application No. 2016/06 – 105, 106, 107 and 108 Glentana Road” be received. CARRIED
f) Driveway Access at 20 Jedburgh Road
- Report dated April 27, 2017 from the Director of Engineering
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Mattson
C-42-17 THAT the paving of extra driveway width on municipal road allowance be authorized behind the newly installed sidewalk on the south side of Jedburgh Road from 7.0 metres to approximately 9.5 metres at 20 Jedburgh Road. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
8.3 OTHER REPORTS
a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 9, 2017
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 9, 2017 be received. CARRIED
b) Minutes of the Special Joint Advisory Committee meeting held April 25, 2017
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
THAT the minutes of the April 25, 2017 Special Joint Advisory Committee meeting held April 25, 2017 be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the recommendation from the Joint Advisory Committee meeting regarding the timing of the installation of the proposed developer-funded intersection improvements at Shoreline Drive and Island Highway Rezoning Application No. 2016/05 – 2951 Craigowan Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the recommendation from the Joint Advisory Committee meeting regarding potential alternative design options for the proposed pedestrian crosswalk at Shoreline Drive and Island Highway – Rezoning Application No. 2016/05 – 2951 Craigowan Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the recommendation from the Joint Advisory Committee meeting regarding the inclusion of a requirement for a reasonable amount of space for gardening by Christie Point residents in the anticipated future development permit for 2951 Craigowan Road - Rezoning Application No. 2016/05 – 2951 Craigowan Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the recommendation from the Joint Advisory Committee meeting regarding their support in principle for the Christie Point Rezoning Application No. 2016/05 – 2951 Craigowan Road be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated April 18, 2017 from B. Reems, Senior Manager, Legislative and Information Services, Capital Regional District, Re: Bylaw No. 4166, Traffic Safety Commission Establishment Bylaw No. 1, 1990, Amendment Bylaw No. 4, 2017
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
C-43-17 THAT consent be given to the adoption of the Capital Regional District’s Bylaw No. 4166, Traffic Safety Commission Establishment Bylaw No. 1, 1990, Amendment Bylaw No. 4, 2017. CARRIED
b) Grant-in-Aid application received April 18, 2017 from Shoreline Community School Association, Community Programming, Re: 2017 Grant-in-Aid
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
C-44-17 THAT Shoreline Community School Association, Community Programming be invited to a Council meeting to discuss their 2017 grant-in-aid request, including clarification on their proposed programs and beneficiaries. CARRIED
c) Grant-in-Aid application received April 18, 2017 from View Royal Park Community Garden Society, Re: 2017 Grant-in-Aid
MOVED BY: Councillor SECONDED BY: Councillor
C-45-17 THAT the View Royal Park Community Garden Society be invited to a Committee of the Whole meeting to provide clarification on their 2017 grant-in-aid request, including the allocation of requested funds for the various initiatives proposed.
9.2 FOR INFORMATION
a) Letter dated April 20, 2017 from C. Leahy, Senior Administrative Secretary, Parks & Environment Services, Capital Regional District, Re: Community Energy and Emissions Inventory
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the letter dated April 20, 2017 from C. Leahy, Senior Administrative Secretary, Parks & Environment Services, Capital Regional District, Re: Community Energy and Emissions Inventory be received for information. CARRIED
b) Noticed received April 19, 2017 from the City of Victoria, Re: Development Proposal for 821-825 Broughton Street
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the notice received April 19, 2017 from the City of Victoria, Re: Development Proposal for 821-825 Broughton Street be received for information. CARRIED
10. BYLAWS
a) 2017-2021 Five Year Financial Plan and 2017 Property Tax Rate Bylaws
- Report dated April 25, 2017 from the Director of Finance
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT the report dated April 25, 2017 from the Director of Finance titled “2017-2021 Five Year Financial Plan and 2017 Property Tax Rate Bylaws” be received. CARRIED
2. Financial Plan Bylaw No. 967, 2017 A Bylaw to Authorize the Financial Plan for the Years 2017-2021
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT Financial Plan Bylaw No. 967, 2017 be given first, second and third readings. CARRIED
3. Tax Rates Bylaw No. 968, 2017 A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2017
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT Tax Rates Bylaw No. 968, 2017 be given first, second and third readings. CARRIED Councillor Mattson voted in the negative
b) Bylaw No. 969, 2017 – Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 969, 2017
- Report dated April 21, 2017 from the Director of Finance
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT the report dated April 21, 2017 from the Director of Finance titled “Bylaw No. 969, 2017 – Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 969, 2017” be received. CARRIED
2. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 969, 2017 A Bylaw of the Town of View Royal Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 969, 2017 be given first, second and third readings. CARRIED
11. NEW BUSINESS
a) Capital Regional Emergency Services Telecommunications (CREST) Incorporated 2017 Annual General Meeting
- Notice received April 19, 2017 from G. Horth, General Manager, CREST, Re: CREST 2017 Annual General Meeting
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT Councillor Mattson be appointed as the Town of View Royal representative to attend the CREST 2017 Annual General Meeting to be held on May 17, 2017. CARRIED
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) – human resources. CARRIED
15. RISING REPORT
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
From the May 2, 2017 In-Camera Council meeting:
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT the request for the purchase of approximately 522m² of unopened road dedication adjacent to 2901 Herbate Road by the owner of 2901 Herbate Road to remedy three encroachments from that property be supported in principle;
AND THAT this transaction be subject to the following conditions:
- Council approval of the property disposition upon review of the appraised value;
- adoption of a road closure bylaw;
- receipt of a market value appraisal prepared by a professional selected from a Town-supplied list;
- Ministry of Transportation and Infrastructure approval; if required;
- successful running of statutorily required road closure and disposition advertisements;
- consolidation of the subject property with 2901 Herbate Road;
- all related costs to be borne by the owner of 2901 Herbate Road, including but not limited to appraisal; legal, Land Title and Survey Authority of BC, survey and advertising;
AND FURTHER THAT the Town’s authorized signatories be permitted to execute the required documentation. CARRIED
16. TERMINATION
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT this meeting now terminate. Time: 8:32 p.m. CARRIED
MAYOR CLERK
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