Minutes of a Council Meeting held on Tuesday, October 17, 2017
Official record of the previous Council meeting, including approvals of development permits and discussions on cannabis legalization feedback.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, OCTOBER 17, 2017
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer L. Chase, Director of Development Services P. Hurst, Director of Protective Services D. Christenson, Director of Finance J. Rosenberg, Director of Engineering J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer
17 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the agenda be amended to include items 9.1(d-i) and 11(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held October 3, 2017
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the minutes of the Council meeting held October 3, 2017 be adopted as presented. CARRIED
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS
a) L. Coates, 591 Stornoway Drive, Victoria Youth Field Lacrosse, Re: Request Assistance in Obtaining Additional Turf Fields in the Westshore
Ms. Coates gave a presentation to Council regarding the need for additional turf fields in the Westshore and requested that Council pass a motion enabling the Town to work with the West Shore Parks and Recreation Society to identify partnership opportunities with the Sooke School District to develop additional turf fields.
Council and Ms. Coates discussed the number of youth interested in field lacrosse and the availability of time on the existing turf fields.
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
C-98-17 THAT the Town of View Royal work with West Shore Parks and Recreation to identify partnership opportunities with the Sooke School District and neighbouring communities to develop additional multi-use all weather turf fields on the Westshore. CARRIED
6. PUBLIC PARTICIPATION PERIOD
a) A. Flint, 235 Island Highway, spoke to Council regarding “Movember”, a charity to raise awareness for men’s health. He requested that Council recognize November as Movember; raise the Movember flag at Town Hall for the month of November; and grow moustaches for the month of November in support of Movember.
b) S. Spencer, 115 St. Giles Street, noted her concerns regarding the installation of a basketball court at Chancellor Park; linkage between the improvements at Chancellor Park and the development of 1342/1352 Trans-Canada Highway opportunity for public input moving forward with the development at 1342/1352 Trans-Canada Highway; and improvements to Chancellor Park being geared towards younger children who are the daily users of this park.
The Mayor noted that the rezoning was approved to facilitate the development of 1342/1352 Trans-Canada Highway in the summer and that a form and character development permit application will be coming forward for consideration in the future.
c) S. Tobias, 115 Conard Street, expressed his concerns regarding the installation of a basketball court at Chancellor Park and the loss of greenspace. He feels there is a linkage between the Park improvements and the development at 1342/1352 Trans-Canada Highway as the developer provided funds towards the improvements.
The Mayor noted that discussions for improvements to Chancellor Park, which included the installation of a basketball court, commenced in 2002; and were part of the 2017 budget deliberation process.
d) A. Hanes, 1969 Ridgeview Rise, spoke to Council regarding the installation of a basketball court at Chancellor Park; loss of greenspace at the Park; and the siting of the basketball court in relation to the Galloping Goose Regional Trail.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Development Permit No. 2017/05 – 102 Atkins Road
- Report dated October 11, 2017 from the Senior Planner
The Senior Planner gave a summary of the report to Council.
Comments from the Applicant n/a
Comments from the Public a) L. O’Connor, 11 Carly Lane, stated her concerns in regard to building height and excessive noise now that trees have been removed.
The Senior Planner noted that no further trees are proposed to be removed from the site.
b) L. Pakos, 336 Glenairlie Drive, questioned whether there will be secondary suites permitted as part of this development. Council and staff noted that secondary suites will not be permitted.
- Correspondence n/a
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
C-99-17 THAT Development Permit No. 2017/05 – 102 Atkins Road be approved;
AND THAT Development Permit No. 2017/05 include the following:
- variance to the maximum building height of Building A1 from 7.5 to 9.4m;
- variance to the maximum building height of Building B1 from 7.5 to 9.0m;
- variance to the maximum building height of Building C1 from 7.5 to 8.3m;
- variance to the maximum building height of Building B3 from 7.5 to 9.0m. CARRIED
b) Development Variance Permit No. 2017/02 – 18 Fenton Road
- Report dated October 11, 2017 from the Senior Planner
The Senior Planner gave a summary of the report to Council.
Comments from the Applicant n/a
Comments from the Public n/a
Correspondence n/a
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
C-100-17 THAT Development Variance Permit No. 2017/02 to vary the maximum building floor area from 372 m² to 562 m² be approved;
AND THAT Development Variance Permit No. 2017/01 be cancelled. CARRIED
c) BC Energy Step Code – Introduction
- Report dated October 11, 2017 from the Senior Planner
The Senior Planner summarized the report for Council.
Council and staff discussed built green levels being incorporated in the Step Code; an information session and tour being held on November 10; the process for making BC Energy Step Code changes; and the Town working in consultation with the Capital Regional District.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated October 11, 2017 from the Senior Planner titled “BC Energy Step Code – Introduction” be received. CARRIED
d) 3rd Quarter Budget Variance and Capital Project Update Report
- Report dated October 11, 2017 from the Manager of Accounting
Council and staff discussed the allocation of transfers to reserves and into which account the proceeds from the sale of 280 Island Highway will be placed.
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT the report dated October 11, 2017 from the Manager of Accounting titled “3rd Quarter Budget Variance and Capital Project Update Report” be received for information. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
C-101-17 THAT the amendments to Bylaw Enforcement Policy No. 0100-033 regarding the receipt of complaints and the investigation of staff-observed issues as noted in the staff report dated October 3, 2017 titled “Bylaw Enforcement Policy” be approved. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-102-17 THAT the Town provide the following feedback to the Ministry of Public Safety and Solicitor General in regard to their discussion paper entitled “Cannabis Legalization and Regulation in BC”:
- Minimum Age: minimum age of 19 years old to buy, grow and publicly possess up to 30 grams of non-medical cannabis;
- Personal Possession – Adults: limited to not more than 30 grams dried cannabis;
- Personal Possession – Youths: limited to not more than 5 grams dried cannabis and product may be confiscated and a ticket issued;
- Public Consumption: to follow the same requirements as alcohol, the Liquor Control and Licensing Act and the Capital Regional District’s Clean Air Bylaw;
- Drug-impaired Driving: much work and training remains to be done on this issue to ensure our communities are kept safe; this work must involve police departments and communities;
- Personal Cultivation: limited to not more than four plants per household though there are concerns regarding impacts to structures, impacts to landlords, and scent in multi-family structures;
- Distribution Model: a government distribution model should be established for the warehousing and distribution of cannabis;
- Retail: a public retail system should be established and advertising should be prohibited;
- Regulations should be the same across the Province though local government should be able to individually determine if they wish to zone or not zone for cannabis-related uses; and
- Local governments should be included in the related revenue that will be generated. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-103-17 THAT the Town work toward the adoption of a bylaw for the elimination of single use plastic bags;
AND THAT this matter be forwarded to the Community Development Advisory Committee and the Parks, Recreation and Environment Advisory Committee for consideration;
AND FURTHER THAT the Town solicit feedback from the business community. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the recommendation regarding the Town-initiated Amendment to the C-8 Zone be received. CARRIED
8.3 OTHER REPORTS
a) Minutes of the Esquimalt Harbour Advisory Committee meeting held June 8, 2017
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the minutes of the Esquimalt Harbour Advisory Committee meeting held June 8, 2017 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Email dated October 9, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park
The Director of Engineering noted that the improvements to Chancellor Park were approved as part of the 2017 budget deliberations. He noted the measurements of the basketball court represents 5% of the area of the park and that there will be a 6 ft. fence surrounding a portion of the court for safety purposes.
The Mayor and staff discussed funding for the improvement; fencing along the Galloping Goose Regional Trail side of the basketball court; public consultation; location of the basketball court in relation to the Galloping Goose Regional Trail; and reassessment of the basketball court in one year.
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
C-104-17 THAT the email dated October 9, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park be received;
AND THAT follow-up regarding Chancellor Park occur with the residents of this neighbourhood in one year. CARRIED
b) Letter received October 4, 2017 from M. Akhtar, 238 Helmcken Road, Re: Safety Concerns on Helmcken Road
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the letter received October 4, 2017 from M. Akhtar, 238 Helmcken Road, Re: Safety Concerns on Helmcken Road be received. CARRIED
c) Letter dated September 18, 2017 from R. Vanderfluit, Registrar, Youth Parliament of BC Alumni Society, Re: British Columbia Youth Parliament, 89th Parliament
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the letter dated September 18, 2017 from R. Vanderfluit, Registrar, Youth Parliament of BC Alumni Society, Re: British Columbia Youth Parliament, 89th Parliament be received. CARRIED
d) Email dated October 16, 2017 from Councillor Mattson, Re: Movember and Men’s Health
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-105-17 THAT the Town officially recognize the month of November as “Movember”;
AND THAT the Town raise the Movember flag at Town Hall for the month of November. CARRIED
e) Email dated October 16, 2017 from S. Spencer, 115 St. Giles Street, Re: Chancellor Park
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT the email dated October 16, 2017 from S. Spencer, 115 St. Giles Street, Re: Chancellor Park be received. CARRIED
f) Email dated October 16, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT the email dated October 16, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park be received. CARRIED
g) Email dated October 15, 2017 from B. & S. Spencer, 115 St. Giles Street, Re: Development at 1342/1352 Trans-Canada Highway
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT the email dated October 15, 2017 from B. & S. Spencer, 115 St. Giles Street, Re: Development at 1342/1352 Trans-Canada Highway be received. CARRIED
h) Letter dated October 13, 2017 from Mayor Helps, City of Victoria, Re: Improving Inter-City Bus Service
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the letter dated October 13, 2017 from Mayor Helps, City of Victoria, Re: Improving Inter-City Bus Service be received. CARRIED
i) Letter dated October 10, 2017 from S. Vink, Poppy Chairman, The Royal Canadian Legion, Re: Distribution of Remembrance Day Poppies
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
C-106-17 THAT the Town grant permission to the Esquimalt Legion to distribute Remembrance Day poppies within the Town of View Royal from October 27 to November 10, 2017. CARRIED
9.2 FOR INFORMATION
a) Email dated October 5, 2017 from S. Chalmers, Administrator, Community Energy Association, Re: Climate Leadership Institute
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the email dated October 5, 2017 from S. Chalmers, Administrator, Community Energy Association, Re: Climate Leadership Institute be received for information. CARRIED
b) Email dated October 4, 2017 from Hon. K. Conroy, Minister of Children and Family Development, Re: Foster Family Month
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the email dated October 4, 2017 from Hon. K. Conroy, Minister of Children and Family Development, Re: Foster Family Month be received for information. CARRIED
c) Letter dated September 27, 2017 from A. Bains, Manager, Legislative Services, District of Saanich, Re: Amended Fire Services Agreement
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the letter dated September 27, 2017 from A. Bains, Manager, Legislative Services, District of Saanich, Re: Amended Fire Services Agreement be received for information. CARRIED
d) Letter dated September 19, 2017 from P. Clements, 2030 Gourman Place, Re: Road and Transportation System for Vancouver Island
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the letter dated September 19, 2017 from P. Clements, 2030 Gourman Place, Re: Road and Transportation System for Vancouver Island be received for information. CARRIED
10. BYLAWS
a) Subdivision and Development Servicing Bylaw No. 985, 2017 A Bylaw to Require the Provision of Works and Services and to Establish Standards and Regulations in Respect to the Subdivision and Development of Land within the Town of View Royal
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT Subdivision and Development Servicing Bylaw No. 985, 2017 be given first, second and third reading. CARRIED
b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 983, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Amending the C-8: Brew Pub Commercial Zone
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 983, 2017 be given first and second reading. CARRIED
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the requirement for a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 983, 2017 be waived. CARRIED
11. NEW BUSINESS
a) Grant for Westshore Chamber of Commerce
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
C-107-17 THAT the Town provide a $1,000 grant-in-aid to the Westshore Chamber of Commerce to facilitate an All Candidates Meeting for the upcoming 2017 Municipal By-Election. CARRIED
12. QUESTION PERIOD
a) L. Pakos, 336 Glenairlie Drive, feels that the paved area at Chancellor Park will provide a good play area for children during the annual rainy season. She also inquired as to when the graffiti from the Four Mile trestle will be removed.
b) J. Zwicker, 2471 Park Ridge Place, questioned whether Eagle View Elementary School is a site for residents to go in the event of a major emergency.
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT this meeting now terminate. Time: 8:25 p.m. CARRIED
MAYOR CLERK
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