MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 19, 2017
Minutes from the previous Council meeting including discussions on a Master Drainage Plan, tree removal at 2338 Evelyn Heights, and regional approaches to marijuana regulation.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, SEPTEMBER 19, 2017 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Services L. Chase, Director of Development Services D. Christenson, Director of Finance J. Rosenberg, Director of Engineering E. Bolster, Deputy Corporate Officer 5 members of the public 0 members of the press
1. CALL TO ORDER – Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the agenda be amended to include items 3(b), 9.2(b-c) and 11(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Special Council meeting held September 5, 2017
MOVED BY: Councillor Rogers SECONDED BY: Councillor Weisgerber
THAT the minutes of the Special Council meeting held September 5, 2017 be adopted as presented. CARRIED
b) Minutes of the Public Hearing held July 18, 2017
MOVED BY: Councillor Rogers SECONDED BY: Councillor Weisgerber
THAT the minutes of the Public Hearing held July 18, 2017 be adopted as presented. CARRIED
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS
a) V. Lam and W. Yao, Aplin Martin Consultants Ltd., Re: Master Drainage Plan Update
Mr. Lam presented the findings and recommendations of the Master Drainage Plan Update study, specifically:
- Master Drainage Plan timeline to date;
- study objectives;
- drainage inventory;
- hydrological/hydraulic modelling;
- hydrotechnical assessment – analysis results for both ten and twenty-five events;
- deficient infrastructure due to capacity (surcharged) or condition issues;
- phased infrastructure improvement plan with cost estimates;
- other recommendations including maintenance, GIS database updates and management strategies; and
- an overall Master Drainage Plan that is phased and includes both drainage infrastructure replacement as well as GIS updates/maintenance for a total capital budget of $1,737,560 in 2017 dollars.
Council, Mr. Lam and staff discussed consequences of surcharging; budget for plan implementation; flow capacity; percentage of cost covered by development cost charges; climate change impacts; internal pipe conditions; pipe standards for new developments; and flooding in low lying areas.
6. PUBLIC PARTICIPATION PERIOD
a) G. Mikkers, representing J. Mikkers (father) of 2338 Evelyn Heights, spoke in regard to the Tree Removal Application for 2338 Evelyn Heights (item 8.1(a)). Mr. Mikkers noted that over the years several branches have fallen and caused damage to the property at 2338 Evelyn Heights; recently a branch fell through the roof and landed in the master bedroom of his elderly father. He stated that the arborist is recommending complete removal of the trees and he is requesting that this be expedited so that work can be completed prior to the winter weather commencing.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Tree Removal Application – 2338 Evelyn Heights
- Report dated September 12, 2017 from the Parks Supervisor
The Director of Engineering gave a summary of the report to Council, stating that the seven trees are in decline and, if Council approves tree removal, the required replacement trees could be planted on-site and/or in a Town park. He noted his understanding of Council’s desire to see as many trees retained as and if possible.
Mr. Mikkers noted much damage has been done by falling branches including to patio furniture, a barbeque, and the roof.
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
C-92-17 THAT staff be authorized to meet with the owner and arborist on-site at 2338 Evelyn Heights with a view to ascertain if any trees of the seven trees can be retained at this time and which should be removed;
AND THAT, as per the Town’s Tree Protection Bylaw No. 695, replanting at a 2:1 ratio occur for all trees that are removed. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the Capital Region Emergency System Telecommunications Inc. (CREST) proceed with an open house to receive feedback regarding the possibility of siting a tower and an associated facilities shelter on the Town of View Royal Public Safety Building property (333 Island Highway). CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the proposed 2018/2022 Financial Planning Calendar be approved. CARRIED
8.3 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
a) Email dated September 8, 2017 from S. Malcolmson, MP for Nanaimo-Ladysmith, NDP, Re: Federal Legislation to Protect Coasts
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
C-93-17 THAT the Town write a letter of endorsement to S. Malcolmson, MP for Nanaimo-Ladysmith, in support of passing a motion to protect British Columbia’s coasts. CARRIED
9.2 FOR INFORMATION
a) Letter dated September 1, 2017 from T. Faganello, Assistant Deputy Minister, Min. of Municipal Affairs and Housing and G. MacIsaac, Executive Director, Union of British Columbia Municipalities, Re: Corporate Carbon Neutrality - 2016
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the letter dated September 1, 2017 from T. Faganello, Assistant Deputy Minister, Min. of Municipal Affairs and Housing and G. MacIsaac, Executive Director, Union of British Columbia Municipalities, Re: Corporate Carbon Neutrality - 2016 be received for information. CARRIED
b) Meeting notice received September 14, 2017 from the B. Hutchins, Director of Corporate Services, City of Langford, Re: 694 Goldstream Avenue and 688 Granderson Road
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the meeting noticed received September 14, 2017 from B. Hutchins, Director of Corporate Services, City of Langford, Re: 694 Goldstream Avenue and 688 Granderson Road be received for information. CARRIED
c) Letter dated September 18, 2017 from I. Henderson, President, Island Transformations Education Society, Re: Transportation Policy
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the letter dated September 18, 2017 from I. Henderson, President, Island Transformations Education Society, Re: Transportation Policy be received for information. CARRIED
10. BYLAWS
a) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 981, 2017
- Report dated September 13, 2017 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated September 13, 2017 from the Director of Finance titled “Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 981, 2017” be received. CARRIED
b) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 981, 2017 A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 981, 2017 be given first, second and third reading. CARRIED
11. NEW BUSINESS
a) Regional Approach to Marijuana Regulation – Councillor Rogers
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
C-94-17 THAT the Capital Regional District be requested to hold a Forum of Councils’ workshop to discuss a regional approach for marijuana regulation and enforcement. CARRIED
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) – land. CARRIED
15. RISING REPORT
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
From the September 19, 2017 In-Camera Council meeting:
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
C-95-17 THAT the Town of View Royal purchase a road dedication of approximately 284.9m² from the owner of 494/498 Island Highway for $68,407.15;
AND THAT staff prepare a Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size;
AND THAT the Town of View Royal Receive a statutory right-of-way for drainage purposes of approximately 168.5 m² from the owner of 494/498 Island Highway;
AND THAT staff prepare a road closure and removal of highway dedication bylaw for an area of approximately 42.8 m² on Island Highway adjacent to 494/498 Island Highway and, at the appropriate time after bylaw adoption, dispose of this area to the owner of 494/498 Island Highway for consolidation with 494/498 Island Highway;
AND FURTHER THAT the Town’s authorized signatories execute the required documentation. CARRIED
16. TERMINATION
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT this meeting now terminate. Time: 8:09 p.m. CARRIED
MAYOR
CLERK
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