Minutes of a Council Meeting Held on Tuesday, December 6, 2016

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, DECEMBER 6, 2016

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering M. Dillabaugh, Director of Finance J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Corporate Officer 16 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:02 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held November 1, 2016

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the minutes of the Council meeting held November 1, 2016 be adopted as presented. CARRIED

4. MAYOR’S REPORT

a) Presentation of Certificate in Local Government Service Delivery to M. Dillabaugh, Director of Finance

Mayor Screech presented the certificate in Local Government Service Delivery to the Director of Finance, M. Dillabaugh.

Mayor Screech gave his inaugural address, a copy of which is attached hereto and forms a part of these minutes.

b) Appointment of Committee of the Whole for 2017

Mayor Screech announced his appointments to the Standing Committees of Council, as outlined in Schedule A, a copy of which is attached hereto and forms a part of these minutes.

c) Appointment of Representatives to other Committees, Commissions and Boards for 2017

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the Appointment of Representatives to other Committees, Commissions and Boards for 2017 as outlined in Schedule B – Items 1 through 22, a copy of which is attached hereto and forms a part of these minutes, be endorsed as presented. CARRIED

d) Miscellaneous Appointments

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the selection for miscellaneous appointments, as outlined in Schedule C – Items 1 through 4, a copy of which is attached hereto and forms a part of these minutes, be endorsed as presented. CARRIED

e) Approval of Tag Days

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the selection for approved Tag Days for 2016-2017, as outlined in Schedule D, a copy of which is attached hereto and forms a part of these minutes, be endorsed as presented. CARRIED

f) Appointment of Liaison and Alternate to Advisory Committees - 2017

Mayor Screech announced his selection for Liaisons and Alternates to the Community Development Advisory Committee and Parks, Recreation and Environment Advisory Committee for 2017, as outlined in Schedule E – Items 1 and 2, a copy of which is attached hereto and forms part of these minutes.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2016/10 – 107 Meadow Park Lane

1. Report dated November 26, 2016 from the Planner The Planner provided a PowerPoint presentation to Council which summarized his report of November 26, 2016. Council and staff discussed the proposed suite being over the allowable square footage; approval on the basis of the needs of the current owner and not taking into account future sale of the home; condition in which the existing suite be decommissioned; and neighbourhood support.

2. Comments from the Applicant a) G. Wade, applicant, questioned whether the Town’s bylaw had changed since 2012 when his neighbour’s suite was approved. He stated the suite is being constructed for use by his in-laws. Council noted that the suite is not in question but rather the square footage as it exceeds the allowable amount for a single family dwelling.

3. Comments from the Public

4. Correspondence a) Feedback received December 1, 2016 from J. Elizabeth, 102 Meadow Park Lane, Re: Development Variance Permit No. 2016/10 – 107 Meadow Park Lane.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the feedback received on December 1, 2016 from J. Elizabeth, 102 Meadow Park Lane, Re: Development Variance Permit No. 2016/10 – 107 Meadow Park Lane be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Development Variance Permit No. 2016/10 – 107 Meadow Park Lane not be approved. NOT CARRIED Mayor Screech and Councillors Rast, Rogers and Weisgerber voted in the negative

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-107-16 THAT Development Variance Permit No. 2016/10 – 107 Meadow Park Lane be approved as per the report from the Planner dated November 28, 2016;

AND THAT Development Variance Permit No. 2016/10 include a variance to the maximum permitted floor area in the R-1: Detached Residential (Large Lot) zone from 372m2 to 420m2;

AND FURTHER THAT the current suite within the house be decommissioned to the satisfaction of the Building Inspector. CARRIED Councillor Mattson voted in the negative

b) Development Variance Permit No. 2016/14 - #120-29 Helmcken Road (CBI Health Centre)

1. Report dated November 30, 2016 from the Senior Planner The Senior Planner gave a summary of the report to Council. It was confirmed that if there were separate businesses in these locations, there would be one sign per tenant permitted. Council and staff discussed signage.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-108-16 THAT Development Variance Permit No. 2016-14 - #120-29 Helmcken Road (CBI Health Centre) be approved. CARRIED

c) Development Variance Permit No. 2016/17 – 14 and 24 Jedburgh Road

1. Report dated November 30, 2016 from the Senior Planner The Senior Planner gave a summary of the report to Council. Council and staff discussed the proposed covenant and concerns with on- street parking.

2. Comments from the Applicant C. McCarthy, owner, stated she understands parking will not be allowed along the sidewalk and noted that there is some space still available in her front yard area for parking. She requested that the proposed covenant not be placed on title.

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

C-109-16 THAT Development Variance Permit No. 2016/17 be approved. CARRIED

d) Council and Committee of the Whole 2017 Meeting Schedule

1. Report dated November 23, 2016 from the Deputy Corporate Officer

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-110-16 THAT the Council and Committee of the Whole 2017 meeting schedule be adopted. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

From the November 8, 2016 Committee of the Whole meeting:

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

C-111-16 THAT Electronic Agendas and Devices Policy No. 0100-044 be adopted. CARRIED

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

C-112-16 THAT the Town of View Royal Council endorse the eighteen recommendations as presented in aKd Resource’s report titled “Governance and Financial Review of the Island Corridor Foundation for the Association of Vancouver Island and Coastal Communities” dated September 2, 2016. CARRIED

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society’s Board of Directors meeting held October 20, 2016

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the minutes of the West Shore Parks and Recreation Society’s Board of Directors meeting held October 20, 2016 be received. CARRIED

b) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held November 22, 2016

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held November 22, 2016 be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-113-16 THAT the recommendation from the Parks, Recreation and Environment Advisory Committee regarding the use of Stretch Code when it becomes available to require passive house standards for all construction be referred to staff. CARRIED

Council discussed support for Westshore Parks and Recreation Society (WSPRS) to lead the skateboard park initiative and the potential need to form a WSPRS subcommittee. It was noted that clear direction from the WSPRS Board should be provided to WSPRS staff. As well, appropriate locations at the Juan de Fuca Recreation Centre site were briefly discussed.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the recommendation from the Parks, Recreation and Environment Advisory Committee regarding a new skateboard park in the West Shore be received. CARRIED

c) Minutes of the Community Development Advisory Committee meeting held November 22, 2016

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the minutes of the Community Development Advisory Committee meeting held November 22, 2016 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated November 17, 2016 from S. Brice, Chair, Victoria Regional Transit Commission, Re: Improving Transit Service by Improving Transit Travel Times

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT a letter of response to the S. Brice, Chair, Victoria Regional Transit Commission, November 17, 2016 letter re: improving transit service by improving transit travel times be sent to advise that the Town will continue to work with the Victoria Regional Transit Commission as has been done in the past. CARRIED

9.2 FOR INFORMATION

a) Letter received November 16, 2016 from G. Rodgers, 126 Hallowell Road, Re: Hallowell Road

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the email received November 16, 2016 from G. Rodgers, 126 Hallowell Road, Re: Hallowell Road be received for information. CARRIED

b) Letter dated October 31, 2016 from K. Murdoch, Board Chair, Greater Victoria Public Library, Re: 2017 Budget and Five Year Financial Plan - Provisional

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the letter dated October 31, 2016 from K. Murdoch, Board Chair, Greater Victoria Public Library, Re: 2017 Budget and Five Year Financial Plan – Provisional be received for information. CARRIED

10. BYLAWS

a) Financial Plan Bylaw No. 945, 2016, Amendment Bylaw No. 957, 2016

A Bylaw to Amend Financial Plan Bylaw No. 945, 2016

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Financial Plan Bylaw No. 945, 2016, Amendment Bylaw No. 957, 2016 be adopted. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

a) P. Devonshire, 242 Glenairlie Drive, questioned whether the Town offers compensation to residents who install solar panels.

Council noted that this incentive is not currently being offered by the Town of View Royal.

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

a) Commuter Train Service on the E&N Corridor between Victoria and Langford

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-114-16 THAT Council express an interest in further exploring the viability of commuter train service on the E&N Corridor between Victoria and Langford:

1. As a inter-municipal service; or
2. As a commuter train sub-commission service under the Victoria Regional Transit Commission; or
3. As a Capital Regional District commuter train local service with an independent Commuter Train Commission pursuant to the Local Government Act. CARRIED

16. TERMINATION

MOVED: Councillor Mattson SECONDED: Councillor Rast

THAT this meeting now terminate. Time: 7:53 p.m. CARRIED

SCHEDULE A

STANDING COMMITTEES OF COUNCIL

1) COMMITTEE OF THE WHOLE

Members: All members of Council

Chairs of Sub-committees:

• Mayor David Screech, Chair, Finance & Administration
• Councillor Heidi Rast, Chair, Protective Services & Community Services
• Councillor Aaron Weisgerber, Chair, Planning & Development
• Councillor John Rogers, Chair, Parks, Recreation & Environment
• Councillor Ron Mattson, Chair, Public Works & Transportation

SCHEDULE B

OTHER COMMITTEES, COMMISSIONS AND BOARDS

THAT the following be appointed as Directors, Representatives, Liaisons, Delegates and Alternates effective December 2016 to December 2017, except where the term is listed otherwise:

1) CAPITAL REGIONAL DISTRICT ARTS COMMITTEE

Representative: Councillor John Rogers

2) CAPITAL REGIONAL DISTRICT BOARD

(third year of three year term) Director: Mayor David Screech Alternate: Councillor John Rogers

3) CAPITAL REGIONAL DISTRICT CLIMATE ACTION STEERING COMMITTEE

Representative: Councillor Heidi Rast Alternate: Councillor John Rogers

4) CAPITAL REGIONAL DISTRICT HOSPITAL BOARD

(third year of three year term) Director: Mayor David Screech Alternate: Councillor John Rogers

5) CAPITAL REGIONAL DISTRICT HOUSING TRUST FUND COMMISSION

Representative: Councillor Ron Mattson

6) CAPITAL REGIONAL DISTRICT REGIONAL WATER SUPPLY COMMISSION

(third year of three year term) Representative: Councillor John Rogers Alternate: Councillor Ron Mattson

7) CAPITAL REGION EMERGENCY SERVICE TELECOMMUNICIATIONS INC. (CREST)

Director: Councillor Heidi Rast

8) COMMUNITY POLICING

Representative: Councillor Heidi Rast

9) ESQUIMALT HARBOUR ADVISORY COMMITTEE

Representative: Councillor Ron Mattson

10) FRIENDS OF COLE ISLAND SOCIETY

Representative: Councillor John Rogers

11) FUNDING PARTNERS’ COUNCIL

Representative: Mayor David Screech

12) GREATER VICTORIA PUBLIC LIBRARY

Representative: Councillor John Rogers

13) JOINT SCHOOL DISTRICT/MUNICIPAL COMMITTEE

Representative: Councillor Aaron Weisgerber

14) JUAN DE FUCA WATER DISTRIBUTION COMMISSION

(third year of three year term) Representative: Councillor John Rogers Alternate: Councillor Ron Mattson

15) MUNICIPAL INSURANCE ASSOCIATION

Delegate: Mayor David Screech Alternate: Councillor John Rogers Alternate: Councillor Heidi Rast

16) PARENTS’ ADVISORY COMMITTEE

Representative: Councillor Aaron Weisgerber

17) POLICE BUILDING LIAISON COMMITTEE

Representative: Councillor Heidi Rast

18) TE’MEXW TREATY ADVISORY COMMITTEE

Representative: Mayor David Screech Alternate: Councillor Heidi Rast

19) VICTORIA FAMILY COURT AND YOUTH JUSTICE COMMITTEE

Representative: Councillor Ron Mattson

20) VIEW ROYAL READING CENTRE

Representative: Mayor David Screech

21) WESTSHORE CHAMBER OF COMMERCE

Representative: Councillor Aaron Weisgerber

22) WESTSHORE PARKS AND RECREATION SOCIETY

Representative: Councillor Ron Mattson Representative: Jennifer Jakobsen Alternate: Councillor Heidi Rast

SCHEDULE C

MISCELLANEOUS APPOINTMENTS

1) ACTING MAYOR

2017

2018

2) SIGNING OFFICERS

Mayor David Screech or Councillor John Rogers or Councillor Heidi Rast

and

Corporate Officer or Deputy Corporate Officer

3) AUDITORS

Hayes Stewart Little & Co. Suite 1000 – 747 Fort Street Victoria, B.C. V8W 1G9

4) BANKERS

TD Canada Trust Branch 9955 309 Burnside Road West Victoria, BC

SCHEDULE D

TAG DAYS – 2016-2017

(Note: Tag Days are designated days for local clubs and organizations to fundraise within the municipality.)

• Big Brothers and Big Sisters
• Boy Scouts
• B.C. Amyotrophic Lateral Sclerosis Society
• B.C. Lions Society
• B.C. and Yukon Heart Foundation
• Canadian Cancer Society
• Canadian Diabetes Society
• Child Find B.C.
• Girl Guides
• West Shore Chamber of Commerce
• Kinsmen Club (Mothers’ March)
• Kiwanis Club
• Parents in Crisis
• Rotary Club
• Royal Canadian Legion (Poppy Drive)
• Salvation Army
• United Way
• Vancouver Island Multiple Sclerosis Society
• View Royal Firefighters’ Association

Any Cadet Group of the Armed Forces Any other Auxiliary to the Service Clubs herein stated

SCHEDULE E

ADVISORY COMMITTEES – 2017

THAT the following be appointed as Liaison and Alternates for the year 2017:

1) COMMUNITY DEVELOPMENT ADVISORY COMMITTEE

Liaison: Councillor Aaron Weisgerber Liaison: Councillor Heidi Rast Alternate: Mayor David Screech

2) PARKS, RECREATION & ENVIRONMENT ADVISORY COMMITTEE

Liaison: Councillor John Rogers Liaison: Councillor Ron Mattson Alternate: Mayor David Screech

Mayor David Screech

Inaugural Address,

View Royal, December 6, 2016

Given that this is the midpoint of our four year term I felt that I should say a few words under the mayors report. I will start just by listing some of the Town’s accomplishments since December of 2014. First and foremost I think is the completion of our new fire hall. This building has exceeded expectations in all ways and was brought in under budget due to the hard work of our staff that guided the process. We have seen the completion of Phase 1 of Eagle Creek village in north View Royal. This is a first class and much needed development in close proximity to the hospital. Hopefully Eagle Creek will act as a catalyst for more quality development in that precinct. We have seen the Town secure an agreement with BC Lotteries and Great Canadian Gaming that will result in a significant expansion of our casino and the addition of a theatre along with other amenities. I don't think it is possible to overstate the importance of this in relation to the Towns long term fiscal sustainability. The spin off benefits for all of our West Side communities will also be significant.

On a smaller scale we have seen the purchase of the Portage Linear park along with the installation of a kayak launch on Shoreline Drive and the creation of the shoreline trail. I know that Councillor Rogers is excited about the possibilities for a regional marine trail that exist with these additions. We have also seen the creation of the new playground in Portage Park which has been a great success. We have seen the Town go paperless for our agendas and tonight is actually our first ever meeting without a paper agenda. There are many other accomplishments throughout the organization but are too numerous to mention.

On the regional level we have made some significant progress. We have finally after many years adopted a sewage treatment plan and work is moving forward on that. This plan will result in a projected increase of $240 per household for View Royal residents but I feel that a better plan or better value was not possible. We have also seen the formation of the South Island prosperity project. This organization will work to support economic development right across our region. In the next 18 months we shall see the completion of the E & N rail trail right from Victoria to Langford. The parts of the trail that are already in use have been a wonderful amenity, both for our residents and commuters. On the regional front we have also seen a significant commitment to providing supportive and affordable housing throughout the CRD. There will be an investment of $60,000,000 in the near future and this should help to ease the homeless crisis that we are seeing in the region. The Town, its residents, and staff continue to be challenged by the effects of homelessness in View Royal and I am hopeful that with the Provincial and local government investments on the table that these challenges will lessen in 2017.

Council has an adopted strategic plan and we will continue to work on those objectives for the remainder of this term which is now 22 months. I would like to see us hold a mini strategic planning session in January just to reconfirm our goals and to identify any specific projects that members of Council would like to see accomplished before the end of term.

I would like to especially thank our CAO Kim Anema and the rest of our staff. None of this work happens without a good staff and Council working relationship and View Royal is fortunate to have a small but dedicated and knowledgeable staff. I am also grateful to my Council colleagues for how well we have worked together these last two years. One does not have to look far to see other Councils that are in terrible disarray and it is the community that truly suffers in that situation.

I am proud of our community and proud of the services and the quality of life that we deliver to our residents. I am often told by residents how wonderful the Town looks and what an excellent standard we maintain. As I drove here tonight and looked at all the Christmas lighting recently put up I could not help but agree.

So, thank-you to all, and to our residents for their support, as we continue to make View Royal simply the best place to call home.