TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held April 6, 2010 ................................................... Pg. 1-6 (adoption)

4. MAYOR’S REPORT a) 2010 AVICC Annual General Meeting and Convention

Mayor’s Recommendation: THAT a letter of thanks and appreciation be written to both the Association of Vancouver Island and Coastal Communities (AVICC) and the City of Powell River Council for hosting the 2010 AVICC annual general meeting and convention.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS a) Miscellaneous Appointments

1. Chief Administrative Officer/Clerk and Signing Officers Appointments

Staff Recommendation: THAT all previous appointments to the position of Chief Administrative Officer, Municipal Clerk, Deputy Treasurer and Deputy Collector be hereby rescinded;

AND THAT Sarah Jones be appointed as Chief Administrative Officer and Municipal Clerk;

AND FURTHER THAT all previous appointments to the positions of Signing Officers be hereby rescinded;

AND THAT Mayor Graham Hill or Councillor David Screech and the Clerk and Treasurer be appointed as Signing Officers.

b) West Shore Parks and Recreation – Annual General Meeting

1. Report dated April 15, 2010 from the Director of Corporate Administration............ Pg. 7-8

Staff Recommendation: THAT Council provide feedback to Councillor Screech concerning agenda items for the May 20, 2010 West Shore Parks and Recreation Annual General Meeting.

8.2 COMMITTEE REPORTS a) From the Committee of the Whole meeting held April 13, 2010

Recommendations:

• Award of Tender for the 2010-2015 Road and Drain Maintenance Contract

1. THAT the Committee recommends that Council approves the award for the Town’s 2010-2015 Road and Drain Maintenance Contract to Victoria Contracting and Municipal Maintenance Corporation (VCMMC) from May 1, 2010 to April 30, 2015 as follows:
   • Year 1 = $159,662
   • Year 2 = $156,911
   • Year 3 = $165,991
   • Year 4 = $164,470
   • Year 5 = $161,633 (all amounts exclusive of GST and HST)

AND FURTHER THAT the Committee recommends that Council approves Level of Service 1 for this Contract. (COW-16-10)

• Extension of the Boulevard Landscape Maintenance Contract

1. THAT the Committee recommends that Council approves the new Boulevard Landscape Maintenance Contract with Victoria Contracting and Municipal Maintenance Corporation (VCMMC), with the same performance standards as in the Contract set to expire April 30, 2010, from May 1, 2010 to April 30, 2015 in the amount of $407,016 annually, exclusive of GST and HST. (COW-17-10)

• Intersection of Watkiss Way/Burnside Road – Dedication of Parkland

1. THAT the Committee recommends to Council that Mayor Hill and Councillor Screech work with staff to obtain the parkland at the corner of Watkiss Way and Burnside Road.(COW-18-10)

• Parks, Recreation and Environment Advisory Committee’s 2010 Parks Priorities

1. THAT the Committee recommends to Council that the Parks, Recreation and Environment Advisory Committee’s 2010 parks priorities be considered at the upcoming Parks Master Plan workshop in June.(COW-19-10)

• Draft View Royal Parks Plan

1. THAT the Committee recommend to Council that the Draft View Royal Park Plan be forwarded to Parks, Recreation and Environment Advisory Committee for comment and then to Council for adoption;

AND THAT staff be directed to proceed with a hydrologic study of the site and a grading and drainage plan.(COW-20-10)

• Knockan Hill Park

1. THAT the Committee recommends to Council that Councillor Screech be authorized to initiate discussions with the District of Saanich in regard to an invasive species strategy for Knockan Hill Park.(COW-21-10)

• No Smoking Bylaw

1. THAT the Committee recommends to Council that consideration of a No Smoking Bylaw within 25m of a tot lot be forwarded to the Parks, Recreation and Environment Advisory Committee.(COW-22-10)

• Parks and Public Places Regulations Bylaw

1. THAT the Committee recommend to Council that staff prepare a report with recommendations regarding a Parks and Public Places Regulations Bylaw.(COW-23-10)

• Temporary Commercial Use Permit 2010/01 – Thetis Lake Park

1. THAT the Committee of the Whole recommends to Council that a Temporary Commercial Use Permit 2010/01 to allow mobile food concession services in Thetis Lake Park be considered for approval at the May 4th Council meeting subject to noticing as per the requirements of the Local Government Act;

AND FURTHER THAT the Permit include the following conditions:

• No vending of alcohol;

• Inspection of the mobile unit by the Town’s Fire Prevention Officer to ensure appropriate fire safety measures are in place; and

• No disposal of liquids on site (water, beverages, oils, etc.) unless an engineered grey water disposal system is approved by the Town of View Royal.

• That the permit be valid from its issuance until December 31, 2010. (COW-24-10)

• Development Variance Permit 2010/01 – 284 Helmcken Road (View Royal Square)

1. THAT the Committee of the Whole recommends to Council that Development Variance Permit 2010/01 for 284 Helmcken Road be considered for approval at the May 4, 2010 Council meeting subject to:

• Noticing of property owners and occupants as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009.

AND FURTHER THAT Development Variance Permit 2010/01 include:

• A variance to the off-street parking requirements specified by Land Use Bylaw, 1990, No. 35 from 140 stalls to 84 stalls based on the existing and proposed mix of uses to allow a café to open in unit 102. (COW-25-10)

• Environmental Development Permit 2010/04 – 192 Werra Road

1. THAT the Committee of the Whole recommends to Council that Development Permit 2010/04 for 192 Werra Road be considered for approval at the May 4, 2010 Council meeting subject to:

• Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;

AND FURTHER THAT Development Permit 2010/04 include:

• A variance to the maximum permitted side yard fence height for Lot 25 from 2.0m to 3.3m to permit the construction of a retaining wall roughly parallel to the north side lot line;

• A variance to the maximum permitted side yard fence height for Lot 26 from 2.0m to 2.9m to permit the construction of a retaining wall roughly parallel to the south side lot line; and

• Installation of sediment and erosion control fencing during construction.(COW-26-10)

• Environmental Development Permit – 335 Stewart Avenue

1. THAT the Committee of the Whole recommends to Council that Development Permit 2010/03 for 335 Stewart Avenue be considered for approval at the May 4, 2010 Council meeting subject to:

• Noticing of property owners and occupants of properties within 400m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;
• Provision of more detailed information with respect to stormwater management and the deposit of fill and construction of retaining structures along the north property boundary; and

AND FURTHER THAT Development Permit 2010/03 include:

• A variance to maximum permitted floor area specified in Land Use Bylaw, 1990, No. 35 from 372 m² to 695 m².

• A requirement to remove as much invasive species from the site as possible respecting topographic constraints and under the supervision of a professional biologist.

• A requirement to have a certified arborist develop a tree protection plan and to monitor its implementation.

• A requirement to have a professional biologist develop, supervise and monitor the implementation of sedimentation and erosion control program.(COW-27-10)

• Temporary Commercial Use Permit 2010/02 – 21 Helmcken Road – Camden Green Sales Trailer

1. THAT the Committee of the Whole recommend to Council that Temporary Commercial Use permit 2010/02 which will allow the operation of a sales trailer at 21 Helmcken Road be considered for approval at the May 4, 2010 Council meeting subject to noticing as per the requirements of the Local Government Act.

AND FURTHER THAT the permit be valid until December 31, 2010. (COW-28-10)

• Development Permit Application 2009/07 for the Properties at 10 & 12 Helmcken Road and 15 & 25 Conard Street (Camden Green)

1. THAT the Committee of the Whole recommend to Council that Development Permit 2009/07 for 10 and 12 Helmcken Road and 15 and 25 Conard Street be considered for approval at the May 4, 2010 Council meeting subject to:

• Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;
• Submittal of a revised Landscape Plan addressing the issues identified in the April 13, 2010 Committee of the Whole staff report from the Senior Planner with respect to increasing the amount of landscaping plantings around the entire building and providing covered bicycle parking for guests.

AND FURTHER THAT Development Permit 2009/07 include:

• A variance to the maximum permitted height from 10.75m to 12.5m to accommodate the use of the attic for storage;
• A variance to the maximum permitted lot coverage from 50% to 51%;
• A variance to the front yard setback from 6.0m to 4.75m for the proposed balconies;
• A variance to the side flanking (south) yard setback from 6.0m to 4.8m for the principle building face and to 3.5m for the stairwell;
• A variance to the side yard (east) setback from 6.0m to 5.25m for the principle building face and to 1.6m for the stairs;
• A variance to the side flanking (west) yard setback from 6.0m to 4.75m for the proposed balconies;
• A variance to the required number of parking stalls from 77 to 73;
• A variance to the permitted width of the regular sized parking stalls in the underground parking garage from 2.75m to 2.65m where columns are located;
• A variance to the permitted width of the small sized parking stalls in the underground parking garage from 2.4m to 2.3m where columns are located;
• A variance to the permitted front yard fence height to 1.2m as measured to the top of the retaining wall;
• A variance to the permitted front yard fence height for the between unit privacy screening to 1.8m;
• A variance to the maximum permitted flanking side yard fence height to permit 1.8m privacy screening between the units; and
• A variance to the permitted side yard fence height to 1.8m as measured to the top of the retaining wall.(COW-29-10)

8.3 OTHER REPORTS a) Minutes of the Special Meeting of the Capital Regional District Board held on March 31, 2010 ............................................................................ Pg. 9-12 b) Minutes of the Special Meeting of the Capital Regional Hospital District Board held on March 31, 2010.......................................................................Pg. 13

9. CORRESPONDENCE

9.1 FOR ACTION

1. Letter dated March 30, 2010 from P. Gerrard, Chair, GVPL Board, Re: Library Provisional 2010 Operating Budget ......................................................... Pg. 14-28
2. Letter dated April 9, 2010 from C. Reid, CGA, Manager of Finance, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society 2010 Budget..................................................................................................... Pg.29-114
3. Email dated April 13, 2010 from I. Walker, Re: Fireworks Bylaw ................Pg. 115
4. Letter received April 13, 2010 from D. Jackman, Chair and B. Wishart, Vice Chair, View Royal Community Library, Re: View Royal Community Library Pg. 116

9.2 FOR INFORMATION

1. Email received April 8, 2010 from E. Woodworth, Writer/Head Librarian, BC Ministry of Health, Re: Sewage Project for Greater Victoria................ Pg. 117-118

2. BYLAWS

1. Financial Plan 2010 – 2014, Bylaw No. 766 and Tax Rates 2010 Bylaw No. 768, 2010

1. Report dated April 15, 2010 from the Director of Finance ................... Pg. 119-126

Staff Recommendation: THAT Council give first, second and third readings to Financial Plan 2010-2014, Bylaw No. 766, 2010 and to Tax Rates Bylaw No. 768, 2010.

a) Financial Plan Bylaw No. 766, 2010 A Bylaw to Authorize the Financial Plan for the Years 2010-2014 (first, second and third reading)

2. Local Area Service – 2420 Chilco Road

1. Report dated April 15, 2010 from the Senior Planner.......................... Pg. 127-135

Staff Recommendation: THAT Council give first, second and third reading to the Plateau – Edwards Park Local Area Service Establishment Bylaw, No.724, 2008, Amendment Bylaw No. 767, 2010.

a) Plateau – Edwards Park Local Area Service Establishment Bylaw No. 724, 2008, Amendment Bylaw No. 767, 2010 A Bylaw to Amend Plateau – Edwards Park Local Area Service Establishment Bylaw No. 724, 2008 (first, second and third reading)

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION THAT there is need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) and (e) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, May 4, 2010 at 7:00 p.m.