TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

COUNCIL MEETING

TUESDAY, NOVEMBER 16, 2010 @ 7:00 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held November 2, 2010 ................................................... Pg. 1- 7 (adoption)

4. MAYOR’S REPORT a) Presentation of donation to the Mary Lake Conservancy, Bob McMinn accepting on behalf of

5. PETITIONS & DELEGATIONS a) D. Metcalf, 87 Kingham Place, Re: Closure of Crane Road ........................................ Pg. 8-14

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit – 55 Kingham Place

1. Report dated November 9, 2010 from the Senior Planner .......................... Pg. 15-18

Staff Recommendation: THAT Council approve Development Permit 2010/07 for 55 Kingham Place, which will amend Development Permit 06/08, as per the plans attached to the report from the Senior Planner.

AND THAT Development Permit 2010/07 include:

• a variance to the required front yard setback from 7.5m to 4.65m;
• requirement to install sediment and erosion control fencing during construction.

b) Development Permit – 485 Island Highway (Water’s Edge)

1. Report dated November 10, 2010 from the Senior Planner ........................ Pg. 19-36

Staff Recommendation: THAT Council approve Development Permit 2010/22 for 485 Island Highway as per the plans attached to the report from the Senior Planner.

c) Request for Proposals – External Auditors for the Years 2010 to 2012

1. Report dated November 12, 2010 from the Director of Finance ................. Pg. 37-38

Staff Recommendation: THAT Council appoint KPMG LLP as the external auditors for the Town of View Royal for the fiscal years 2010, 2011 and 2012;

AND THAT there be an option to extend for two additional periods of one year each, to a maximum total term of five years;

AND FURTHER THAT the option to extend the term of the contract is by mutual agreement between the two parties.

d) Year to Date Variance – to September 30, 2010 with December 31 Estimates

1. Report dated November 9, 2010 from the Director of Finance ................... Pg. 39-43

Staff Recommendation: THAT Council receive this report for information.

e) Financial Plan Amendment for the Years 2010 to 2014

1. Report dated November 9, 2010 from the Director of Finance ................... Pg. 44-48

Staff Recommendation: THAT Council direct staff to bring forward Bylaw No. 768, 2010, being a bylaw to amend Budget Bylaw No. 766, 2010 for the years 2010 to 2014, for first, second and third readings at the December 7, 2010 Council meeting.

f) Greater Victoria Public Library 2011 Operating Budget and Five Year Financial Plan (2011-2015) - Provisional

1. Report dated November 12, 2010 from the Director of Finance ................. Pg. 49-50

Staff Recommendation: THAT Council receive this report for information.

a) Letter dated October 31, 2010 from P. Gerrard, Chair, GVPL Board, Re: 2011 Operating Budget and Five Year Financial Plan (2011-2015)- Provisional ................................................................................................. Pg. 51-61

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held November 9, 2010

Recommendations:

• Victoria Regional Transit Future Plan

1. THAT the Committee recommends to Council that a letter be provided to BC Transit, endorsing the Victoria Regional Transit Future Network vision and goals. (COW-65-10)
2. THAT the Committee recommends to Council that the Town of View Royal Council convey its support for rail-based transit as its preferred technology or modal choice.(COW-66-10)

• Monthly RCMP Report for the month of October 2010

1. THAT the Committee recommend to Council that as part of the 2011 budget discussion process that 10% of the monies collected from the Criminal Records Check funds be returned to the Community Police Advisory Council.(COW-67-10)

• Sustainability Checklist

1. THAT the Committee recommend that Council endorse the use of the Sustainability Checklist for Official Community Plan amendment, Rezoning and Form & Character Development Permit Applications;

   AND THAT the Committee recommend to Council that staff be directed to use the draft Sustainability Checklist recommended by the Planning and Development Advisory Committee as a basis for completing a Sustainability Checklist that includes links to Official Community Plan policy and educational resources.

   AND FURTHER THAT the Committee recommend to Council that staff bring back a status report in eight months regarding the sustainability checklist. (COW-68-10)

• Rezoning/OCP Amendment 1342 and 1352 Trans Canada Highway

1. THAT the Committee recommends to Council that Rezoning/OCP Amendment for 1342 and 1352 Trans Canada Highway be referred to the Planning and Development and Transportation Advisory Committees;

   AND THAT the Committee recommends to Council that staff seek a formal valuation of the Town’s laneway. (COW-69-10)

• Environmental Development Permit No. 2010/21 – 265 View Royal Avenue

1. THAT the Committee recommend that Council consider approval of Development Permit No. 2010/21 at a future Council meeting as per the plans attached to the report from the Senior Planner at the November 9, 2010 Committee of the Whole meeting subject to noticing as per the requirements of Bylaw No. 730 and the following;

   • The applicant submitting to staff modified plans for the beachside deck that would reduce its size approximately 2/3 to be more in keeping with the profile of the existing slope and the nature of the patio that pre-dated the deck.

   AND THAT Development Permit No. 2010/21 include the following variances:

   • variance to permit the construction of an accessory garage in the front yard;
   • variance to the 15m setback from the natural boundary of the sea to permit the construction of stairs to the beach; and
   • variance to the 15m setback from the natural boundary of the sea to permit a modified version of the beachside deck; and
   • variance to the limitation on the height of fence in the side yard from 2.0m to 2.7m to permit on the south-west property line the fence built on top of the retaining wall to remain.

   AND FURTHER THAT Development Permit No. 2010/21 include the following conditions:

   • the requirement to install a nesting box for the Purple Martin;
   • the installation of California style drains for the garage and connection of those drains to drain catchment system; and
   • the monitoring of the project by a qualified professional biologist.

   AND FURTHER THAT the Committee recommend to Council that staff be directed to bring forward a report to Council with respect to putting a Section 57 notice on title should the applicant not modify the beachside deck according to the approved Development Permit plans within 3 months from the date of issuance.(COW-70-10)

• Capital Project Update

1. THAT the Committee recommends to Council that staff be directed to make application for Fuel Tax Grant for the continuation of improvements to the Island Highway.(COW-71-10)

• Craigflower Bridge Repair and Expansion Project

1. THAT the Committee recommends that Council approves the awards of the recent Request for Proposal for consulting services for the Craigflower Bridge repair and Expansion Project to Stantec Consulting Ltd., in the amount of $103,208.88 plus HST, of which the Corporation of the District of Saanich will fund $65,722.73 plus HST and the Town of View Royal will fund $37,486.15 plus HST. (COW-72-10)

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

1. Letter dated November 4, 2010 from J. Warren, 111 Quincy Street, Re: Speed Humps on Quincy Street ......................................................................................... Pg. 62

9.2 FOR INFORMATION

1. Letter dated November 9, 2010 from D. Metcalf, 87 Kingham Place, Re: Opposition to the Removal of Road Dedication on Crane Place ............................ Pg. 63
2. Letter dated November 8, 2010 from J. & J. James, 512 Prince Robert Drive, Re: Heddle Avenue Closure and Highway Dedication Bylaw No. 775, 2010 and Land Acquisition for Fire Hall Bylaw 782, 2010 ............................................................... Pg. 64 a) Letter dated November 10, 2010 from the Director of Corporate Administration, Re: Heddle Avenue – Road Closure and Removal of Highway Dedication Bylaw No. 775, 2010 and Land Acquisition for Future Fire Rescue Building – Loan Authorization Bylaw No. 782, 2010............................ Pg. 65-69
3. Letter dated November 1, 2010 from D. Fleischer, c/o 101 Kingham Place, Re: Crane Place ............................................................................................................ Pg. 70
4. Letter dated November 2, 2010 from G. Young, Board Chair, Re: Plastic Shopping Bags – Model Bylaw .......................................................................... Pg. 71-76
5. Letter dated November 1, 2010 from M. Polak, Minister, Ministry of Children and Family Development and Minister Responsible for Child Care, Re: Adoption Awareness ......................................................................................................... Pg. 77-83

10. BYLAWS

1. Road Closure and Removal of Highway Dedication – Crane Place, Bylaw No. 777, 2010 .......................................................................................................................... Pg. 84-85 A Bylaw to Close to Traffic and Remove the Dedication for Road on Crane Place (adoption)

2. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 787, 2010 ........................... Pg. 86-88 A Bylaw to Amend the Land Use Bylaw with Respect to the Rezoning of 254 Island Highway (third reading and adoption)

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) and (e) and Section 90 (2)(b) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, December 7, 2010 at 7:00 p.m.