TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

TOWN OF VIEW ROYAL

COUNCIL MEETING

TUESDAY, JULY 20, 2010 @ 7:00 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held July 6, 2010 .............................................................. Pg. 1-9 (adoption)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS a) L. Sifton, Park Planner, CRD, Re: Update on E&N Rail Trail Project...................Pg. 10 b) L. Buchanan, Chair, BC Coalition for Action on Alcohol Reform, Re: Support of the Town for the Recommendations of the Coalition............................................ Pg. 11-21

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit No. 2010/14 – 83 Kingham Place

1. Report dated July 15, 2010 from the Senior Planner.................................. Pg. 22-33

Staff Recommendation: THAT Council authorize the issuance of Development Permit No. 2010/14 to permit the construction of a concrete patio with arbour and the landscaping of 83 Kingham Place as per the plans attached to the July 20, 2010 staff report from the Senior Planner;

AND THAT the Development Permit No. 2010/14 include:

• a variance to the minimum setback from the natural boundary of Portage Inlet from 15m to 13.2m to permit the construction of an arbour covering the patio; and
• the requirement to design and install an infiltration system for cleaning rainwater run-off with the design approved by the Director of Engineering.

2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

b) Environmental Development Permit No. 2010/16 – 2751 Shoreline Drive

1. Report dated July 15, 2010 from the Senior Planner.................................. Pg. 34-48

Staff Recommendation: THAT Council authorize the issuance of Development Permit No. 2010/17 to permit the construction of a new home at 2751 Shoreline Drive as per the plans attached to the July 20, 2010 staff report from the Senior Planner.

c) Temporary Commercial Use Permit – 14 Helmcken Road – Camden Green Sales Trailer

1. Report dated July 15, 2010 from the Senior Planner.................................. Pg. 49-68

Staff Recommendation: THAT Council approve Temporary Commercial Use Permit 2010/04, which will allow the operation of a sales trailer at 14 Helmcken Road and on the boulevard fronting 14 Helmcken Road at the July 20, 2010 Council meeting subject to noticing as per the requirements of the Local Government Act;

AND THAT the permit include the following conditions:

• the permit be valid until December 31, 2010;
• that the boulevard be replanted with sod and Leylandii cyprees, with the timing of sod planting and inspection of plants to the approval of the Director of Engineering and the applicant post security for the landscaping works prior to the sales trailer being sited at 14 Helmcken Road;
• that the applicant contribute $2,800 to the Town’s hand watering budget and that the landscape installation security be returned immediately following acceptance of the landscaping installation;
• that a Boulevard Use Contract be developed, with the applicant incurring any required legal fees, and the applicant naming the Town as an additional insured on their insurance policy, prior to the sales trailer being located on the boulevard.

AND FURTHER THAT the Temporary Commercial Use Permit 2010/02 be amended to permit the parking of construction vehicles during working hours at 21 Helmcken Road.

2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

d) Temporary Sign Permit – 21 Helmcken Road and Camden Green

1. Report dated July 15, 2010 from the Senior Planner.................................. Pg. 59-61

Staff Recommendation: THAT Council approve the amendment of a Temporary Sign Permit 2010/01; AND THAT the permit be valid until December 31, 2010.

e) Environmental Development Permit No. 2010/13 – 265 View Royal Avenue

1. Report to follow as a late item from the Senior Planner

f) View Royal Park Plan

1. Report dated July 9, 2010 from the Director of Development Services.... Pg. 62-122

Staff Recommendation: THAT Council adopt the View Royal Park Master Plan dated July 2010.

g) Award of Tender for Helmcken Road Median North Landscaping

1. Report dated July 7, 2010 from the Superintendent of Engineering....... Pg. 123-127

Staff Recommendation: THAT Council approves an amendment to the 2010 capital budget to increase the Helmcken Green Median – North of Highway 1 budget from $108,121 to $132,341, with the additional funding of $24,220 to come from Casino funds as the original project budget is sourced from Casino funds;

AND FURTHER THAT Council approves the award of the Helmcken Road Median North Landscaping Tender to Clyde Snobelen Landscaping Ltd. in the amount of $103,068.22 (excludes applicable taxes).

h) 2010 Annual Report

1. 2010 Annual Report................................................................................. Pg. 128-194 (for final review and approval)

i) 2010-2015 Road and Drain Maintenance Contract – Amendment to Minutes

1. Report dated July 15, 2010 from the Assistant Clerk.............................. Pg. 195-196

Staff Recommendation: THAT the minutes from the April 20, 2010 Council meeting be amended to reflect the contract term of June 1, 2010 to May 31, 2015 and not May 1, 2010 to April 30, 2015 for the 2010-2015 Road and Drain Maintenance Contract.

j) Miscellaneous Appointments

1. Municipal Clerk and Deputy Municipal Clerk Appointments

Staff Recommendation: THAT the previous appointment to the positions of Municipal Clerk and Deputy Municipal Clerk be hereby rescinded; AND THAT Sarah Jones be appointed as Municipal Clerk and Kim Anema as Deputy Municipal Clerk.

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held July 13, 2010

Recommendations:

• Fire Department Request for Funding

  1. THAT the Committee recommends to Council that Council approve the Fire Department request for funding in the amount of $35,000 (M-F) for additional staffing during the Island Highway Improvement Project form the Casino funds.(COW-42-10)

• Sewer User Fees

  1. THAT the Committee recommends to Council that staff bring forward a bylaw to amend Schedule “D” of the Sanitary Sewer Rates and Regulation Bylaw No. 397, 2000;

AND THAT it be recommended to Council that the annual consumption sewer user charge for any premises be calculated by multiplying the per cubic meter water usage, provided by CRD Water Services, for the period of November 2009 to April 2010;

AND FURTHER THAT the Committee recommend to Council to provide notice to all strata developments with one water meter that starting with the 2011 sewer user charge, the strata will be invoiced for annual sewer charges not the individual units within the strata.(COW-43-10)

2. THAT the Committee recommends to Council that staff provide reports regarding land use and sewer user fees for properties with a Tourist Commercial designation.(COW-44-10)

• Environmental Development Permit No. 2010/13 – 265 View Royal Avenue
  1. THAT the Committee recommends that Council authorize the issuance of Development Permit No. 2010/13 to permit the demolition of two buildings on site, the siting of a new principle dwelling, the removal of one mature Douglas-Fir tree under the supervision of the project arborist with stump to be left in the line of excavation limited to a line perpendicular to the south-east edge of tree #3 and as required to remove the existing sewage pump;

AND THAT Development Permit No. 2010/13 include the requirement to deposit a $25,000 security bond to ensure the development of a proper drainage plan and landscaping plan of the slope below the principle dwelling on the ocean, both subject to Development Permit approval;

AND FURTHER THAT the applicant register a no-occupancy covenant on the property until such time as the drainage plan is approved by the Development Permit.(COW-45-10)

• Environmental Development Permit No. 2010/14 – 83 Kingham Place
  1. THAT the Committee recommends that Council authorize the issuance of Development Permit No. 2010/14 to permit the construction of a concrete patio with arbour and the landscaping for 83 Kingham Place as per the plans attached to the July 13, 2010 staff report from the Senior Planner;

AND THAT the Development Permit No. 2010/14 include:

• a variance to the minimum setback from the natural boundary of the Portage Inlet from 15m to 13.2m to permit the construction of an arbour covering the patio; and
• the requirement to design and install an infiltration system for cleaning rainwater run-off with the design approved by the Director of Engineering.(COW-46-10)

• Hart Road Lime Kiln
  1. THAT the Committee recommends to Council that a Heritage Designation Bylaw to designate the Hart Road Lime Kiln be brought forward for consideration;

AND THAT the Committee recommend to Council that a Land Use Bylaw Amendment be brought forward for consideration to amend the zoning of the site from R1-C (One Family Residential Medium Lot) to P-3 (Park and Recreation) Zone with a group of other similar Land Use Bylaw Amendments.(COW-47-10)

2. THAT the Committee recommend to Council that the Conservation Plan for the Lime Kiln being considered as part of the 2011 Budget be tabled to the July 20, 2010 Council meeting.(COW-48-10)

• Amendments to Land Use Bylaw, 1990, No. 35 – Home Occupation Regulations

  1. THAT the Committee recommend to Council that staff be directed to proceed with the proposed consultation strategy and bring back a report to the Committee in the Fall including recommendations on amendments to the Home Occupation uses in the Land Use Bylaw.(COW-49-10)

• Statutory Right-of-Way Required – 1767 Island Highway (Juan de Fuca Recreation Centre Site)

  1. THAT the Committee recommend that Council approve the registration of a statutory right-of-way on the title of 1767 Island Highway (the Juan de Fuca Recreation Centre site) to accommodate the installation of a “Welcome to View Royal” sign;

AND THAT the Committee recommends that Council authorize the Mayor and Clerk to execute the required documentation to affect this registration.(COW-50-10)

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

1. Letter dated July 9, 2010 from B. Warner, CGA, Director of Finance, City of Victoria, Re: Donation – 2010 Canada Day Celebrations .................................... Pg. 197

2. Letter dated July 5, 2010 from E. Sziics, Manager of Accessibility Programs and K. Lai, Project Coordinator of Accessibility Programs, SPARC BC, Re: Access Awareness ............................................................................................................ Pg. 198

3. Letter dated July 2, 2010 from B. Campbell, Fort Rodd Hill and Fisgard Lighthouse National Historic Sites of Canada, Re: Support of Canada Day Festivities .............................................................................................................. Pg. 199

4. Letter dated June 28, 2010 from D. Lemelin, National President, CUPW-STTP, Re: The Canadian Postal Service Charter and the Future ............................ Pg. 200-207

5. Letter dated June 20, 2010 from A. Taylor, Executive Director, Habitat Acquisition Trust, Re: Sharp-tailed Snake and Millstream Watershed Good Neighbours Projects.............................................................................................................. Pg. 208

6. Email dated March 25, 2010 from R. Mattson, Re: Anglican Church on Stewart/Pallisier .................................................................................................... Pg. 209

7. BYLAWS

1. Municipal Ticket Information Bylaw, No. 643, 2007, Amendment Bylaw No. 776, 2010 .......................................................................................................... Pg. 210-213 A Bylaw to Amend Municipal Ticket Information Bylaw, No. 643, 2007 (adoption)

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

16. TERMINATION

Next Regular Council Meeting: Tuesday, September 7, 2010 at 7:00 p.m.