TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

TUESDAY, DECEMBER 7, 2010 AT 7:00 p.m.

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

   1. Minutes of the Special Council meeting held November 12, 2010 (motion to adopt)
   2. Minutes of the Council meeting held November 16, 2010 (motion to adopt)

4. MAYOR’S REPORT a) Mayor’s Address b) Appointment of Committee of the Whole for 2011 Mayor Hill to announce the appointment of the Committee of the Whole Chairs for 2011 as outlined in Schedule A. c) Appointment of Representatives to other Committees, Commissions and Boards - 2011 Schedule B (motion to endorse) d) Miscellaneous Appointments Schedule C - Items 1 through 5 (motion to endorse) e) Approval of Tag Days Schedule D (motion to endorse) f) Appointment of Liaison and Alternates to Advisory Committees - 2011 Mayor Hill to announce the appointed liaison and alternates to advisory committees, as outlined in Schedule E – Items 1 through 3. g) Setting Dates and Times for Regular Council Meetings and Committee of the Whole Meetings for 2011 (motion to endorse) 1. Report dated December 2, 2010 from the Assistant Clerk/Confidential Secretary

Staff Recommendation: THAT Council adopt the Council & Committee of the Whole 2011 Meeting Schedule.

5. PETITIONS & DELEGATIONS a) M. Misek-Evans, Senior Manager, Regional Planning, Capital Regional District, Re: Nine Policy Briefs for the New Regional Sustainability Strategy b) B. Denluck, 551 Prince Robert Drive, Re: Fire Hall Relocation/Heddle Road Closure c) S. Baird, 542 Prince Robert Drive, Re: Fire Hall Land Acquisition – Alternative Approval Process

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

   8.1 STAFF REPORTS

   a) Environmental Development Permit – 265 View Royal Avenue 1. Report dated November 30, 2010 from the Senior Planner

Staff Recommendation: THAT Council approve the issuance of Development Permit 2010/21 as per the plans attached to the report from the Senior Planner subject to: * The applicant providing financial security equivalent to 120% of the costs of the proposed landscaping.

AND THAT Development Permit 2010/21 include the following variances to Land Use Bylaw, 1990, No. 35: * Variance to permit the construction of an accessory garage in the front yard; * Variance to the 15m setback from the natural boundary of the sea to permit the construction of stairs to the beach and a short section of raised walkway; and * Variance to the limitation on the height of fence in the side yard from 2.0m to 2.7m to permit the fence built on top of the retaining wall on the south-east property line to remain.

AND FURTHER THAT Development Permit 2010/21 include the following conditions: * The requirement to install a nesting box for the Purple Martin; * The installation of California style drains for the garage and connection of those drains to drain catchment system; * The monitoring of the project by a qualified professional biologist; and * Unless previously provided, the provision of 120% of the cost of proposed landscaping prior to building permit issuance.

AND FURTHER THAT Council authorize the release of the $25,000 security provided in association with Development Permit 2010/13.

AND FURTHER THAT Council approval of the issuance of Development Permit 2010/21 will expire on June 7, 2011 if the required landscaping security has not been provided.

2. Comments from the Applicant 3. Comments from the Public 4. Correspondence a) Email dated November 25, 2010 B. Bowes, 263 View Royal Avenue, Re: Environmental Development Permit – 265 View Royal Avenue b) Email dated November 23, 2010 from J. Anderson, Representative, 265 View Royal Avenue, Re: Environmental Development Permit – 265 View Royal Avenue

b) Future Use of the Anglican Church Properties 1. Report dated November 30, 2010 from the Senior Planner

Staff Recommendation: THAT Council direct staff to prepare a bylaw to amend the Land Use Bylaw, 1990, No. 35 to rezone the All Saints and St. Columba church sites to a new zone that does not include the Permitted Uses of “Ambulance headquarters”, Public storage and works yard”, “Public transportation centre”, “Public Utility” and “Regional Hospital Laundry Facility.”

AND THAT Council direct staff to invite representatives from the Anglican Diocese to engage in a formal dialogue with respect to the possible rezoning, heritage designation and future use of the All Saints and St. Columba church sites.

c) Sewer Bill Adjustments due to Water Leaks Policy 1. Report dated November 24, 2010 from the Director of Finance

Staff Recommendation: THAT Council adopts Sewer Bill Adjustments due to Water Leaks Policy No. 200.33;

AND THAT Policy No. 200.33 be applied to the 2010 Sewer User Fees.

d) Casino Year to Date Revenue and Expenditures 1. Report dated December 1, 2010 from the Director of Finance

Staff Recommendation: THAT the report dated December 1, 2010 from the Director of Finance titled Casino Year to Date Revenue and Expenditures be received and filed for information.

e) Blasting and Rock Removal for Replacement Fire Hall Parking 1. Report dated December 2, 2010 from the Director of Engineering

Staff Recommendation: THAT Council approve the expenditure of $47,000 from Capital Works – Property Acquisition Reserve to create additional on-site parking at the Fire Hall.

f) Award of Tender for Chancellor Avenue Improvements 1. Report dated December 2, 2010 from the Superintendent of Engineering

Staff Recommendation: THAT Council approves that the 2010 remainder of the allocated budget for this project, $130,885, be carried forward to the 2011 budget along with an additional funding increase of $118,785, for a total 2011 budget for this project of $249,670, to be sourced from funds as determined by the Director of Finance;

AND THAT Council approves the award of the Chancellor Avenue Improvements Tender to G&E Contracting Ltd. in the amount of $229,600.00 (excluding HST).

8.2 COMMITTEE REPORTS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held October 14, 2010
b) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held November 18, 2010

9. CORRESPONDENCE

   9.1 FOR ACTION

   1. Letter dated November 29, 2010 from J. Stainforth, J. Pope, A. Dillon and F. Stepchuk, Victoria Secular Humanist Association, Re: Questioning Permissive Tax Exemptions for Places of Worship

9.2 FOR INFORMATION

1. Letter dated November 30, 2010 from B. Steele, President, Gas Tax/Public Transit Management Services Secretariat, Re: Gas Tax Agreement Community Works Fund Payment
2. Letter dated November 26, 2010 from B. Stewart, Minister, Ministry of Agriculture and Lands, Re: Importation of Bees to Vancouver Island
3. Letter dated November 23, 2010 from B. Carter, Chief Executive Officer, Greater Victoria Chamber of Commerce, Re: National Urban Agenda
4. Letter dated November 21, 2010 from J. & J. James, 512 Prince Robert Drive, Re: BC Hydro Right-of-Way – 470R
    a) Letter dated November 26, 2010 from S. Jones, Director of Corporate Administration, Re: Letter dated November 21, 2010
5. Letter dated November 20, 2010 from Harbour’s End Strata Council, Water’s Edge Strata Council and King’s Row Strata Council, Re: Fence Along the Path from Dukrill Road to Parson’s Bridge
6. Letter received November 19, 2010 from B. Washbern, Design Manager, Victoria, BC Hydro, Re: Planning for Festive or Decorative Lighting in View Royal
7. Letter dated November 15, 2010 from G. Moore, Mayor, City of Port Coquitlam, Re: White Paper on Limitation Act Reform
    a) Letter dated November 16, 2010 from G. Moore, Mayor, City of Port Coquitlam, Re: RCMP Police Costs and Accountability

10. BYLAWS
    1. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 779, 2010 A Bylaw to Amend the Land Use Bylaw with Respect to the Community Institutional. P-1 Zone (adoption)

2. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 787, 2010 A Bylaw to Amend the Land Use Bylaw With Respect to the Rezoning of 254 Island Highway (rescind third reading and adoption)

a) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 787, 2010 A Bylaw to Amend the Land Use Bylaw With Respect to the Rezoning of 254 Island Highway (third reading and adoption)

3. Building Bylaw No. 786, 2010 1. Report dated November 16, 2010 from the Building Official

Staff Recommendation: THAT Council give first, second and third readings to Town of View Royal Building Bylaw No. 786, 2010.

a) Town of View Royal Building Bylaw, No. 786, 2010 A Bylaw for the Administration of the Building Code (first, second and third readings)

4. Financial Plan Amendment Bylaw No. 788, 2010 1. Report dated November 30, 2010 from the Director of Finance

Staff Recommendation: THAT Council give first, second and third readings to Financial Plan Amendment Bylaw No. 788, 2010.

a) Financial Plan Amendment Bylaw No. 788, 2010 A Bylaw to Amend Financial Plan Bylaw No. 766, 2010 for the Years 2010-2014 (first, second and third readings)

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(d), (g) and (i) and Section 90 (2)(b) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, January 4, 2011 at 7:00 pm