MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 16, 2019
Official minutes from the previous council meeting detailing approvals, delegations, and staff reports discussed.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, APRIL 16, 2019
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Rogers
REGRETS:
- Councillor Mattson
PRESENT ALSO:
- S. Jones, Deputy CAO/Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- D. Christenson, Director of Finance
- L. Chase, Director of Development Services
- E. Bolster, Deputy Corporate Officer
- 6 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the agenda be amended to include item 9.2(h);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held April 2, 2019
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the minutes of the Council meeting held April 2, 2019 be adopted as presented. CARRIED
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS
a) D. Seaton, Rotary Club of West Shore, Re: Sarah Beckett Memorial Playground
Ms. Seaton discussed the Sarah Beckett Memorial Playground project that the Rotary Club of West Shore and the City Langford are constructing at the District of Langford’s City Centre Park. She noted the playground is an opportunity to bring West Shore communities together and keep Sarah Beckett’s memory alive.
The Rotary Club of West Shore is currently working towards raising $250,000 for the playground equipment through online donations, funding requests from municipalities, sale of bricks and grant funding.
The Mayor noted that the Town of View Royal has provided at $5,000 grant-in-aid toward the construction of the Sarah Beckett Memorial Playground.
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Environmental Development Permit with Variance No. 2019/05 – 37 Stoneridge Drive
- Report dated April 10, 2019 from the Community Planner Council and staff discussed riparian area regulations.
- Comments from the Applicant
- Comments from the Public
- Correspondence
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
C-55-19 THAT Environmental Development Permit No. 2019/05 dated April 10, 2019 for 37 Stoneridge Drive be approved;
AND THAT Environmental Development Permit No. 2019/05 contain the following variance:
- Variance from the 30m setback to 8m from the natural boundary of any lake, pond, marsh or stream, subject to the Provincial Riparian Area Regulations.
AND THAT Environmental Development Permit No. 2019/05 have the following conditions:
- Planting of native plants only;
- Removal of non-native plants (blackberry) in the area;
- Implementation of erosion and sediment control measures during construction;
- Environmental monitoring coordinated with the QEP (biologist);
as per Sections 4 and 5 of the August 24, 2018 Riparian Area Assessment Report by L. Malmkvist of Swell Environmental Consulting. CARRIED
b) Advisory Committees
- Report dated April 8, 2019 from the Corporate Officer and Deputy Corporate Officer
Council noted that committee members are interested in staying involved in advisory committees and like the current committee structure as this provides a good opportunity for community engagement.
MOVED BY: Councillor Lemon
SECONDED BY: Councillor Rogers
C-56-19 THAT the current advisory committee structure be retained;
AND THAT the current Advisory Committee Procedures be amended to remove the July meeting from the meeting schedule;
AND FURTHER THAT ad hoc committees be formed as required. CARRIED
c) Temporary Delegation for Consideration of “Temporary Change to a Liquor Licence” Application
- Report dated April 10, 2019 from the Director of Development Services and Director of Corporate Administration
MOVED BY: Councillor Kowalewich
SECONDED BY: Councillor Rogers
C-57-19 THAT consideration of Great Canadian Gaming Corporation’s “temporary change to liquor licence” applications be delegated to staff until such time as the earlier of:
- Great Canadian Gaming Corporation receiving approval for their requested structural, permanent changes; or
- until September 30, 2019. CARRIED
d) 280 Island Highway - Update
- Report dated April 10, 2019 from the Corporate Officer
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the report dated April 10, 2019 from the Corporate Officer titled “280 Island Highway – Update” be received. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Kowalewich
SECONDED BY: Councillor Lemon
C-58-19 THAT the 2019 West Shore Parks and Recreation Budget be approved as presented at the April 9, 2019 Committee of the Whole meeting. CARRIED Councillor Rogers opposed
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
C-59-19 THAT the prohibition of overnight parking in the Thetis Lake Park overflow parking lot continue. CARRIED
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
C-60-19 THAT the tax rates be implemented for 2019 based on a decrease to the Business/Other ratio (Class 6) to 3.55 and increase the Recreation/Non-profit ratio (Class 8) by 15%;
AND THAT a bylaw be prepared to implement the tax rates accordingly. CARRIED
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
C-61-19 THAT a bylaw be prepared to increase the 2019 annual garbage user fees to recover the total cost of providing the service. CARRIED
Council and staff discussed the required landscaping deposit and pruning (limited to 10-15%) for 209 Nia Lane.
MOVED BY: Councillor Kowalewich
SECONDED BY: Councillor Rogers
C-62-19 THAT Development Permit Application No. 2019/04 – 209 Nia Lane be approved with the following conditions: a) that a detailed plan be provided for invasive species removal and increasing native vegetation; b) that the Talbot Mackenzie & Associates November 30, 2018 pruning review recommendation be followed, except that the work must be completed prior to December 31, 2019; c) work to be monitored by a third certified arborist commissioned by and reporting directly to the Town, at the applicant’s expense, with such work to include photographic documentation; and d) security deposit to be provided for landscaping and for damage to the natural environment. CARRIED
8.3 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated April 5, 2019 from Mayor Morden, City of Maple Ridge, Re: Provincial Government Action Impacting Roles Defined for Local Governments
MOVED BY: Councillor Kowalewich
SECONDED BY: Councillor Rogers
THAT the letter dated April 5, 2019 from Mayor Morden, City of Maple Ridge, Re: Provincial Government Action Impacting Roles Defined for Local Governments be received. CARRIED
9.2 FOR INFORMATION
a) Email dated April 10, 2019 from a Resident, Re: Knollwood Road/Norquay Road
MOVED BY: Councillor Kowalewich
SECONDED BY: Councillor Rogers
THAT the email dated April 10, 2019 from a Resident, Re: Knollwood Road/Norquay Road be received for information. CARRIED
b) Email dated April 10, 2019 from M. & B. Soutar, 67-14 Erskine Lane, Re: Proposed Development at 7 Erskine Lane
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the email dated April 10, 2019 from M. & B. Soutar, 67-14 Erskine Lane, Re: Proposed Development at 7 Erskine Lane be received for information. CARRIED
c) Email dated April 9, 2019 from a Resident, Re: Knollwood Road/Norquay Road
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the email dated April 9, 2019 from a Resident, Re: Knollwood Road/Norquay Road be received for information. CARRIED
d) Letter dated April 4, 2019 from Min. Trevana, Ministry of Transportation & Infrastructure, Re: Potential Malahat Temporary Emergency Detour Route
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the letter dated April 4, 2019 from Min. Trevana, Ministry of Transportation & Infrastructure, Re: Potential Malahat Temporary Emergency Detour Route be received for information. CARRIED
e) Letter dated April 1, 2019 from D. Hopkins, Deputy Director of Corporate Services, District of Oak Bay, Re: Regional Vegetation Management Strategy
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the letter dated April 1, 2019 from D. Hopkins, Deputy Director of Corporate Services, District of Oak Bay, Re: Regional Vegetation Management Strategy be received for information. CARRIED
f) Letter dated March 27, 2019 from T. Van Swieten, Deputy Corporate Officer, District of Metchosin, Re: Regional Vegetation Management Strategy
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the letter dated March 27, 2019 from T. Van Swieten, Deputy Corporate Officer, District of Metchosin, Re: Regional Vegetation Management Strategy be received for information. CARRIED
g) Email dated April 16, 2019 from D. Emrich, 16 Newcastle Court, Re: Cash in Lieu of Parking Bylaw No. 1022, 2019
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT the email dated April 16, 2019 from D. Emrich, 16 Newcastle Court, Re: Cash in Lieu of Parking Bylaw No. 1022, 2019 be received for information. CARRIED
10. BYLAWS
a) Cash in Lieu of Parking Reserve Bylaw
- Report dated April 11, 2019 from the Director of Development Services Council and staff discussed the possible use of funds collected under this bylaw.
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Lemon
THAT the report dated April 11, 2019 from the Director of Development Services titled “Cash in Lieu of Parking Reserve Bylaw” be received. CARRIED
- Cash in Lieu of Parking Reserve Bylaw No. 1022, 2019 A Bylaw to Establish a Reserve for Cash in Lieu of Parking
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT Cash in Lieu of Parking Reserve Bylaw No. 1022, 2019 be given first, second and third reading. CARRIED
b) Tax Rates Bylaw No. 1019, 2019 A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2019
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT Tax Rates Bylaw No. 1019, 2019 be given first, second and third reading. CARRIED
c) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1021, 2019 A Bylaw Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Lemon
THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1021, 2019 be given first, second and third reading. CARRIED
d) Financial Plan Bylaw No. 1018, 2019 A Bylaw to Authorize the Financial Plan for the Years 2019-2023
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Kowalewich
THAT Financial Plan Bylaw No. 1018, 2019 be adopted. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
a) D. Emrich, 16 Newcastle Court, questioned how to resolve the lack of sufficient parking in new developments.
13. MOTIOINS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers
SECONDED BY: Councillor Lemon
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) – land and (k) – municipal service. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Lemon
SECONDED BY: Councillor Rogers
THAT this meeting now terminate. Time: 9:05 p.m. CARRIED
MAYOR ____________________
CORPORATE OFFICER ____________________
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