Asset Management Planning Program 2019 Application Form

2019 Application Form

Please complete and return this form. All questions are required to be answered by typing directly in this form. If you have any questions, contact lgps@ubcm.ca or (250) 356-5193.

Applications can be submitted at any time; however, funding permitting, applications will only be reviewed two times in 2019. Applicants will be advised of the status of their application within 60 days of the following application deadlines: May 3 and October 4, 2019

SECTION 1: Applicant Information

SECTION 2: PROJECT INFORMATION

1. Project Information

A. Project Title: Asset Management Revenue Plan

B. Proposed start and end dates. Start: June 2019 End: April 2020

C. Total project budget: $30,000

D. Is this project also funded through FCM’s Municipal Asset Management Program? Refer to Section 6 of the Program & Application Guide for more information. [ ] Yes [x] No

2. Current Status of Asset Management Expertise

(based on self-assessment). Please select your current status and provide a description of current level of asset management expertise.

A. [x] Beginner [ ] Intermediate [ ] Advanced

B. Description of current level of asset management expertise:

We are at the beginner stage of asset management planning & long-term financial planning

We have compiled our asset inventory in order to meet PSAB 3150 requirements but we do not understand the replacement costs values & have not budgeted for the replacement of our assets in a formalized manner.

We have designated cross-departmental asset management resources who have completed training in asset management and in general, Council supports asset management.

3. Proposed Activities

Please describe the specific activities you plan to undertake (i.e. baseline assessment, asset management policy, asset management plan, training, etc.)

• Activity 1: Compile Existing Asset Inventory Data (already established inventories). The focus of this activity will be on compiling already existing inventory data into a central inventory & adding attributes required to support the development of the asset management revenue plan such as replacement cost & service life
• Activity 2: Use the asset inventory data to answer the best practice asset management plan questions; what is the replacement cost of our assets?, what is the condition of our assets?, when do our assets need to be replaced? & what are the asset life cycle costs?
• Activity 3: Define risk, level of service & willingness of customers to pay & develop 30 year asset management revenue plan to meet those targets
• Activity 4: Communicate the results of the asset management revenue plan to our staff & council.

Note: Project Includes all major asset categories

4. Progress to Date

If you have previously received funding under the Asset Management Planning program, or through the Gas Tax Fund, please provide an update on the outcomes of those funded projects or a summary of progress to date.

The Town has had no Asset Management Planning funding in the past.

5. Intended Outcomes, Deliverables & Impacts on Local Government

What will your project achieve? What will be the specific deliverables? List any policies, practices, plans or local government documents that will be developed or amended as a result of your project.

Outcome 1: A single inventory will be compiled with attribute information required to support the development of the asset management revenue plan. We will include all major asset categories in this study Deliverable: Single Asset Inventory with replacement cost & service lives

Outcome 2: Be able to answer the 5 best practice asset management questions; what is the replacement cost of our assets?, what is the condition of our assets?, when do our assets need to be replaced? & what are the asset life cycle costs?. This information will be used to help educate our staff, council & community on our assets and will directly inform our budgeting decisions moving forward. Deliverable: Graphic summarizing the results

Outcome 3: The current & future desired risk, level of service & willingness of customers to pay is defined & we will have a 30 year asset management revenue plan that will support our level of service, risk & cost decisions. This information will directly inform our long-term financial plan and will form the basis for all budget discussions on a moving forward basis. Deliverable: 30 Year Asset Management Revenue Plan based on desired risk & level of service

Outcome 4: Staff & Council understand the importance of asset management, have a clear understanding of risk, level of service & cost as well they understand the required revenue over 30 years to meet the desired level of service & risk. Deliverable: Council Presentation & Summary of the Results

Impact on Local Government: This project will ensure we can properly budget for the replacement of our assets to support a financially sustainable future that meets the risk, level of service and willingness of customers to pay. Without this project we would continue to increase our funding gap which would decrease service levels & increase risk

6. Additional Information

Please share any other information you think may help support your submission.

N/A

SECTION 3: Required Attachments

Please submit the following with your application:

• Council/Board Resolution – Indicating local government support for the proposed project and a willingness to provide overall grant management – To follow shortly.
• Detailed budget
• For eligible projects that are also funded through FCM, the complete MAMP application package and notice of funding approval from FCM is also required to be submitted.

SECTION 4: Signature

Applications are required to be signed by an authorized representative of the applicant. Please note all application materials will be shared with the Province.