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Council Meeting/Documents/MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, DECEMBER 4, 2018
Minutes

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, DECEMBER 4, 2018

January 15, 2019Pages 6–101 section

Official minutes from the December 4, 2018 Council meeting, recording attendance, approved motions, and reports regarding transit priority and heavy rescue contracts.

3 MINUTES, RECEIPT & ADOPTION OF
December 4, 2018$814,600 contract for heavy rescue fire apparatus awarded to Safetek Fire ApparatusMeeting terminated at 8:21 p.m.14 members of the public present

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, DECEMBER 4, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

  • Mayor Screech
  • Councillor Kowalewich
  • Councillor Lemon
  • Councillor Mattson
  • Councillor Rogers

REGRETS:

PRESENT ALSO:

  • K. Anema, Chief Administrative Officer
  • S. Jones, Director of Corporate Administration/Corporate Officer
  • J. Rosenberg, Director of Engineering
  • D. Christenson, Director of Finance
  • L. Chase, Director of Development Services
  • J. Chow, Senior Planner
  • J. Davison, Planner
  • J. Cochrane, Executive Assistant
  • 14 members of the public
  • 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT the agenda be amended to include items 8.1(a)4(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held November 20, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the Council meeting held November 20, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) L. Taylor and J. Wadsworth, BC Transit, Re: Design Concept for Transit Priority Treatments along the Island Highway Corridor

J. Wadsworth, BC Transit, gave a presentation to Council and discussed improvements to transit reliability, transportation challenges, Island Highway corridor concepts, transit signal priority, and potential locations for additional Park and Ride lots.

Council inquired about dedicated bus lanes and time savings for transit users.

b) R. Wolf Gage, Shoreline Community School, Re: Waste Diversion System on the Shoreline Trail

Students from Shoreline Community School made a presentation to Council proposing the installation of a waste diversion system adjacent to the Shoreline Trail with a view to reducing litter in the forested area on the school site.

Council expressed appreciation to the students for the presentation and indicated staff will contact School District 61 staff.

6. PUBLIC PARTICIPATION PERIOD

a) An employee of the business at 286 Island Highway expressed their concerns regarding the proposed sales office at 280 Island Highway, namely parking and the potential use of the private parking lot at 286 Island Highway by customers visiting the new development.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Temporary Use Permit No. 2018/01 – 280 Island Highway

  1. Report dated November 30, 2018 from the Director of Development Services
  2. Comments from the Applicant
  3. Comments from the Public
  4. Correspondence a) Email dated December 4, 2018 from W. Kiel and B. Holden, 278 Island Highway, Re: Temporary Use Permit No. 2018/01 – 280 Island Highway

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated December 4, 2018 from W. Kiel and B. Holden, 278 Island Highway, Re: Temporary Use Permit No. 2018/01 – 280 Island Highway be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-145-18 THAT Temporary Use Permit No. 2018/01 – 2820 Island Highway be approved with the following conditions:

A. Term:

  • Expiry on July 31, 2019

B. Conditions:

  • Portable structure specified and located as shown in Attachment 2.
  • Open only on Saturdays and Sundays from 1:00 p.m. to 4:00 p.m.
  • A Permit to Encroach in Road Allowance issued by the Director of Engineering. The permit would set fees, establish performance standards, require maintenance, name the Town as additional insured, and require deposits to ensure removal, among other matters. CARRIED

b) 2018 Union of British Columbia Municipalities Evacuation Route Planning Grant Application Approval

  1. Report dated November 15, 2018 from the Emergency Management Officer

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-146-18 THAT the application for the 2018 Union of British Columbia Municipalities (UBCM) Evacuation Planning Grant be approved;

AND THAT a report be brought forward to Council when notification of funding approval has been received from UBCM. CARRIED

c) Community Engagement and Satisfaction Survey

  1. Report dated November 26, 2018 from the Director of Development Services and Corporate Officer

MOVED BY: Councillor Kowalewich SECONDED: Mayor Screech

C-147-18 THAT a community engagement and satisfaction survey be completed in early 2019 as part of the strategic planning process at a cost not to exceed $40,000. CARRIED Councillor Mattson voted in the negative

d) 2019 Heavy Rescue Award of Contract and Loan Authorization

  1. Report dated December 11, 2018 from the Director of Protective Services

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

C-148-18 THAT the contract for construction and delivery of one ULC, NFPA compliant heavy rescue fire apparatus (SPARTAN/SVI brand) be awarded to Safetek Fire Apparatus of Abbotsford, BC in the amount of $814,600, excluding taxes;

AND THAT a report detailing options for payment be brought forward to a future Council meeting. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held October 11, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held October 11, 2018 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated November 29, 2018 from the Local Government Management Association (LGMA), Re: LGMA Commemorative Tree Planting Information Package

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-149-18 THAT the Town participate in the LGMA Commemorative Tree Planting Program;

AND THAT a tree be planted as part of the Town’s participation in Local Government Awareness Week in May 2019. CARRIED

9.2 FOR INFORMATION

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) – employees and (k) – municipal service. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT this meeting now terminate. Time: 8:21 p.m. CARRIED

MAYOR

CORPORATE OFFICER

Page 6–10

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Extracted from: 2019 01 15 Council Agenda - Agenda - Pdf