TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 4, 2019

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Rogers

REGRETS: Councillor Lemon Councillor Mattson

PRESENT ALSO: K. Anema, Chief Administrative Officer D. Christenson, Director of Finance J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 6 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the agenda be amended to include item 8.1(a)(4)(a) and 9.1(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held May 21, 2019

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Council meeting held May 21, 2019 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) S. Galhon, Vice-Principal, Eagle View Elementary School, spoke to Council regarding the need for funding assistance for the installation of new playground equipment at Eagle View Elementary School.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) 240 Helmcken Road Development Variance Permit – Retaining Wall

Report dated May 28, 2019 from the Community Planner

The Community Planner gave an overview of the report to Council.

Council and staff discussed installation of landscaping and maintenance, height of retaining wall and support from the neighbouring property owner.

Comments from the Applicant

N. Lisimaque, 240 Helmcken Road, noted that he would be happy to pay for the required landscaping and would take care of any required maintenance. He stated he will contact the adjacent property owner regarding landscaping preferences.

Comments from the Public
Correspondence

a) Email dated June 2, 2019 from K. & C. LaVertu, 104-290 Island Highway, Re: Development Variance Permit – 240 Helmcken Road

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the email dated June 2, 2019 from K. & C. LaVertu, 104-290 Island Highway, Re: Development Variance Permit – 240 Helmcken Road be received. CARRIED

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

C-80-19 THAT Development Variance Permit No. 2019/02 be approved as described in the report from the Community Planner entitled “240 Helmcken Road Development Variance Permit – Retaining Wall” dated May 28, 2019;

AND THAT Development Variance Permit No. 2019/02 include the following variances to Zoning Bylaw No. 900, 2014:

a variance from 1.2m to 2.1m for the height of a retaining wall in a front yard (Section 4.8.3 and 4.8.7); and
a variance from 2m to 2.2m for the height of a retaining wall in a rear yard (Section 4.8.11);

AND FURTHER THAT landscaping to the satisfaction of staff, and at the applicant’s expense, be included in Development Variance Permit No. 2019/02. CARRIED

b) Award of Tender for 2019 Burnett Road Pedestrian Safety Improvement Project

Report dated May 30, 2019 from the Deputy Director of Engineering

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-81-19 THAT the construction of the 2019 Burnett Road Improvement Project be awarded to Ecklundson Construction Ltd. in the amount of $159,536.03;

AND THAT additional funding be approved in the amount of approximately $140,000 for a total project cost of $300,000 which includes:

contingencies - $45,000;
design and construction inspection - $30.,000;
electrical work - $30,000; and
half a lane of extra paving - $35,000. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated May 25, 2019 from C. Pollard, Eagle View Elementary School PAC and L. Bender, Principal, Eagle View Elementary School, Re: Grant Request for Funds for New Playground Installation

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-82-19 THAT a $6,076.20 grant-in-aid be provided to Eagle View Elementary School toward new playground equipment with funding from the Administration contingency budget. CARRIED

9.2 FOR INFORMATION

a) Email dated May 20, 2019 from S. Zapp, Shadow Ridge Place, Re: Development at Burnside/Helmcken Road

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the email dated May 20, 2019 from S. Zapp, Shadow Ridge Place, Re: Development at Burnside/Helmcken Road be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIOINS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(k) - municipal service. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT this meeting now terminate. Time: 7:24 p.m. CARRIED

MAYOR

CORPORATE OFFICER

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 4, 2019