TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, APRIL 6, 2021

MINUTES OF A COUNCIL MEETING

HELD ELECTRONICALLY ON TUESDAY, APRIL 6, 2021 UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers – by Microsoft Teams

REGRETS: None listed.

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering E. Bolster, Deputy Corporate Officer J. Paterson, Administration Clerk 9 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich

THAT the agenda be amended to include items 8.1 a) 4 a), 8.1 b) 4 a) - c), 8.1 c) 4 a) and 9.2 b) - c);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held March 16, 2021

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT the minutes of the Council meeting held March 16, 2021 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) C. Peters, Be Amazing Campaign, Re: Human Sex Trafficking/Sexual Exploitation

Ms. Peters stated that she has recently launched the “Be Amazing Campaign” and spoke to Council regarding human sex trafficking and sexual exploitation in British Columbia.

Council suggested Ms. Peters present to the Victoria Family Court and Youth Justice Committee, discussed forensic nursing services, and noted that Council will speak to the West Shore RCMP regarding information presented at this meeting.

6. PUBLIC PARTICIPATION PERIOD

a) C. Blanchard, 101-290 Island Highway, requested that Council support the City of Victoria and District of North Vancouver’s requests regarding the Help Cities Lead Campaign.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit No. 2021/01 – Shoreline and Natural Watercourse Development Permit Area – 275 Kerwood Street

1. Report dated March 30, 2021 from the Community Planner The Community Planner summarized the report for Council. Council and staff discussed amendments made from the previous application, timeline for completion of building permit, natural shoreline, scope of retaining wall, and size of boathouse.

2. Comments from the Applicant D. Law, 275 Kerwood Street, noted the “wings” from the boathouse will be removed as soon as possible.

3. Comments from the Public

4. Correspondence a) Letter dated April 4, 2021 from B. Saladana, 279 Kerwood Street, Re: Development Permit – 275 Kerwood Street

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT the letter dated April 4, 2021 from B. Saladana, 279 Kerwood Street, Re: Development Permit – 275 Kerwood Street be received.

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

C-37-21 THAT Development Permit No. 2021/01 be approved as per the report dated March 30, 2021 from the Community Planner titled “Environmental Development Permit NO. 2021/01 – Shoreline and Natural Watercourse Development Permit Area – 275 Kerwood Street”;

AND THAT the following variances to Zoning Bylaw No. 900, 2014 be included as part of Development Permit No. 2021/01:

• variance to the prohibition on retaining wall constructed within the setback from the natural boundary to the sea;
• variance to the setback for the boathouse, ramp and float structures from 15m to 0m;
• variance to the maximum height of retaining wall from 1.2m to 1.52m. CARRIED Councillor Mattson opposed

b) Development Variance Permit No. 2021/01 – 287 Pallisier Avenue

1. Report dated March 30, 2021 from the Community Planner The Community Planner gave a presentation of the report to Council. Council and staff discussed that the parking requirement in the Bylaw is cumulative but that the uses at the site will not occur simultaneously. Potential traffic and parking concerns related to daycare users were also discussed.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence a) Email dated April 5, 2021 from R. Loranger & T. Marcolini, 299 Stewart Avenue, Re: Development Variance Permit – 287 Pallisier Avenue

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT the email dated April 5, 2021 from R. Loranger & T. Marcolini, 299 Stewart Avenue, Re: Development Variance Permit – 287 Pallisier Avenue be received. CARRIED

b) Email dated April 3, 2021 from B. Peter & V. Simmons, 287 Stewart Avenue, Re: Development Variance Permit – 287 Pallisier Avenue

MOVED BY: Councillor Lemon SECONDED: Councillor mattson

THAT the email dated April 3, 2021 from B. Peter & V. Simmons, 287 Stewart Avenue, Re: Development Variance Permit – 287 Pallisier Avenue be received. CARRIED

c) Email dated April 2, 2021 from L. Hirschbeck, Re: Development Variance Permit – 287 Pallisier Avenue

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT the email dated April 2, 2021 from L. Hirschbeck, Re: Development Variance Permit – 287 Pallisier Avenue be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-38-21 THAT Development Variance Permit No. 2021/01 be approved as per the report dated March 30, 2021 from the Community Planner titled “Development Variance Permit No. 2021/01 – 287 Pallisier Avenue”;

AND THAT Development Variance Permit No. 2021/01 include the following variance:

• Variance to the required Daycare, Large parking requirement from three spaces to zero spaces within Zoning Bylaw No. 900, 2014. CARRIED

c) Environmental Development Permit and Mixed Residential Form and Character Development Permit No. 2021/02 – 2379 Lund Road

1. Report dated March 30, 2021 from the Community Planner The Community Planner gave a summary of the report to Council. Council and staff discussed proposed fence backing onto Casey Lane townhouses.

2. Comments from the Applicant Council and M. Baier, representative, discussed the proposed fence backing onto the Casey Lane townhouses and the distance between Casey Lane townhouses and the proposed development. Mr. Baier noted there has been neighbourhood engagement and concerns have been addressed.

3. Comments from the Public

4. Correspondence a) Letter dated April 5, 2021 from R. Christopherson, 2376 Lund Road, Re: Development Permit – 2379 Lund Road

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the letter dated April 5, 2021 from R. Christopherson, 2376 Lund Road, Re: Development Permit – 2379 Lund Road be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-39-21 THAT Development Permit No. 2021/02 be approved as per the report dated March 30, 2021 from the Community Planner titled “Environmental Development Permit and Mixed Residential Form and Character Development Permit No. 2021/02 – 2379 Lund Road”

AND THAT Development Permit No. 2021/02 include the following variances:

• Variance to the definition of “Grade” from Section 2.2 Definition: From “Grade” means the weighted average of the existing grade or finished grade, whichever is lower, immediately adjoining or immediately below each exterior wall of a building, except: localized natural depressions, localized depressions no wider than 10m for vehicle entrances, or localized depressions no wider than 5m for pedestrian entrance To “Grade” is the finished grade as illustrated in the drawing from Associated Engineering entitled Figure 1-1 dated February 9, 2021 and submitted in support of the Development Permit No. 2021/02 application.
• Variance to the combined height of a fence and retaining wall within a front yard and side yard in a residential zone from 2m to 3.2m as described in Section 4.8.1. CARRIED

d) Section 57 Notice on Title – 17 Eaton Avenue

1. Report dated March 26, 2021 from the Corporate Officer and Building Official

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-40-21 THAT, given the resolution of issues identified in the Building Official’s July 14, 2020 . report, the following Council motion (C-21-21) be rescinded:

THAT the matter of a Section 57 notice on title for 17 Eaton Avenue continue to be adjourned until September 7, 2021 provided the property owners, Mr. Seisan and Ms. Manshadi do not list the property for sale;

AND THAT the owners diligently complete the work described in Building Permit 2573 to address the enclosed breezeway prior to September 7, 2021;

AND FURTHER THAT the owners diligently pursue a satisfactory resolution of the outstanding issues related to two decks prior to September 7, 2021;

AND THAT the matter of a Section 57 notice on title for 17 Eaton Avenue, as described in the Building Official’s July 14, 2020 report, be concluded. CARRIED

e) Council Size

1. Report dated March 26, 2021 from the Director of Corporate Administration The Director of Corporate Administration gave a summary of the report to Council. Council and staff discussed council size based on population and designation, workload, public engagement, and diversity.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-41-21 THAT staff report back to Council regarding a public engagement process on council size. CARRIED Councillor Mattson and Rogers opposed

f) Electrification and Hybridization of Fleet Vehicles

1. Report dated March 18, 2021 from the Director of Engineering Council and staff discussed the timeframe for replacement of the current fleet with hybrid vehicles.

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the report dated March 18, 2021 from the Director of Engineering titled “Electrification and Hybridization of Fleet Vehicles” be received for information. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held February 18, 2021

MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held February 18, 2021 be received. CARRIED

b) Minutes of the Community Development Advisory Committee meeting held March 23, 2021

MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon

THAT the minutes of the Community Development Advisory Committee meeting held March 23, 2021 be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT recommendation #CDAC-01-21 regarding an increase in council size from five to seven from the Community Development Advisory Committee regarding Council Size be received. CARRIED

c) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held March 23, 2021

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held March 23, 2021 be received. CARRIED

MOVED BY: Councillor Rogers SECONDED Councillor Lemon

C-42-21 THAT efforts to replace oil furnace with heat pumps be referred to the Climate Action Strategy. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT recommendation #PREAC-02-21 from the Parks, Recreation and Environment Advisory Committee regarding Amendment of Parks Master Plan re. Allotment Gardens be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-43-21 THAT recommendation #PREAC-03-21 from the Parks, Recreation and Environment Advisory Committee regarding the consideration of including food security guidelines in multi-family development permit areas as part of the Official Community Plan review be referred to staff. CARRIED

d) Meeting notes of the Joint Advisory Committee meeting held March 23, 2021

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the meeting notes of the Joint Advisory Committee meeting held March 23, 2021 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated March 25, 2021 from Mayor Haynes, District of Saanich, Re: Speed Reduction Pilot Project Council and the Director of Engineering discussed scope, costs, and workload associated with participation in the Speed Reduction Pilot Project.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-44-21 THAT, pending final details, the Town of View Royal agrees in principle to participate in the District of Saanich’s Speed Reduction Pilot Project. CARRIED

b) Letter dated March 10, 2021 from Mayor Helps, City of Victoria, Re: Help Cities Lead Campaign

MOVED BY: Councillor SECONDED: Councillor

THAT the letter dated March 10, 2021 from Mayor Helps, City of Victoria, Re: Help Cities Lead Campaign be received. CARRIED

c) Letter dated March 23, 2021 from Chair Plant, Capital Regional District Board, Re: Traffic Safety Commission Support for Default Speed Reduction Pilot

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the letter dated March 23, 2021 from Chair Plant, Capital Regional District Board, Re: Traffic Safety Commission Support for Default Speed Reduction Pilot be received. CARRIED

d) Letter dated March 4, 2021 from Mayor Little, District of North Vancouver, Re: Help Cities Lead Campaign

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the letter dated March 4, 2021 from Mayor Little, District of North Vancouver, Re: Help Cities Lead Campaign be received. CARRIED

e) Letter dated March 2021 from J. Simpson, National President, Canadian Union of Postal Workers, Re: Request for Support for Delivering Community Power

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the letter dated March 2021 from J. Simpson, National President, Canadian Union of Postal Workers, Re: Request for Support for Delivering Community Power be received. CARRIED

9.2 FOR INFORMATION

a) Email dated March 16, 2021 from Minister G. Heyman, Ministry of Environment and Climate Change Strategy, Re: Anticoagulant Rodenticides

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated March 16, 2021 from Minister G. Heyman, Ministry of Environment and Climate Change Strategy, Re: Anticoagulant Rodenticides be received for information. CARRIED

b) Email dated April 3, 2021 from R. Painter, 1 Tuzo Court, Re: Council Size

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated April 3, 2021 from R. Painter, 1 Tuzo Court, Re: Council Size be received for information. CARRIED

c) Email dated April 6, 2021 from E. Duggan, Re: Council Size

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated April 6, 2021 from E. Duggan, Re: Council Size be received for information. CARRIED

10. BYLAWS

a) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 983, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Amending the C-8: Brew Pub Commercial Zone

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 983, 2017 be adopted.

11. NEW BUSINESS

12. QUESTION PERIOD

a) K. Mitchell, 109 Thetis Vale Crescent, inquired about the process and public consultation regarding an increase to council size and the designation from town to city. She also asked about plans for enforcement during the summer at Thetis Lake Regional Park.

b) C. Blanchard, 101-290 Island Highway, noted the View Royal Climate Coalition would like to be part of the process with Council to acquire more information regarding the Help Cities Lead Campaign.

c) A. Campbell, 2368 Chilco Road, questioned incumbency rates should council size increase.

13. MOTIONS & NOTICES OF MOTION

a) Bylaw to Regulate the Provision of Checkout Bags – Councillor Rogers

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-45-21 THAT staff prepare a report regarding a bylaw to regulate the provision of checkout bags and that includes a public outreach component, based upon the Township of Esquimalt’s and other examples. CARRIED

b) Review of Council Remuneration – Councillor Rogers Mayor Screech noted that Council remuneration is regulated by Council Remuneration Policy No. 0500-036.

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90(1)(i) – legal advice and (k) – municipal service. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT this meeting terminate. Time: 9:23 p.m. CARRIED

MAYOR CORPORATE OFFICER