FILMING PERMIT APPLICATION GENERAL CONDITIONS

TOWN OF VIEW ROYAL FILMING PERMIT APPLICATION GENERAL CONDITIONS

The following general conditions apply to all Film Permit Applications. Conditions specific to individual locations will be noted on the back of each Location Sheet Permit and signed and dated when approved.

1. Requirement of Permit

The Town of View Royal requires that anyone planning a film production on Town property, including streets, sidewalks and other public space, have a permit. There is not necessarily a right to use roads or to film in locations which limit access to sections of the Town. Filming locations must not compromise safety of participants or the public and must be approved in advance by the Town. There will be a charge for any Town costs directly incurred as a result of the production (see Costs, Deposits, below). It is an offence to film in public space without an approved permit.

2. Insurance

The applicant for all filming permits shall provide proof of a valid public liability insurance of at least $5,000,000 against claims for personal injury, death or property damage occurring upon, in or about the site. The policy will include the Town of View Royal as additional named insured and contain a cross liability clause.

3. Costs, Deposits

Costs are associated with services such as barricade delivery and pickup, Special Duty RCMP, garbage clean-up, and other work done by Town crews.

The Town may require a deposit in advance sufficient to cover such costs as damage, garbage clean-up, and loss of any borrowed equipment such as barricades as well as the estimated cost of services.

Applicants are responsible for the replacement cost of any Town equipment lost or not returned to designated drop off/pick-up sites.

4. Electrical Permit Requirements

An Electrical Permit must be obtained from the Town of View Royal as required by the Electrical Safety Act of British Columbia. The electrical permit number must be included on the Town of View Royal "Filming Permit - Location Sheet".

5. Access and Notification

Access to businesses, residences and churches should be considered and maintained (including deliveries). The applicant is responsible for notifying residents and/or merchants who will be affected by the filming. A flyer or information leaflet must be distributed. Pertinent information about the event should be included: date, time, duration, area, temporary traffic or parking regulations. A record of who was notified is required. Large or disruptive productions may require advertisements in newspapers and other local media as well.

6. Road Closures

Road closures can have an impact on the entire regional transportation system and may not be approved.

7. Cancellation

The Town or any other approving agency retains the right to shut down the shoot in case of emergency or contravention of the permit conditions. Applicants must designate a named on-site liaison person with authority to intervene and/or stop the event if necessary at any time during filming.

8. The applicant shall not use the site/route for any other purpose than that stated in this permit.

9. The applicant shall be responsible for maintaining the site/route in a clean condition, and for any clean-up following.

10. The applicant shall ensure the safety of all equipment and other chattels of the Town, and if any such equipment/chattel is damaged or missing, the applicant shall be responsible for replacement.

11. The applicant shall be liable for any damage done to the site/route.

12. The applicant shall not construct, erect or attach or cause or permit to be constructed, erected or attached, any device, fixture or other things of whatsoever nature without the prior written consent of the Chief Administrative Officer or their deputy. The Film Permit Location Sheet should be used for such requests and will become an approved permit when it is returned to the applicant organization dated and signed by the Chief Administrative Officer or their deputy.

13. The applicant shall not permit anything to be nailed to or hung from boulevard trees, planters, etc. No exceptions are permitted.

14. The applicant hereby indemnifies and agrees to indemnify and save harmless the Town of View Royal in respect of any and all claims, demands, suits and costs arising out of any act or omission of the applicant or of any servant, agent or officer of the applicant arising out of or resulting from the use of the site/route by the applicant.

15. ADDITIONAL SPECIFIC CONDITIONS AND COMMENTS WILL BE INCLUDED IN THE APPROVED FILMING PERMIT.

Application forms may be returned by mail, fax or email to:

Town of View Royal, 45 View Royal Ave, Victoria BC, V9B 1A6

Inquiries: Phone: (250) 479-6800 Fax: (250) 727-9551

Email: info@viewroyal.ca

This application applies to sites within the Town of View Royal only. Assistance for prospective filming in other local jurisdictions is available from the Vancouver Island South Film and Media Commission at 1-250-386-3976.