Council Meeting

Thank you very much.

So I'm gonna call the meeting to order.

And as we always do, acknowledge our friends and neighbors, the Songhees and the Esquimalt Nation.

I was fortunate enough about 10 days ago to attend a ceremony at the Songhees Wellness Center with nine local First Nations, the South South Island First Nations.

And it was a really moving ceremony and of how we can all work together better.

And um so that was good.

And so moving on from that, this is hopefully the last council meeting that I need to read this out because I'm hoping this will be the last council meeting where we'll be behind closed doors.

So this meeting is being held under the auspices of Ministerial Order M192 due to the COVID-19 pandemic.

So for the public tonight, you're able to call in under public participation and then also under question period.

So to call in, you dial 778-402-9227.

And when prompted, enter conference ID number 377-569-687 pound.

So public participation is the opportunity to speak to any matter on the agenda tonight.

And then question period at the end can be a question about something on the agenda or just a question about anything in general.

So at the appropriate time in the agenda, I will announce the last four digits of your phone number.

I'll ask you to mute the live webcast to avoid feedback.

I'll ask you not to use speakerphone to ensure sound quality and that you unmute yourself by pressing star six.

If you can give us your name and address for the record, please.

This meeting will be recorded.

By participating in this webcast, you are consenting to being recorded, and the recording will be available on the town's website for future access.

So tonight we have two petitions and delegations, and then public participation will come right after that.

So if you're watching, it'll be when the community energy coach presentation is winding down.

The public participation will follow that.

So that would be the time to call in.

And so with that, if I can get a motion to approve the agenda.

So move.

Second, yeah.

Thank you.

All in favor, opposed, that's carried.

We have minutes from July 6th.

Move by Councillor Rogers, seconded by Councillor Mattson.

Thank you.

Second.

Seconded.

Any comments, corrections?

All in favor, opposed, that's carried.

I don't have anything under Mayor's report.

And so then we'll go straight to Mr.

Mann regarding 167169 and 171 Island Highway.

Welcome.

Hello, Mayor and Council.

My name is Graham Mann, and uh I own GT Man Contracting.

Thank you for the opportunity to present tonight.

I'm sorry I can't join you on camera.

I'm currently with my wife and four children camping on uh Hornby Island.

But I'm thankful that I can be here via telephone.

Um I'm also joined with uh by Brendan Cassidy of Urban West Architecture.

We recently purchased 167, 169, and 171 Island Highway, and we uh contracted Brendan's firm uh to help us bring our vision to life.

We hosted a community meeting on June 2nd and had 12 members of the community attend via Zoom.

There were some concerns in regards to traffic, which we have uh hired Watt Consulting, who's a traffic engineer, to do a traffic impact assessment.

And uh we believe those concerns will be addressed.

Um it was completed uh just recently, and I'm I I don't know if you have a copy of it or not yet, but it does show that there's very minimal traffic exchanges at the peak hours.

We have also met with our neighbors at the Four Mile Pub and have received very positive feedback.

I forgot to mention another concern from the public was the use of natural gas in the building, which my honest uh response to them is that the only part of uh the building we'd be considering for natural gas at this point if uh the proposal were to be uh approved would be uh a centralized hot water.

In a recent development in a squamalt, we did a community we did a solar system that backfed the community panel, the house panel, and uh it is working quite well, and we would be considering that for this uh potential building as well.

Um, again, meeting with our neighbors to the west at the four mile pub, they were quite positive and and gave us good feedback in regards to that.

Brendan's gonna flip us to page two of the presentation, and there's just a few things I wanted to clarify um because they're not quite correct on the stat sheet, uh, and we didn't have time to get those corrected.

Uh, I've I've spoken to some counselors and and to the mayor uh previously in regards to the project, and originally we came in uh when I was talking to the community as well with 85 units.

And we have been working with our matrix, and we're currently sitting at 87 units.

We have the parking to have all of our on-site parking.

We have currently 99 units, so we have 98 normal parking units with one accessible.

And then in front of the building, we're proposing six surface visitor parkings and one drop-off lay-by turnaround in front of the building entry for when people are moving in and out and other uh other times when it's needed for maintenance and things like that.

On the west side of the building, we're proposing four stories.

The topography from east to west, although maybe not that noticeable when looking at the property property from the road, it has quite a grade to it.

So we're proposing at grade four stories on the west side, and as it comes to the east side, it does go to five stories.

We're proposing a density of 1.6 FSR, site coverage of 40 percent, and our setbacks, although it says proposed seven meters on the front setback, it's currently sitting at 19 meters.

Our side setback on the pub side is 8.7 meters, our side setback on the park side is 4.1 meters, and our rear setback that abuts the View Royal municipal property is 9.4 meters i'm gonna turn it over to brandon to to to go over some of the other project uh overview and context and then i i welcome uh any feedback or comments we're really keen on working with the community and with your planning staff uh and and with a mayor and council uh to try and bring forward uh uh a a great development that's good for the community and something that will help uh help the community grow and uh provide housing that is needed thank you very much all right uh i'm brandon cassidy from Urban west architecture.

Thank you for letting us speak tonight.

Welcome.

So I'm sure you're well aware of uh the project's site.

It's Kitty Corner to Town Hall with the four mile house to the west, Portage Park to the east, and the island highway to the north.

The site is connect very well connected to a series of trails and paths that lead down to Vetus Cove and the beach down there.

And so one of our primary goals in designing this project was to be as sensitive towards the park as possible and where possible to enhance it.

So as you'll see in some of the future slides, that was part of our approach.

So just a quick view at some of the existing conditions.

You can see in images one, two, and three, we're sort of looking at the site from Island Highway and from behind the four-mile house.

These uh you can see how heavily forested it is right now.

And while some of these trees, especially behind the four-mile house, are coming down, it is our goal to preserve and replace as many of these as possible to maintain the same level of uh tree coverage for as much of it as we as possible as we could.

And in this slide, you can see some of the views from the park.

Um, and in this image number two, you can see this existing house, one-story house.

So we're proposing a five-story building, so you can imagine that it would probably go somewhere below the end of that arrow.

So it's not going to be a superimposing building.

It'll it'll definitely you'll definitely see it, but it's not going to be this looming presence like it might appear.

And here's our site plan.

So as Graham mentioned, we do have a fairly significant setback currently shown from Island Highway, 19 meters, which allows for our drop off zone, our visitor parking, allows for a bit of an amenity space, and at the same time, it also allows the building not to feel so massive from Island Highway and to preserve some of the openness that you would feel when you enter Portage Park.

And at the same time, the proposed this section here shows the proposed building and how it shifts from four stories on the pub side to five stories on the park side.

And we actually set back the top level on the park side to give the feel of a four story building rather than a full five story building.

And by doing that and by setting the building back and adding more landscape and vegetation in the front setback, we're able to create more of an open feel that doesn't feel so imposing on the street.

For a material material palette, we went with more of a neutral, simple palette, whites and wood colors and concrete.

We felt like we wanted a contemporary building, but not one that was overwhelming and too flashy with some of the ultramodern dark grays or blacks that you might see.

So it still feels very light and fits into the site really well with how we've treated the vegetation and had more of an earthy concrete base.

And here are just some more of the views.

Like you can see here how the building sits in the park.

It floats above the vegetation a little bit, but there's still a screen on the first couple of stories that will shield the park goers from the lower stories and provide some privacy on both sides.

And here's the aerial view.

You can see how it's really set back from the island highway and sits in well with the rear with the park on both the east and south setback or east east and south property lines.

And uh I'll pass it back over to Graham at this point.

Yeah, uh at this point, we're just uh hoping to get comments and feedback.

Um, we want to work with the with the the township to to create something that is um you know gonna serve the community well and fit in with the community well.

Um, you know, so if if there is any comments or feedback, we'd we'd love to hear it and love to work with everybody.

Okay, well we can certainly give you I think some just very unofficial feedback, like individual feedback for sure.

Yep.

Okay.

So I'll go around everybody and um starting on my left with Damien, and um we can give you some unofficial feedback.

Sure.

My first I think and I spoke to you on the phone uh uh Mr.

Mann.

Uh so thank you so much for that communication.

I I like this location.

I think it's great.

Uh I'm I'm excited.

I think if if this goes through, there'll be some very lucky view royal residents living here uh with a with an amazing view, location, recreation, uh proximity to services.

It's quite ideal.

I think it'll have a minimal impact on uh the neighborhood around the area because there's no really houses that close to it.

Uh is this going to be rental or individual condominiums?

What do we know that?

At this point, at this point we are uh considering it as a for sale condominium with what I'm you know in in the agre uh our agreement that it would be allowed to be rented, not uh like I I think there's a minimum.

Uh I I don't know what your municipality has.

Other municipalities have uh 30 days or six months, some uh but it would be not not anything short term, just that owners, if they so choose, could rent it long term to tenants in the future.

Um, but no, it is a for sale condo, is is our our uh our desire at this point.

Thank you.

And of course, lots of details to work out, and my colleagues will have lots of um hard questions.

But if I had a wish list, it would be leave as many trees as possible because I didn't realize how big the footprint was until I saw the overview.

Uh, and I didn't realize that some of our the town's property was so close to that path.

And uh so I'll do my wish list.

Okay, thank you very much.

Um actually, one of my my um singular question was whether it was going to be condos or apartments, and that's been answered.

So thank you.

Um first impressions, it's it's it's it's a lot of building and a real precious spot.

So I'm still shaping my feelings and opinions around that.

I'm wondering if um, in speaking with the poor mile, if um they expressed any concern about overflow parking into their into their space.

Um they didn't in in the meeting I had with them.

I've spoken with them on the phone two times and had an in-person meeting with um with Kyle Porter, who represented the family at the meeting.

Um they didn't have any concern at that point.

Um we talked about parking and and during construction, if we're uh fortunate enough that the proposal moves through.

Um and we just had a brief conversation about that, but no, they had he expressed no concern.

As I said previously, we're uh proposing to meet the parking bylaw uh that's currently your current bylaw is to meet it fully.

Right.

Okay.

And and um I you're you know this is so preliminary so you're a long you a long way to go with issues um electric vehicles and and um you know addressing addressing um GHG and transportation issues unless you have some of those addressed now I'd like to hear them so um we've been fortunate enough to do a few other developments in town and uh we have um what we have been doing is we've been pre-wiring uh the stalls for electric vehicles one thing as I'm sure everyone's aware is electric vehicles are uh the the changing are sorry the charging stations are changing quite rapidly so we uh energize some for clients that had one or had uh electric vehicles at the time but we're we're putting infrastructure in so that the the electric charging stations can be there for vehicles.

The other thing we're doing in um developments, and we want to bring this forward in in this development as well, is in the bike storage areas um the charging for for electric bikes uh as well.

And the other thing which I mentioned previous is we are very keen on looking at what solar options we can put on the roof to help offset the common usage.

So for all the hallway lighting, parquade lighting, all that stuff to help offset uh that electrical usage.

Terrific.

Okay, thank you.

Counselor Matson.

Yeah, so so one of the best things from my perspective about this project is there isn't adjacent housing around that will have an impact.

But also the worst thing about it is it's adjacent to park.

And I just look at the size, and I I think I've, you know, the 87 units, if you look at that's a little over an acre, it's about 95 units per acre.

So it's really, really dense.

It's a really big building, it's tall.

It's gonna, I really have concerns about the impact on the park.

And in terms of just people wandering through, you're gonna see this massive building beside the park.

From my perspective, it's gonna take off you go to the park for a certain feeling, and I think I'm really worried that you're gonna lose that, and we're really gonna hurt quarter parts because of the location of such a big building.

A smaller building there, I'd be much happier with a smaller, smaller building, fewer units.

And the building I think is you know really not very attractive.

So I just don't see huge benefits to the current residents of View Royal from this project.

I just you know you're gonna be putting potentially one of our jewels of View Royal at risk and and unless I can be convinced that that isn't going to be happen.

I I just don't know how I could support this especially given the size.

Okay.

Thank you.

Councillor Rogers.

Yeah, it's funny.

I I uh kind of agree with Damon and and Ron at the same time.

Um this is a remarkable, absolutely astonishing uh location.

Um for all the amenities next to the park, a fantastic class were great by the EN.

And quite frankly, I'm um I'm looking for something a lot more.

Uh this is an interesting first idea, but I want you to set the bar higher.

Um, I do not see uh any need to pull the building from the street.

You should pull the building from the park.

So uh to to uh jam the uh the the park, the building up close to the park side, leave it on the street.

And um, because all that is is just front space that might be pretty for for the people that are going to be living here, but I think you can, if you you work it.

In fact, I don't, I think you could even go two six-story buildings and uh make it a lot more interesting.

Give it some height, break it up because the massing from the park from the playground is really oppressive.

It's one solid wall.

So I I would hope that you'd be uh uh looking to um uh do more in that regard.

Um I think the the setback should be even, um not four and eight meters, but uh six and six, divide it up.

So the setbacks on the park is just is respecting the park as much as you're respecting the pub.

Um, you know, it it there's an interesting opportunity here also uh as far as a park amenity for uh for Porter's Park.

Um, and I thought I'd never say this, but there may be a um an interesting way of of creating some parking space in the park for park users uh in in that area on the northeast corner.

And um because there is a flat area there already.

And uh that then would um because it's very difficult to, you know, with people voting want to go to Portage um um park.

Taking it down the stairs or off of U Rural Avenue is a bit difficult.

So perhaps we can work with the um um the applicant here and and start thinking of of doing something that would um address that need.

Um but as far as this is concerned, it's interesting.

I would hope that when you go on page five, when you show the views from the Northland Trail and so forth, that you actually show those views again with the buildings in there and those same views, the same buildings.

Yeah.

So you started it, but the massing of the building, and I think uh you again, like Ron says, this is a tool, and you can make the highest quality building, including height, and make this absolutely astonishing.

Uh, something like would be Centennial Park or Central Park in Burnaby or Stanley Park in Vancouver.

Or sorry, let me let you say Beacon Oak Park and uh the opportunities there.

So I look forward to the next rendition.

Thank you.

Thank you, Councilor Rogers.

So I guess for me, I am A, I mean I've got to say I like the building.

I actually think it's a really attractive building, but that's kind of besides the point.

I um I'm all for more density in this location.

I think it only makes sense being close to the trails, transit services.

Um there's no direct neighbors.

But having I don't really have a problem with the height at all, but I do have a problem, and and you'll need to convince me when it comes back about the massing.

Um it just looks to me, and I don't have any measurements or anything of which to judge it by, but it just looks like an extremely large building.

Um, but in general, I'm I'm certainly supportive of the the idea of the density there.

Um I share the concerns about the park and and minimizing the impact on the park um and i think that's it so that gives you a good mixed bag of feedback um which you can take away and discuss with staff and decide your next steps i i thank you everybody for for your feedback we'll definitely take uh everything and we'll work hard to come back with something that um i hope will be pleasing to to council and to to yourself, uh mr.

Mayor, and uh work hard with your staff to hopefully um that you know find all the ways that we can make this something very special.

Yep, that sounds good.

Thank you very much for thank you.

Thanks.

Appreciate thank you.

Thank you very much.

So, next up we have S Wright from Clean Clean BC, is it?

Yeah.

So welcome.

You've got up to 15 minutes.

And please start whenever you like.

Hi everyone, thank you for having me this evening.

Uh, my name is Samantha Wright, or Sam is good as well.

Um, and I am um presenting today on behalf of the community energy coach.

And um, just a brief overview.

So I'm gonna introduce the program as well as the Clean BC program itself and uh dive into how to promote uh the rebate programs currently available for residents.

So the Community Energy Coach program is a specialized extension of the Energy Coach service and is designed specifically to support municipalities, civic organizations, and community associations.

So what we do is we support the community based promotion and engagement of the rebate programs that are currently available, as well as building awareness of energy improvement and fuel switching opportunities.

Part of that is supporting the implementation of the heat pump group purchase rebate program, as well as providing outreach and engagement support for virtual public events and workshops with the hopes of moving things to in-person events as well.

The CleanBC Better Homes website is the information hub for all of the available rebates in BC.

We have tons of rebates available from space heating, water heating, building envelope upgrades, energy evaluation rebates.

The website itself also features tools such as contractor and energy advisor search tools, useful FAQs, and product information.

The program itself is funded by in part the provincial and federal governments and administered by the utilities, BC Hydro Fortis BC.

There are a variety of resources available.

One in particular I'll highlight is the Energy Coach Service.

This is a free unbiased support hotline available for homeowners along any stage of their renovation plans.

They're available over the phone as well as email, and again, available for just getting started or diving into the you know nitty-gritty eligibility requirements for these programs.

There's also the rebate search tool.

One of the biggest questions that the Energy Coach Service receives is you know, what is available to me?

This rebate search tool identifies rebates that are available for homeowners by answering two simple questions: where you're located and how your home is primarily heated.

That will generate a list of results that are available for that homeowner that are you can filter as well based off of your interest for any particular upgrade.

The program currently offers rebates of up to $3,000 for home switching from fossil fuel to a heat pump.

This list here is just highlighting some of the key eligibility criteria for different systems.

And it's also worth noting that the provincial rebates are stackable to the new Canada Greener Homes grant.

Again, just more rebates here for different systems, including the electrical service upgrade to support that installation.

As I mentioned, the community Energy coach also administers the heat pump Group Purchase Rebate Program.

This is an additional rebate to encourage homeowners to work together and switch from fossil fuel to a heat pump.

Homeowners working together can get this additional rebate of up to $500.

It's based on group size.

The larger the group, the larger the rebate, and all homeowners start by registering for their group by starting a new group or joining an existing group.

As you can see from the chart on the screen here, groups can be as small as two to four homes, you and your neighbor, for example, or upwards of 20 to 30 homes.

We've also developed a variety of resources to help promote this program and help homeowners really understand how the process works.

The GPR codes are active for 90 days from the day that they're started.

And the code itself includes the expiry date for clarity.

As an alternative to rebates, there's also the low interest financing program.

This would be a loan size of $1,000, upwards of $40,000 to cover the cost of that installation again when switching from fossil fuel to a heat pump.

And homeowners must work with a finance registered contractor to access this offer.

For those heated with electricity at the moment, there are also rebates of up to $2,000 available from BC Hydro, again stackable to the federal program.

This federal program was launched just at the end of May.

It is stackable with the provincial program, which is awesome.

There is more available for every individual homeowner.

They are offering grants of up to $5,000 towards upgrades as well as $600 towards Enter Guide home evaluations.

Every homeowner has to register through the homeowner portal and have both a pre and post-retrofit enter guide evaluation as required for the program.

And the homes must be the primary residence.

So the federal program in particular is not available for renters or landlords.

Now that was just a very high-level introduction to both the federal and provincial programs.

This is a resource developed through our program that is essentially a catalog of different resources from print to digital marketing materials to text-based resources as well.

These are all customizable to cater to a specific rebate or the general program as well.

Social media is an excellent way to catch the eye of a homeowner or stakeholder.

Again, to target whether it's a heat pump rebate or just the programs that are available.

It can be text-based, very customizable, or highlight a key image that's very appealing to the audience.

Twitter can be a useful example as well.

You're working with a minimal character count to really get the point across.

Another option as well is direct mail.

This has proven to be a really, really effective way at generating interest in the CleanBC programs.

Local flyers and brochures can be delivered to members of the community to promote energy efficiency upgrades.

As seen from the example on the screen here with the District of Sanach, it's also an excellent way to tie in your climate action goals for the community by tailoring the information there, important links for homeowners to click on, as well as those rebates that reflect your climate action goals.

There's also the opportunity to host community webinars.

Our program hosts reoccurring segments for the considering purchasing a heat pump webinar.

Many local communities also choose to fund a municipal top-up.

So this would be an additional rebate added automatically to a homeowner's rebate application.

In most cases, when switching from fossil fuel to a heat pump.

This would be administered through the provincial program administration, and it would be a lump sum of funding that would be determined with the municipality and the provincial program on how that gets distributed out to members of the community.

A designed limited time offer, they usually go quite quickly as well.

A lot of municipalities are also opting for promoting the GPR as an alternative.

This is a program funded by the Community Energy Coach program, so there's no need to have that funding like there is the portion for the municipal top-ups.

Really, the role of the municipality here is to promote the program itself, promote the code.

We also have a number of GPR-specific flyers that you can enter the code and distribute that again, both print and digitally.

Many municipalities are also exploring PACE financing, so property assess clean energy.

This allows a homeowner to borrow money through their property tax bill and repay that.

Some municipalities are currently exploring this right now by receiving funding through separate programs.

So the Federation of Canadian Municipalities, for example, offered some funding for that program.

And it's also expected that both the provincial and federal governments are adopting these programs.

Now, as a small community, there's definitely opportunity to learn from the programs that are already in development, including those PACE programs within the CRD.

There are pilot programs being launched.

It's important to understand as well as the administrative costs and just the planning involved with PACE programs.

Just to summarize here as well, these are all resources that can be highlighted in our marketing toolkit available by contacting myself at the email on the screen.

I've just highlighted some very general information about some of the key features in that toolkit direct mail, community newsletters, funding municipal top-up, seating and GPR code, and of course learning from those programs that are already in place.

And thank you.

That's all I have.

Great.

Thank you very much.

I'm sure there'll be some questions.

Counselor Lemmon?

Thank you, Sam.

I've a basic question about the rebates and monies available.

I think I think one of the sticking points for people in getting a heat pump is the need for retrofits.

If they have an older house, you know, to make it tight and secure and potentially energy efficient, costs a lot and can be off-putting.

Can the grants, and I'm and I'm asking this in part, so you know, if we if we're able to do a campaign, so we have this information, can the grants cover the cost of some of the retrofits?

Definitely.

Yeah, it is designed to cover a portion of.

So it's not designed to cover um the entire project by any means, but it's to help support those homeowners in in making those renovation plans.

Okay.

Um thank you.

Second question.

Um in general, we're we're looking at around you know, $10,000 to $12-ish thousand dollars for a heat pump, right?

So did I see a figure there that if all of the available grants were potentially incorporated, you could be looking at half the cost of a heat pump, right?

Most definitely, especially with the new federal program, uh, because they're stackable.

So you've got that base of 3,000 through the provincial program and upwards of an additional 5,000 through the federal program.

That's of course for the uh fossil fuel to heat pump scenario.

Um it's a little bit less if you are currently electrically heated.

Okay, great.

Um, third question.

In in doing a campaign, um, I see that you provide templates, but those um would would would the templates be amenable to local content and town logos?

Definitely, yeah.

So some part of my role with the community energy coach is to work with you guys and customize that resource together.

So whether it's something that we have that you really, really like and you have specific content, I can include that and incorporate that into the documents we already have, uh including those logos.

So it's definitely something it's it's an ongoing conversation to get it the resource that you guys are looking for.

Okay, thank you very much.

Of course.

Anybody else?

Councillor Rogers.

Yes, uh, thanks again for the presentation.

Um the it's certainly the terminology stackable confuse me, but it basically means that you could um uh combine the funding of the the municipal, the province, and the federal all into into one.

Um do uh do any of those cap on on a particular aspect?

Um it's one thing to get a new heat pump, but you may have to convert and modify your existing furnace and upgrade the electrical.

So, do any of those stackable components uh are they limited in what they can provide in any one of those categories?

Um, yes, yes and no.

Um, so the the federal program is $5,000 available across all upgrades, whereas the provincial program has X amount of rebate dollars per given upgrade.

Uh, you mentioned the electrical service upgrade.

That is a rebate unique to the provincial program.

There wouldn't be additional rebates through the federal program for that particular upgrade.

Okay.

Uh you you said the program began in May.

When when is when do all these components stop?

You know, the federal when the federal is over or when the province is over?

Yeah, the the provincial program is ongoing and has been ongoing for quite some time.

Uh, there's not really any end date in sight.

With the federal program.

Uh that one's a little bit more undetermined.

Um they've committed to, I believe it's 700,000 homes of $5,000 worth of grants.

Now the process of the federal program is involved.

It does require both the initial and follow-up energy home evaluations.

And it isn't until a homeowner goes through that entire process that they receive funding.

So with that, it's likely that there are homes that don't completely finish the program.

Okay.

Is that an issue?

Yeah, we um speaking from feedback, we've also heard from homeowners, it can be tricky.

There was a limited time offer, double the rebates that just expired at the end of June.

That drove uptake quite significantly.

COVID was a long, long delay in that as well for receiving products from out of country.

But as far as we know, as far as the program continues on, it should be manageable for sure.

Okay, my last question.

I appreciate that your your coaching uh availability.

It can be uh quite um confusing and and uh well let's say challenging.

So does CleanBC also provide um uh instructional or uh you know YouTube videos?

At this time, no.

Um due to uh GCPE, so the provincial uh requirements for promotion, we're a little restricted in that sense.

Uh, through the community Energy coach, we've delivered webinars such as the considering a heat pump webinar I highlighted.

While we don't have a channel that we feature those webinars, uh, if you guys have a YouTube channel or a lot of community groups might have one, they can be hosted on those platforms.

Okay.

Thank you for your time.

Thank you.

Anyone else?

No.

Nope.

Thank you very much for coming speak to us.

Thanks again.

Thanks.

Good night.

So next we're at public participation period.

So if you would like to call in, it's 778 402 9227.

And then conference ID number 377 569 687 pound.

Do we have any callers on the line stuff?

Yes, Mayor Screach, we have a couple callers on the line tonight.

The first caller being uh with the last four digits 5493.

I think I know who that is.

Caller with the last four digits 5493.

Did you have anything you'd like to say to us tonight?

What's your so?

Then thing?

Thank you.

Okay, thank you.

The staff, the next one.

The other caller we have has the last four digits, five, five, one three.

Okay, caller with the last four digits five five one three.

This is your opportunity.

Press star six to unmute yourself.

Listening.

Hello.

Listening.

Oh okay.

Two listeners.

Okay, thank you.

Are there any other callers on the line, staff?

Uh no, Mayor Scroogech, that concludes the callers currently.

Thank you.

Thank you very much.

So we're gonna move on right to 8.1A, which is just needs the staff recommendation moved.

All in favor, opposed.

So move.

Thank you.

Moved and seconded.

That's carried.

And then we have item B, which is the annual report.

Move adoption.

Thank you.

Second.

So it's moved by Councillor Rogers, seconded by Councillor Mattson.

We had one question.

Sure.

Just were there any public comments?

Well, it'll be posted now, I think.

Oh, that was already posted.

Well, I think it was posted as a draft.

Right.

Yeah.

So as a draft, I just wondered if anyone.

There have been a few minor changes made.

He was wondering if there's any public comments.

I can't respond to that.

I'm not aware of that.

No.

Okay, thank you.

Okay, everyone's good.

All in favor, opposed, that's carried.

Thank you, staff for that.

And then item C is the official community plan consultation and local government legislative requirements.

Pardon?

I think it was pretty straightforward.

Yeah.

Good report.

Did you want to speak to it, Lindsay, or just answer questions?

I'm happy to give you a presentation, although if you would just like me to answer questions, I'm I'm delighted to do that as well.

Yeah.

Is everyone comfortable with it?

Pretty straightforward, I think.

Yeah, I think our staff have identified the issues well and and I agree with our recommendations.

Okay.

So how would you like to move the recommendation?

Is it as as a block?

Um yeah, as as staff's recommendation is, yeah.

Okay, so that's moved by councillor Rogers.

Second.

Seconded by Councillor Lemon.

Okay, everyone's good.

All in favor?

Opposed?

That's carried.

Thank you, Lindsay.

So M D.

So I'm presuming you would probably like to speak to this.

Oh, we're not.

Well it's probably Lindsay or I'm I'm I'm happy I'm happy to speak to it.

Um this is an award of contract, so council is aware that we have uh we posted a request for proposals.

We received three responses.

The three responses were all quite close in terms of price point, however, in terms of um value for uh for what was on offer the proposal that we've identified for council um far exceeded um the the others in terms of the total the total amount of points scored.

Um so we are um recommending that the community climate action strategy uh project be awarded to the community at a minute uh sorry community energy association uh for a total cost of up to $70,000.

Okay, thank you.

Questions?

Councilor Lemmon um thank you lindsay uh i i note that this is a not for profit organization were the other two for profit organizations they were yes okay that's all thank you counselor rogers uh i'd um him had just sent us out the rfp and i was really impressed with um uh the caliber and um and expertise your organization so uh congratulations uh staff on on working with and and getting such a uh an outstanding group thank you we appreciate that yeah so there's a staff recommendation there similar second yeah moved by councillor rogers seconded by councillor lemon everyone's good no I was gonna say you're being awfully quiet yeah cat's got his tongue I'm just gonna vote against because I've dudes about this whole process fair enough yeah so all in favor opposed councillor mattson is opposed item E is letter of support for CRD zero emission vehicle awareness grant I'd like staff to help us on this one I'd like to hear from staff okay staff counselor rogers would like an explanation uh hello, through the chair, this is Jeff Chow, Senior Planner uh this is the CRD is um responding to a an initiative to uh to build additional awareness for electric vehicles.

It's a grant from the from uh National Resources Canada for 75% of the costs of the program.

So they have identified a kind of a multi-pronged initiative to help raise awareness of electric vehicles in the capital region.

And in particular, of interest is uh working with strata corporations to understand what sort of what's involved in improving EV and s infrastructure in their um in their complexes, and that includes uh electric bicycles as well as electric cars.

So electric cars I think are we are seeing that type of infrastructure infrastructure more common but uh how do you support electric bicycles so for example the town has some great uh infrastructure in place already for for uh for bicycle uh paths regional trails and as well as our on on road bike lanes um one of the big barriers for to s to see people get out of the cars and use alternatives such as e-bikes um is having the facilities to store and charge them in your residence in particular uh multifamily and rental type situations so uh this is the intent of this is to show people how how they work and you know what's involved what are the costs answer people's questions about them and for um to do some demonstration one of the other aspects of this demonstration program so uh you know people could try electric vehicles different types of electric vehicles or try electric bike and see if that's something they're interested in doing um that's just one of the one or two of the different um aspects of this kind of multi-pronged approach okay so the intent here oh yeah so the the additional point here is they are seeking they are looking at trying to get some funding together um and so they would like municipalities to help contribute to this initiative uh and at this point uh obviously at this point in the budget year it's difficult to commit to anything but uh it it is for uh it is for a program for next year and so it's something that that we could bring forward as as as to consider at the time of budget uh times of doing the budget for 2022 recommendations okay thank you it's moved by councillor mattson second second by councillor rogers just a few questions go ahead yeah um staff the i i attended the um webinar on the on the rfp process and and certainly there looks like a um uh a heck of a demand um across um across Canada and uh they're um and but and I really appreciate the CRD going forward with this particularly in in dealing with that most uh difficult of groups um the strata councils um uh trying to get them on board the the terrifying uh implications of retrofitting for electric vehicles um you know so it seems like the overall cost would be something like $200,000.

I like the idea of bringing in the tradespeople.

Um do you know what other municipalities are signing on to this uh for the for the chair um no I don't I think they've all got the letter at the same time right there was a decision at CRD to go forward with it.

So I think this likely went out to everyone at the same time.

It was the word some municipalities that kind of worried me.

And I guess I'm I'm curious because we're in the letter, it uh had a whole bunch of XXX um about you know what we're prepared to commit.

And I guess I guess we'll make that determination.

Um I think in the moment all we're doing is a letter of support.

Yeah.

So we're not committing anything.

So we're not we're not doing this letter that's um because it does look like um on page seven a a um um a form letter that we sh we need to add in, and it does say that we're committing ourselves to X number of dollars.

No, it doesn't.

No, it doesn't.

The whole purpose of the motion is just to support the letter of support, not some odd.

It says optional, right?

So we're not gonna commit ourselves to any funds.

Okay.

Um I suspect if the CRD is successful, they will they may well ask for a small amount of money, but it's not gonna be much.

Okay.

So it's really largely from the CRD, then.

All in favor.

Okay.

Yeah.

That's good.

Thank you.

Okay.

Opposed.

That's carried.

So we have our committee of the whole, which we can probably do all as one.

Thank you.

Moved by Councillor Mattson.

Seconded by Councillor Rogers.

All in favor.

Opposed.

That's carried.

And then we have our correspondence.

Go ahead.

That happened.

That happened quickly.

Um, number three, the campaign.

Um are we agreeing to some dollars for the campaign?

I think our motion at the end of the day at the committee of the whole was just to refer it to staff.

Thank you.

Okay.

And they would come back with what they felt might be needed.

Okay.

Yeah.

Okay.

Good.

Rather than a a hard m amount.

Yeah.

So and you worship on on the number two.

Um I'm sorry I did go back on that one as well.

Um, but um, when we heard from um uh the presentation from Sham this evening, um the going rate per miss uh per rebate per unit that was $350 uh um and that's what all the other municipalities are doing $350 dollars um for a household conversion.

Um so we we're saying includes six thousand dollars, and I'm wondering if again if that's up to uh to staff so that it can be the the discretion of being equivalent to the other municipalities at 350 well i guess that's a different motion than what we passed um it would still count at six thousand well so then you would be going down to eighteen houses or something right yeah sure I think staff can probably work with that when they I I think we're the advantage the only reason I would support going to three fifty is it sounded as if you could just provide twenty thousand dollars or whatever the six thousand dollars to the province, and if people from your municipality applied, they they would do it rather than us having to do it.

So that okay, and that was the three hundred and fifty so that seemed to make sense.

But if we're gonna be doing it anyway, then why not?

Anyway, yeah, more people better.

Well, let's leave it with staff too.

Obviously, there's a whole lot more to it with the BC program and the CRD program that we need to figure out and which is the best one to do.

Yeah, just be consistent.

Okay, so we're good on both those points.

Yeah.

So we have um I would move A.

Okay, so we're moving receipt of A.

Yeah.

So we have a second.

All in favor, opposed, that's carried.

Refer B uh to staff.

Sure.

So that's moved to.

I mean, I think one of the obvious things with that one is um is West Shore Parks, right?

I mean, if if there's a health warning out for heat is is for the five West Shore municipalities to work with West Shore Parks for access to the to the ranks.

Yeah.

Um, or something to that effect, so that at least people have have somewhere to go.

Damien?

Your worship, I can uh bring that up at our next meeting if you like.

Sure, it'd be worth just floating the idea.

Yeah, yeah.

Okay, yeah.

Okay.

Good.

All in favor?

Suppose that's carried.

Um so C we're moving receipt.

Okay.

Yeah, we've already dealt with those, so we have to.

Yeah.

Okay, so that's moved and seconded.

All in favor, supposed that's carried.

So D, I'd like to move that we provide $500 for them.

500.

500?

This is for uh extreme outreach.

Yeah.

It'll just to just give them something.

Sure.

Okay.

I'll second that.

I agree.

Okay.

Unless you want to give them more, but I think that just shows you that we yeah, it shows that we're doing something.

Yeah.

Yeah, I no, I agree.

It's raised them up.

So you moved it?

500?

We've seconded.

Yeah, I second.

Anyways.

Well, I mean, it's really completely out of budget cycle, right?

I was gonna say nothing.

So I'm surprised.

Yeah, yeah.

So let's move that before we get low lower.

So 500 at least is kind of you know, we're we can help you a little bit, but it really is out of budget cycle.

They can always apply next year within the proper budget.

This is in crisis mode.

Okay, so that's 500 moved by counselor Mattson, seconded by myself.

All in favor, opposed, that's carried.

This I I mean this actually came just as information, but I 9.2, but I put it on there because I think it's important for us to write in support.

I think this is a really major issue.

Um, so I think we should write in support to the minister and also copy the the other municipalities to maybe get a little bit of momentum.

Yeah.

And well as advise the RCMP that we understood what they had to say in every supporting.

Yeah.

Okay.

So that's moved by Councillor Matson, seconded by Councillor Rogers.

So we'll write a letter of support to Minister E B and then copy the other municipalities and contact the RCMP.

All in favor, opposed.

That's carried.

There's no bylaws, there's no new business.

So we are at question period now.

Um so we'll pause there just for 30 seconds if anybody would like to call in seven seven eight four zero two nine two seven and then conference ID three seven seven five six nine six eight seven pound and the question can be about anything, anything that was on the agenda tonight or anything in general, really.

My thirty seconds, what will I do?

I usually use the second hand on that clock.

Do we have any callers on the line stuff?

Mayor Screech, we still have just the two callers on the line from the beginning of tonight's meeting, who we're both calling in to listen, but may now have a question for council, uh starting with the caller with the last four digits, five four, nine, three.

Okay, thank you.

So if either of the folks that were on listening have a question, certainly please feel free to unmute yourself and ask the question.

And if not, that's fine as well.

Okay, so I'm gonna presume that's not, and we'll carry on to motions and notices of motion, Councillor Rogers.

Yes, thank you.

Um, I've got a motion in front in uh before you, but I'm going to modify it if I may.

Um, that uh council requests COD to allocate funds uh towards reduction of GHGs uh by installing bike blockers, charging stations for e-bikes, and electric vehicles, and actively promote bus service uh to the park.

And this the next point is to update the TS Lake Park map to show bus routes and bus drops as well as what they were already showing for cars.

Okay.

So I've I've removed the uh building the best stop at Phelps.

That's that's not a good idea.

And um balancing the the parking demands is also not a good idea.

So I'm really promoting um uh electric vehicles bikes and uh transit much like um active transportation not to the CRD has anything to do with transit but is there a seconder for the motion sure okay so I'm not you know my thoughts on this through my emails I'm not did you going to get into it?

Pardon me?

Did you send emails?

I thought we weren't supposed to send emails yeah so so there's no is there no second?

No, Councillor Matts and seconded it.

Just for discussion.

Yes right so I just have a question.

So I understood from those emails that I didn't read that the CRD was already was doing work in this area already in terms of dealing with parking issues, etc.

Well, they certainly, in terms of an electric vehicle plan, have got a really comprehensive plan for the region laid out that they've been working on.

Yeah.

Yeah.

Um yeah, I mean, I last week the Viewer All Climate Coalition came and asked for most of these things, right?

To the e-bike lockers, um, the electrical vehicles.

I think they talked about expanding the parking lot in Langford.

Um, and they've written a letter to the CRD asking for those things.

And my point in the emails was that I personally feel that the letter is going to have a lot more credence at CRD coming from the and as a director, I can put it on an agenda and I will.

So, but as I say, I don't want to get into a big harangue about it.

Um, and and I mean asking the CRD to promote why why is this there's a motion already on record at the CRD that we're going to promote alternative modes of transportation to get to our parks in general, which was just passed in the new transportation priorities of the last board meeting.

So you know, we've already done that.

So, you know, essentially we're asking the CRD to do things that they're already doing.

So I'd like to just amend my motion.

I'd like to recommend move an amending motion.

Sure.

That our CRD director take to the CRD just our hopes that parking can be addressed by dealing with some of these issues in in discussions at the CRD board.

So um so I mean that's my I don't know if any wants to second it fine.

In other words, I'd like to ask a question.

David would go to the meetings and just express the con you know our hopes that these sorts of things could be added.

Yeah go ahead um I I liked the idea personally of having the VRCC approach the CR the CRD as opposed to us.

And would that be would that be more effective?

Well that's already done, right?

That letter's gone.

I mean what counselor Mattson's suggesting, I think you could look at it as a referral motion, and that's just referring it to the CRD director.

Which is fine.

To raise the issues.

Yeah, yeah, yeah.

So um so it gets done without making a formal letter, is what I'm looking for.

So um just let me get a clarification on that your worship.

Yeah, I can second that.

A referral of what?

The whole motion to the CRD director.

This this or this the um this motion, yeah.

Well, your amended motion, which we're referring to.

Okay, I'll I can be happy with that.

Okay, so thank you, Councillor Mattson.

So referral to the CRD director is moved by Councillor Mattson, seconded by Councillor Lemmon.

Everyone's good.

I'm gonna call the question.

All in favor, opposed, that's carried.

So good.

Thank you, everyone.

Okay, thank you, everyone online, and we're gonna look forward at our next council meeting to seeing everybody in the flesh.

I like to see the smiling faces from here but you don't miss down and and don't forget that we have a cao meeting next tuesday at 5 30 after that yeah we do we do so that will be our official last meeting until after labor day is that in our calendars pardon that's not our calendars it should be in your calendars because i thought jennifer had put them all in it's not my phone we're all checking won't checking.

Any um, we just need a motion to terminate.

So moved.

Thank you.

Good.

Thanks everyone.