MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, JULY 20, 2021

MINUTES OF A COUNCIL MEETING

HELD ELECTRONICALLY ON TUESDAY, JULY 20, 2021 UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering D. Christenson, Director of Finance L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 4 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation. He noted he had recently attended an event at the Songhees Wellness Centre with representatives from nine South Island Nations, local government elected officials, Members of the Legislative Assembly and Members of Parliament regarding working together with First Nations.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 6, 2021

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Council meeting held July 6, 2021 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) G. Mann, GT Mann Contracting, Re: Proposed Development at 167, 169 and 171 Island Highway

Mr. Mann, owner, and B. Cassidy, architect, discussed a proposed development at 167, 169, and 171 Island Highway, specifically:

• neighbourhood engagement and feedback;
• traffic impact assessment;
• development information;
• building siting, massing, and streetscape;
• form and character; and
• project tenure.

Council members remarked on the favourable location and provided their individual comments that included tree retention, parking, massing, density, height, setbacks, and desire to minimize impact on Portage Park.

b) S. Wright, CleanBC Community Energy Coach, Re: Introduction of the Community Energy Coach Program

Ms. Wright spoke to Council regarding the Community Energy Coach program, CleanBC rebates overview, and how to promote the rebate program.

Council and Ms. Wright discussed grants covering a portion of required retrofits, grant availability and limitations, and the Community Energy Coach program process.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Revised Council and Committee of the Whole Meeting Schedule

1. Report dated July 14, 2021 from the Deputy Corporate Officer

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-82-21 THAT the revised Council and Committee of the Whole 2021 meeting schedule be adopted. CARRIED

b) Annual Report for the Year Ended December 31, 2020

1. Report dated July 15, 2021 from the Executive Assistant

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-83-21 THAT the Annual Report for the Year Ended December 31, 2020 be adopted. CARRIED

c) Official Community Plan Consultation and Local Legislative Requirements

1. Report dated July 14, 2021 from the Community Planner

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-84-21 THAT the Engagement Strategy dated July 12, 2021 from EcoPlan International as attached to the Community Planner’s July 14, 2021 report titled “Official Community Plan Consultation and Local Government Legislative Requirements”, to address and fulfill the Official Community Plan consultation requirements with Section 475 of the Local Government Act be endorsed. CARRIED

d) Community Climate Action Strategy Award of Contract

1. Report dated July 15, 2021 from the Senior Planner

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-85-21 THAT the award of contract for the Community Climate Action Strategy to Community Energy Association for a total cost of up to $70,000 be approved. CARRIED Councillor Mattson opposed

e) Letter of Support for CRD Zero Emission Vehicle Awareness Grant

1. Report dated July 15, 2021 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-86-21 THAT a letter be sent to Natural Resources Canada in support of the Capital Regional District’s grant proposal for a Zero Emission Vehicle Awareness initiative. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-87-21 THAT, in anticipation of Provincial government regulation that will amend the Community Charter and in support of a hybrid Council meeting model:

1. The required amending bylaw to Procedure Bylaw No. 677, 2007 to facilitate electronic regular and committee meetings and public hearings be prepared, and
2. The Advisory Committees continue to meet electronically on the Microsoft Teams Meeting platform until the end of 2021 when their meetings can once again be held fully in-person only on an alternating basis in Council Chambers. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-88-21 THAT the 2021-2025 Financial Plan be amended to include $6,000 for a heat pump rebate incentive program. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-89-21 THAT the Town’s heat pump rebate incentive program delivery options and related promotional information approach be referred to staff. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated June 9, 2021 from N. Wathanafa, Constituency Assistant to Hon. Mitzi Dean, Re: 2022 Budget Consultation

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated June 9, 2021 from N. Wathanafa, Constituency Assistant to Hon. Mitzi Dean, Re: 2022 Budget Consultation be received. CARRIED

b) Email dated July 9, 2021 from a resident, Re: Cooling Centres in View Royal

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-90-21 THAT the email dated July 9, 2021 from a resident Re: Cooling Centres in View Royal be referred to staff. CARRIED

c) Email dated July 12, 2021 from I. Brown, 328 Stewart Avenue, Re: Global Overheating and Heat Pumps

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated July 12, 2021 from I. Brown, 328 Stewart Avenue, Re: Global Overheating and Heat Pumps be received. CARRIED

d) Letter received July 2, 2021 from C. Power, Executive Director, Extreme Outreach Society, Re: Financial Assistance

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-91-21 THAT Extreme Outreach Society be issued a grant-in-aid in the amount of $500.00 to assist in the purchase of replacement appliances as described in Executive Director, C. Power’s letter received July 2, 2021. CARRIED

9.2 FOR INFORMATION

a) Letter dated July 9, 2021 from Mayor Helps, City of Victoria, Re: Release and Monitoring of Repeat Offenders

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-92-21 THAT the Mayor write a letter to the Attorney General and Minister Responsible for Housing with a copy to municipalities in the Capital Region and the WestShore RCMP in support of the City of Victoria’s letter regarding the release and monitoring of repeat offenders. CARRIED

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

a) Thetis Lake Transportation Improvements – Councillor Rogers

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Council request the Capital Regional District (CRD) to allocate funds toward the following Thetis Lake transportation improvements:

1. installation of bike lockers, charging stations for e-bikes and electric vehicles, and the active promotion of the all-park bus service (#53/#56); and
2. update the Thetis Lake Regional Park map to show bus routes and bus stops as well as cars and bikes.

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the main motion be amended to replace the direct request to the Capital Regional District and instead begin with the following replacement paragraph: ‘THAT CRD Director Screech advocate for the following Thetis Lake transportation improvements in his CRD capacity:’ CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT CRD Director Screech advocate for the following Thetis Lake transportation improvements in his CRD capacity:

1. installation of bike lockers, charging stations for e-bikes and electric vehicles, and the active promotion of the all-park bus service (#53/#56); and
2. update the Thetis Lake Regional Park map to show bus routes and bus stops as well as cars and bikes. CARRIED AS AMENDED

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT this meeting now terminate. Time: 8:06 p.m. CARRIED

MAYOR __________________________ CORPORATE OFFICER __________________________