Council Meeting/Documents/MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, OCTOBER 20, 2020

Minutes

MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, OCTOBER 20, 2020

November 3, 2020Pages 6–146 sections

Official minutes from the previous Council meeting held on October 20, 2020, documenting resolutions and committee reports.

October 20, 2020Approval of 2021-2025 Financial Planning CalendarRestoration of Hart Road Lime Kiln approvedEnvironmental Development Permit for 275 Kerwood Street denied

TOWN OF VIEW ROYAL

Page 6–14

MINUTES OF A COUNCIL MEETING

Page 6–14

HELD ELECTRONICALLY ON TUESDAY, OCTOBER 20, 2020

Page 6–14

UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Davison, Community Planner E. Bolster, Deputy Corporate Officer J. Paterson, Corporate Services Clerk 2 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the agenda be amended to include items 7(a), 8(a)(e), 8(a)(e)(1), 8(b)(e) and 8(b)(e)(1);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held October 6, 2020

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Council meeting held October 6, 2020 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) L. Hagen and M. Bergstra, Action on Smoking and Health (ASH Canada), Re: Smoking and Vaping in Public Places

M. Bergstra, spoke to Council regarding ASH’s mandate and partners; tobacco facts; concerns with vaping and cannabis modeling to youth; and additional actions that municipalities could take to ensure comprehensive smoking, vaping and tobacco bylaws.

Council and Ms. Bergstra discussed the need for a regional approach by engaging the Capital Regional District and Dr. R. Stanwick, Vice President, Population Health and Chief Medical Officer, Island Health, in this initiative.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Ministerial Order No. M192 – Open Meetings Public Attendance

Verbal report from the Director of Corporate Administration

The Director of Corporate Administration noted that the proposed resolution replaces the July 7, 2020 Council resolution that addressed Ministerial Order No. M192. The changes proposed include provisions for Advisory Committee and Board of Variance meetings, an amended correspondence submission time to Committee of the Whole, and removal of the requirement for draft minutes to be posted on the Town’s website given that the webcast is available as soon as possible after the meetings.

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT, pursuant to Ministerial Order No. M192 of the Minister of Public Safety and Solicitor General passed June 17, 2020, Council authorizes, until there are changes to the restrictions on gatherings and social distancing requirements, all open meetings shall be conducted without members of the public present;

AND THAT openness, transparency, accessibility, and accountability of these meetings are ensured through the following means:

live webcasting to see and hear the Council and Committee of the Whole meetings available through a link on the Town of View Royal website;
participation in and attendance at Council and Committee of the Whole meetings via real-time telephone conference and interactive chat for Public Participation and Question Period;
participation in and attendance at Board of Variance meetings via real-time telephone conference;
attendance at Advisory Committee meetings via real-time telephone conference;
provision of a newspaper notice of Council and Committee of the Whole meetings;
accommodating Petitions and Delegations by audio only or pre-arranged live video presentation;
accommodating applicants/consultants by audio only or pre-arranged live video presentation;
making the meeting agenda available on the Town of View Royal website;
accepting written correspondence up to 3:00 p.m. on the day of the Council and Board of Variance meetings and 1:00 p.m. on the day of Committee of the Whole meetings for inclusion on the agenda; and
posting recorded webcast meetings on View Royal’s website as soon as possible after the meetings. CARRIED

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit No. 2020/06 – Dock Application – Shoreline and Natural Watercourse Development Permit Area – 275 Kerwood Street

Report dated October 14, 2020 from the Community Planner The Community Planner summarized the report for Council. Council and staff discussed the extent and cumulative impact of foreshore development.
Comments from the Applicant
Comments from the Public
Correspondence a) Email dated October 16, 2020 from C. Cameron, 327 Stewart Avenue, Re: Environmental Development Permits – 275 Kerwood Street

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated October 16, 2020 from C. Cameron, 327 Stewart Avenue, Re: Environmental Development Permits – 275 Kerwood Street be received. CARRIED

b) Email dated October 14, 2020 from P. Hyslop, Re: Environmental Development Permits – 275 Kerwood Street

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated October 14, 2020 from P. Hyslop, Re: Environmental Development Permits – 275 Kerwood Street be received. CARRIED

c) Email dated October 14, 2020 from C. Stokes, 281 Kerwood Street, Re: Environmental Development Permits – 275 Kerwood Street

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated October 14, 2020 from C. Stokes, 281 Kerwood Street, Re: Environmental Development Permits – 275 Kerwood Street be received. CARRIED

d) Email dated October 14, 2020 from D. Law, 275 Kerwood Street, Re: Environmental Development Permits – 275 Kerwood Street

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated October 14, 2020 from D. Law, 275 Kerwood Street, Re: Environmental Development Permits – 275 Kerwood Street be received. CARRIED

e) Email dated October 16, 2020 from D. Law, 275 Kerwood Street, Re: Environmental Development Permits – 275 Kerwood Street

Memorandum dated October 19, 2020 from the Community Planner, Re: 275 Kerwood Street – Building Permit Considerations and Timeline

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the email dated October 16, 2020 from D. Law, 275 Kerwood Street, Re: Environmental Development Permits – 275 Kerwood Street be received. CARRIED