Town of View Royal Council Meeting Agenda

TOWN OF VIEW ROYAL

COUNCIL MEETING

TUESDAY, JULY 7, 2020

IMMEDIATELY FOLLOWING THE PUBLIC HEARING

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. This meeting will be live webcast commencing immediately following the Public Hearing scheduled for 7:00 p.m. and may be viewed by clicking on the following link:

Click here to view the live webcast

If you would like to participate in the meeting by phone or via the chat feature, please see information below:

Phone: 778-402-9227 and use Conference ID: 698 462 682#

Chat Feature: The chat feature is available through the "Click here to view the live webcast" link above and by looking for the Q&A icon at the top right hand corner of the screen during the live webcast.

You may also provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 3:00 p.m. on Tuesday, July 7, 2020 for inclusion in the July 7, 2020 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Public Hearing held June 16, 2020 (Pg.6 - 24) b) Minutes of the Council meeting held June 16, 2020 (Pg.25 - 30)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD a) Electronic Participation Instructions (Pg.31)

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Ministerial Order No. M192 - Open Meetings Public Attendance

1. Report dated June 30, 2020 from the Director of Corporate Administration (Pg.32 - 55)

Staff Recommendation: THAT Council, pursuant to Ministerial Order No. M192 of the Minister of Public Safety and Solicitor General passed June 17, 2020, authorize that until there are changes to the restrictions on gatherings and social distancing requirements, all open meetings of Council, including Committee of the Whole, shall be conducted without members of the public present in Council Chambers;

AND THAT openness, transparency, accessibility, and accountability of these meetings are ensured through the following means:

1. live webcasting to see and hear the meeting available through a link on the Town of View Royal website;
2. live interaction in the meeting via real-time telephone conference for Public Participation and Question Period;
3. participation in the meeting via interactive chat for Public Participation and Question Period;
4. provision of a newspaper notice of the meeting;
5. accommodating Petitions and Delegations by audio only or pre-arranged live video presentation;
6. accommodating applicants/consultants by audio only or pre-arranged live video presentation;
7. making the meeting agenda available on the Town of View Royal website;
8. accepting written correspondence up to 3:00 p.m. on the day of the meeting for inclusion on the agenda;
9. posting recorded webcast meeting on View Royal’s website after the meeting; and
10. posting draft minutes as soon as possible after the meeting.

b) Soil Permit Application No. 2020/01 - 7 and 9 Erskine Lane

1. Report dated June 30, 2020 from the Senior Planner (Pg.56 - 85)

Staff Recommendation: THAT Soil Permit 2020/01 be approved in accordance with the reports and plans attached to the June 30, 2020 report from the Senior Planner titled “Soil Permit Application 2020/01 – 7 and 9 Erskine Lane;”

AND THAT Soil Permit 2020/01 include the following conditions:

1. Compliance with the requirements of Soil Deposit/Removal Bylaw, No.869, 2013 as amended.
2. Issuance of a Tree Permit with a tree protection plan is required prior to beginning work around the protected root zones of trees to be retained.
3. Permit expiry one year from the date of issuance.
4. At completion: a. a qualified Professional Engineer or Geoscientist must provide certification of slope stability and confirm there is no net increase in offsite surface drainage b. permit security may be used to vegetate or otherwise cover remediation areas to discourage non-invasive plant species.

AND FURTHER THAT Soil Permit 2020/01 be issued upon receiving a security deposit of $4,000 to ensure compliance with the conditions of the permit.

c) 2020 Tax Sale Deferral

1. Report dated June 29, 2020 from the Manager of Accounting (Pg.86 - 88)

Staff Recommendation: THAT the report dated June 29, 2020 from the Manager of Accounting titled "2020 Tax Sale Deferral" be received for information.

d) View Royal Park Plan Update

1. Report dated June 30, 2020 from the Director of Development Services (Pg.89 - 90)

Staff Recommendation: THAT the report dated June 30, 2020 from the Director of Development Services titled "View Royal Park Plan Update" be received for information.

e) Pacific Opera Victoria - Pop Up Performances in View Royal

1. Report dated June 30, 2020 from the Director of Development Services (Pg.91 - 92)

Staff Recommendation: THAT the report dated June 30, 2020 from the Director of Development Services titled "Pacific Opera Performance in View Royal" be received for information.

f) Draft Annual Report for Year Ended December 31, 2019

1. Report dated June 29, 2020 from the Interim Executive Assistant (Pg.93 - 173)

Staff Recommendation: THAT the report dated June 29, 2020 from the Interim Executive Assistant titled "Draft Annual Report for Year Ended December 31, 2019" be received.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

(motion to receive)

a) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held May 14, 2020 (Pg.174 - 177) b) West Shore RCMP Monthly Media Summary May 2020 received June 22, 2020 (Pg.178) c) Minutes of the West Shore Parks and Recreation Society Annual General Meeting held June 20, 2019 (Pg.179 - 183)

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated July 2, 2020 from D. Grove, President, Victoria Electric Vehicle Association, Re: Access to Electric Vehicle Charging in Multiple Unit Residential Buildings (Pg.184 - 192) b) Letter dated June 22, 2020 from Mayor Helps, City of Victoria, Re: Modular Housing (Pg.193 - 198)

9.2 FOR INFORMATION

a) Letter dated June 17, 2020 from Insp. Preston, Officer in Charge, West Shore RCMP, Re: West Shore RCMP Annual Performance Plan (Pg.199 - 201)

10. BYLAWS

a) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1050, 2020 A Bylaw to Amend the Zoning Bylaw with Respect to Creating the CD-24 (Burnside Helmcken Residential) Zone and with Respect to the Rezoning of 3, 5 and 9 Helmcken Road and 1449 Burnside Road West (third reading and adoption)

1. Bylaw No. 1050 (Pg.202 - 204)

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1053, 2020 A Bylaw to Amend the Zoning Bylaw with Respect to Rezoning of 107 Cheltenham Street (third reading)

1. Bylaw No. 1053 (Pg.205 - 206)

11. NEW BUSINESS

a) BC Transit handyDART Facility - 2401 Burnside Road West - Councillor Mattson

12. QUESTION PERIOD

a) Electronic Participation Instructions (Pg.207)

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, July 21, 2020 at 7:00 p.m.