TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, NOVEMBER 17, 2020

MINUTES OF A COUNCIL MEETING

HELD ELECTRONICALLY ON TUESDAY, NOVEMBER 17, 2020 UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192

PRESENT WERE:

Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers

PRESENT ALSO:

K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Davison, Community Planner J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer J. Cochrane, Executive Assistant

21 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 8:13 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held November 3, 2020

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Council meeting held November 3, 2020 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) J. Daly, CEO, Our Place Society and C. Diebel, Director, New Roads Therapeutic Recovery Community, Re: New Roads Therapeutic Recovery Centre – 94 Talcott Road

C. Diebel provided Council with an update of the New Roads Therapeutic Recovery Centre at 94 Talcott Road, specifically resident composition, programs, staffing, educational opportunities, transition support and spaces available at the Centre. Ms. Diebel thanked Council for their support.

Council and Ms. Diebel discussed programs, number of residents at the Centre, volunteers, staffing and the Centre’s shifting focus to increase treatment referrals. Ms. Diebel invited Council to visit the Centre once it is safe to do so and Ms. Diebel was encouraged to provide Council with an update in approximately a year.

b) I. Bruce, Executive Coordinator, Peninsula Streams Society, Re: Beach Nourishment

Mr. Bruce gave Council a presentation regarding the Peninsula Streams Society and their projects, specifically:

• beach education and habitat conservation;
• forage fish egg beach survey locations and results;
• Pat Bay Beach nourishment;
• Tod Inlet Beach project; and
• Green Shores.

Mr. Bruce described his proposal for beach nourishment projects at Portage Inlet Linear Park beach area (public land) and Hospital Creek area (public land and private land) in 2020-2021 and the Hospital Creek test nourishment plot work undertaken already.

Council and Mr. Bruce discussed herring collapse, fish foraging, revitalization of beaches, Department of Fisheries and Oceans support, and costs/funding sources for the project, including private property owners. Mr. Bruce invited Council to visit the beaches and noted he will submit a grant-in-aid application to the 2021 budget deliberations for the two beach nourishment projects he described in the municipality.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) CRD Housing Temporary Sign Permit – 1910 West Park Lane

1. Report dated November 9, 2020 from the Community Planner

The Community Planner described the temporary sign application and suggested alternatives.

Council noted that, although they feel signs are distracting on the side of a highway, they understand the Capital Regional District’s (CRD) need to advertise the rental suites.

J. Reilly, Manager, Initiatives and Programs, CRD, spoke to Council regarding the temporary sign permit application, specifically, size of the proposed sign, advertising/marketing of rental suites, and sign content.

Council, staff, and Mr. Reilly discussed sign content, challenges with renting suites, and placement of signage.

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT Sign Permit No. 2020/07 for a CRD Housing Temporary Sign Permit at 1910 West Park Lane be declined. DEFEATED Mayor Screech and Councillors, Kowalewich and Rogers opposed

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

C-117-20 THAT the Capital Regional District be advised to work with Town of View Royal staff to develop a revised plan for the CRD Housing temporary signage to be located at 1910 West Park Lane. CARRIED

b) View Royal Park Plan Final Draft

1. Report dated November 12, 2020 from the Director of Development Services

The Director of Development Services gave a summary of the report to Council.

Council and staff discussed plan implementation, priorities, funding, and specific initiatives such as a fenced dog area, naturalizing of the ditch, and potential installation of drinking fountains, parking, and a sidewalk into the Park.

MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich

C-118-20 THAT the View Royal Park Master Plan dated November 17, 2020 be adopted. CARRIED Councillor Mattson opposed

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-119-20 THAT staff provide a.) an estimate to design the sidewalk and b.) a rough estimate of costs to construct a sidewalk on Atkins Road from the current sidewalk terminus on the southside of Atkins Road near Anya Lane to the municipal boundary with the City of Langford for inclusion in the draft 2021-2025 Financial Plan. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-120-20 THAT revised Policy No. 1600-020 – Reserves and Surplus be adopted. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Email dated November 9, 2020 from G. Webber, Re: Vancouver Island Rail Transit

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the email dated November 9, 2020 from G. Webber, Re: Vancouver Island Rail Transit be received for information. CARRIED

b) Letter received November 6, 2020 from L. Ratcliff, Private Office Advisor, Re: Proposed Development – 298 Island Highway

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the letter dated November 6, 2020 from L. Ratcliff, Private Office Advisor, Re: Proposed Development – 298 Island Highway be received for information. CARRIED

c) Letter dated October 29, 2020 from A. Smith, President, Greater Victoria Crossing Guards Association, Re: Financial Reporting

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the letter dated October 29, 2020 from A. Smith, President, Greater Victoria Crossing Guards Association be received for information. CARRIED

Councillor Lemon recused herself from the meeting at 9:44 p.m. as she resides close to 298 Island Highway.

10. BYLAWS

a) Official Community Plan Amendment Bylaw No. 1060, 2020 and Zoning Amendment Bylaw No. 1061, 2020 – 298 Island Highway

1. Report dated November 12, 2020 from the Senior Planner

The Director of Development Services, Director of Engineering, and Senior Planner reviewed the report for Council.

Council and staff discussed traffic management, access and egress, “neighbourhood grocery” definition, hours of operation, and use.

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

THAT the meeting be extended to 10:45 p.m. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT, coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020, a covenant be registered on the lands at 298 Island Highway for the provision of a community amenity contribution of $3,500 per residential unit prior to issuance of a building permit. CARRIED

2. Official Community Plan No. 811, 2011, Amendment Bylaw No. 1060, 2020 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Neighbourhood Centre Land Use Designation, the Neighbourhood Mixed Use Development Permit Area, and the Land Use Designation of 298 Island Highway

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Official Community Plan No. 811, 2011, Amendment Bylaw No. 1060, 2020 be given first and second reading. CARRIED Councillor Rogers opposed

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT a Public Hearing for Official Community Plan No. 811, 2011, Amendment Bylaw No. 1060, 2020 be scheduled for January 19, 2021. CARRIED

3. Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 A Bylaw to Amend the Zoning Bylaw with Respect to Creating the CD-26: Helmcken/Island Highway Comprehensive Development Zone and with Respect to Rezoning of 298 Island Highway

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 be given first and second reading. CARRIED Councillor Rogers opposed

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 be scheduled for January 19, 2021. CARRIED

Councillor Lemon returned to the meeting at 10:08 p.m.

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1059, 2020 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Creating the CD-25 Zone and with Respect to the Rezoning of 9 Erskine Lane

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1059, 2020 be given third reading. CARRIED

11. NEW BUSINESS

a) Watkiss Way Boundary Adjustment Request

1. Letter dated March 20, 2017 from Mayor Screech to the District of Saanich, Re: Hospice Development Watkiss Way at Hospital Way
2. Letter dated May 16, 2017 from Mayor Atwell, District of Saanich, Re: Watkiss Way Boundary Adjustment Request

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

THAT the Mayor write to the District of Saanich requesting reconsideration of the Watkiss Way boundary adjustment. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) – labour and (e) - land. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT this meeting now terminate. Time: 10:18 p.m. CARRIED