MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JANUARY 23, 2018

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JANUARY 23, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Corporate Officer 23 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich

THAT the agenda be amended to include items 8.1(c)(4)(d-f) and 11(b-c);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held January 9, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held January 9, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted that the tsunami alert that occurred in the morning of January 23, 2018 had the View Royal Fire Department evacuate approximately sixty homes in the municipality. The event was a good exercise for all involved and it also highlighted the need for a modern notification system.

He stated there will be a View Royal-hosted Council to Council dinner with the Songhees Nation this week.

5. PETITIONS & DELEGATIONS

a) A. Gage, West Coast Environmental Law, Re: Global Warming

Mr. Gage gave a PowerPoint presentation regarding climate change adaptation required by municipalities. He requested that the Town write to the largest twenty fossil fuel companies seeking compensation for the municipality’s adaptive responses to global warming impacts. Council noted the more significant role of both the Federal and Provincial Governments in this issue.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-07-18 THAT the Town write a letter to the largest twenty fossil fuel companies requesting reimbursement for the municipality’s additional costs attributable to adaptive responses associated with global warming impacts;

AND FURTHER THAT the appropriate ministries at the Federal and Provincial Governments be copied on these letters. CARRIED

6. PUBLIC PARTICIPATION PERIOD

a) R. Gage, Shoreline Middle School student, thanked Council for passing a resolution to send a letter to fossil fuel companies.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2017/03 – 53 Knollwood Road

1. Report dated January 17, 2018 from the Senior Planner The Senior Planner gave an overview of the application to Council.

2. Comments from the Applicant K. Newcombe, Tyko Design Ltd., described the design rationale for the project, noting the intent to retain existing greenspace.

In response to a question from a Council member regarding a covenant to restrict subdivision, the Director of Development Services reiterated the November 14, 2017 Committee of the Whole information: a subdivision application would be highly unlikely given the property is in a development permit area and has minimal road frontage.

3. Comments from the Public a) B. Drew, 51 Knollwood Road, stated that he and his wife support the application.

4. Correspondence

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-08-18 THAT Development Variance Permit No. 2017/03 – 53 Knollwood Road be approved. CARRIED Councillor Mattson voted in the negative

b) Environmental Development Permit No. 2017/07 – 2215 Meadowvale Drive

1. Report dated January 18, 2018 from the Senior Planner The Senior Planner gave an overview of the application to Council.

Council and staff discussed protection of the Streamside Protection and Enhancement Area.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-09-18 THAT Development Permit No. 2017/07 be approved;

AND THAT Development Permit No. 2017/07 include the following conditions:

1. Native vegetation is to be planted within the portion of the property that is within the Streamside Protection and Enhancement Area;
2. A landscape security deposit is to be submitted prior to building permit issuance for the provision and installation of native vegetation.

AND FURTHER THAT Development Permit No. 2017/07 include the following variance:

1. Variance to the minimum required siting of a primary building from rear lot line from 6.0m to 5.1m to permit the siting of a deck. CARRIED

c) 1708 Island Highway – Elements Casino Development Permit No. 2017/06 – Form and Character

1. Report dated January 16, 2018 from the Planner The Planner gave an overview of the application to Council.

Council and staff discussed lighting of the signs (including light levels and adjustability); the possibility of requiring some type of cover over the electronic messaging portion of the N2 sign; and consistency of the refresh rate at this location with other businesses in the area.

2. Comments from the Applicant C. Dikeakos, Chris Dikeakos Architects Inc., noted that the Casino has been and will continue to be a good neighbour. He described that, while the lighting will be subtle, the Casino is open to a conversation about light levels. C. Dikeakos stated that while the N2 sign faces Island Highway and should therefore not be an issue to residents at the COHO condominium, some type of cover could be acceptable if determined to be required by the Town.

3. Comments from the Public a) S. Dana, 311 Stewart Avenue, questioned the need for so many variances and the amount of signage in many communities. b) G. Ashmore, Strata President, COHO, stated his concerns regarding refresh rate of the proposed signage; light pollution; and sign reflection on roads when it is raining.

4. Correspondence a) Letter received January 19, 2018 from S. Veldhuizen, 205-286 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter received January 19, 2018 from S. Veldhuizen, 205-286 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino be received. CARRIED

b) Email dated January 17, 2018 from W. Campbell, 309-290 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the email dated January 17, 2018 from W. Campbell, 309-290 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino be received. CARRIED

c) Email dated January 16, 2018 from D. Pollock, 1700 Island Highway, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the email dated January 16, 2018 from D. Pollock, 1700 Island Highway, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino be received. CARRIED

d) Petition received January 23, 2018 from residents of 286 and 290 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the petition received January 23, 2018 from residents of 286 and 290 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino be received. CARRIED

e) Email dated January 20, 2018 from B. & A. Fisher, 1671 Island Highway, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the email dated January 20, 2018 from B. & A. Fisher, 1671 Island Highway, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino be received. CARRIED

f) Letter dated January 19, 2018 from the Strata Council – 286 and 290 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated January 19, 2018 from the Strata Council – 286 and 290 Wilfert Road, Re: Development Permit No. 2017/06 – 1708 Island Highway – Elements Casino be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-10-18 THAT Council approve Development Permit 2017/06 as described within the report from the Planner titled “1708 Island Highway—Elements Casino DP2017/06 Form and Character” with the exception of the electronic messaging portion of the sign identified within the report as ‘N2’;

AND THAT the electronic messaging portion of the sign identified as ‘N2’ in the report be tabled for discussion at a regular meeting of Council;

AND THAT the daytime and nighttime maximum lighting levels (nits) for all signs be tabled for discussion at a regular meeting of Council;

AND THAT Development Permit 2017/06 include the following variances:

• variance to Section 50.2, from one freestanding sign to three freestanding signs per lot (signs N1, N2, N3);
• variance to Section 48.7.a.iii, not permitting a freestanding sign on a property with a front or flanking yard setback of less than 7.5m (signs N1, N2, N3);
• variance to Section 50.2, the minimum clearance of a freestanding sign from 2.4m to 1.2m (sign N2);
• variance to Section 50.2, the maximum sign area of a freestanding sign within Sign Zone 4 from 6m² to 8.6m² (sign N2);
• variance to Section 50.2 the minimum clearance of a freestanding sign from 2.4m to 0m (sign N3);
• variance to Section 50.2 the maximum freestanding sign area in Sign Zone 4 from 6m² to 6.6m² (sign N3);
• variance to Section 48.6.q the maximum letter height from 16 inches to 28 1/2 inches (sign N3);
• variance to Section 48.7.b.v fascia signs location not being permitted more than 76cm above the second storey floor (signs N4, N5, N6); and
• variance to Section 48.6.q the maximum letter height from 16 inches to 16 5/8 inches (sign N5).

AND THAT Development Permit 2017/06 include the following conditions:

• light intensity and timing of illumination must be adjustable on all signs;
• illuminated signs must not be mounted at an upwards angle (more than 90 degrees from horizontal); and
• external sign illumination must not project light at an upwards angle (more than 90 degrees from horizontal). CARRIED Councillor Rogers voted in the negative

d) Regional Growth Strategy Referral

1. Report dated January 17, 2018 from the Director of Development Services

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-11-18 THAT the revised Regional Growth Strategy Bylaw No. 4017 dated January 2018 be accepted. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-12-18 THAT the draft Parks and Public Places Bylaw be referred to the Parks, Recreation and Environment Advisory Committee for information only. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-13-18 THAT staff provide a map to Council of 30 km/h and 50 km/h speed limit areas within the Town. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated January 12, 2018 from S. Price, Board Chair, Capital Regional District, Re: Council Support for Bylaw No. 4093

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-14-18 THAT a letter be sent to the Capital Regional District indicating the Town of View Royal’s support for “Capital Regional District Transportation Service Establishment Bylaw No. 4093, 2018”. CARRIED

b) Email dated January 4, 2018 from J. Powell, 140 St. Giles Street, Re: Parks and Roads

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-15-18 THAT the email dated January 4, 2018 from J. Powell, 140 St. Giles Street, Re: Parks and Roads be referred to staff. CARRIED

9.2 FOR INFORMATION

a) Email dated January 8, 2018 from C. & J. Olague, Re: Development of 1342/1352 Trans-Canada Highway

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated January 8, 2018 from C. & J. Olague, Re: Development of 1342/1352 Trans-Canada Highway be received for information. CARRIED

10. BYLAWS

a) Financial Plan Bylaw No. 967, 2017, Amendment Bylaw No. 987, 2018

1. Report dated January 18, 2018 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the report dated January 18, 2018 from the Director of Finance titled “Financial Plan Bylaw No. 967, 2017, Amendment Bylaw No. 987, 2018” be received. CARRIED

2. Financial Plan Bylaw No. 967, 2017, Amendment Bylaw No. 987, 2018 A Bylaw to Amend Financial Plan Bylaw No. 967, 2017

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT Financial Plan Bylaw No. 967, 2017, Amendment Bylaw No. 987, 2018 be given first, second and third reading. CARRIED

11. NEW BUSINESS

a) Bus Shelter by the Overpass at Shoreline Middle School – Councillor Mattson

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-16-18 THAT the placement of a bus shelter on the north side of Island Highway near Shoreline Middle School be included in the 2018 budget deliberations for discussion. CARRIED

b) West Shore Parks and Recreation 2018 Budget – Councillor Mattson Councillor Mattson described recent West Shore Parks and Recreation Board (WSPRS) budget discussions. It was confirmed by staff that a WSPRS budget presentation will be provided to the Town’s Committee of the Whole meeting in February.

c) 280 Island Highway – Councillor Mattson Councillor Mattson asked that information be provided to an upcoming Committee of the Whole meeting regarding access/egress for the development at 280 Island Highway.

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91(2) of the Community Charter shall be excluded on the basis of Section 90(1)(e) - land, (l) – municipal measures. CARIRED

15. RISING REPORT

a) Six Mile Pub – Land Negotiations Update

From the January 23, 2018 In-Camera meeting:

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Council resolution #C-95-17 be rescinded and be replaced with the following:

THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway:

• the Town of View Royal purchase a road dedication of approximately 284.9m² from the owner of 494/498 Island Highway for $68,407.15;
• the Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration; and
• the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m² from the owner of 494/498 Island Highway;

AND THAT the Town’s authorized signatories execute the required documentation. CARRIED

16. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT this meeting now terminate. Time: 8:53 p.m. CARRIED

MAYOR CLERK