Minutes of a Council Meeting held on Tuesday, July 3, 2018

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JULY 3, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Weisgerber

REGRETS: Councillor Kowalewich Councillor Rogers

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration/Corporate Officer D. Christenson, Director of Finance L. Chase, Director of Development Services P. Hurst, Director of Protective Services J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Corporate Officer 24 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:37 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the agenda be amended to include items 8.1(a)(4)(a) and 10(h) and remove items 10(f and g);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Public Hearing for Bylaw No. 1000 held June 19, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the minutes of the Public Hearing for Bylaw No. 1000 held June 19, 2018 be adopted as presented. CARRIED

b) Minutes of the Public Hearing for Bylaw No. 1001 held June 19, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the minutes of the Public Hearing for Bylaw No. 1001 held June 19, 2018 be adopted as presented. CARRIED

c) Minutes of the Public Hearing for Bylaw No. 1002 held June 19, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the minutes of the Public Hearing for Bylaw No. 1002 held June 19, 2018 be adopted as presented. CARRIED

d) Minutes of the Council meeting held June 19, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the minutes of the Council meeting held June 19, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor thanked Councillor Mattson, Volunteer View Royal, and staff for organizing the Canada Day celebrations held at Craigflower Manor on July 1, 2018.

5. PETITIONS & DELEGATIONS

a) D. Gislason, Director of Economic Development, and B. Williams, Director of Engagement, South Island Prosperity Project, Re: Update on Activities Over the Last Twelve Months

B. Williams and D. Gislason gave a presentation to Council on the South Island Prosperity Project’s top ten accomplishments from the past year.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2018/02 – 275 Plowright Road

1. Report dated June 21, 2018 from the Senior Planner The Senior Planner gave a summary of the report to Council.

Council and staff discussed the retaining wall, siting of the fence, and visibility of the proposed potting shed.

2. Comments from the Applicant E. Thompson, 275 Plowright Road, described work completed to date at the property, specifically landscaping. He stated that the rockwall and fence are required for safety purposes due to the elevation difference between his property and 277 Plowright Road.

T. Thompson, 275 Plowright Road, noted that the proposed potting shed would provide privacy for both the applicant and the owner(s) of 277 Plowright Road as it would block views into 277 Plowright Road from the house at 275 Plowright Road.

3. Comments from the Public a) R. Booth, 277 Plowright Road, stated his concern regarding the siting of the retaining wall and fence on 275 Plowright Road. He stated that due to the difference in elevation between his property and 275 Plowright Road, the proposed potting shed would result in the loss of privacy for his property.

4. Correspondence a) Email dated July 2, 2018 from A. ten Cate, 274 Plowright Road, Re: Development Variance Permit – 275 Plowright Road

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the email dated July 2, 2018 from A. ten Cate, 274 Plowright Road, Re: Development Variance Permit – 275 Plowright Road be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-94-18 THAT Development Variance Permit No. 2018/02 be approved as per the plans attached to the June 21, 2018 report from the Senior Planner titled “Development Variance Permit No. 2018/02 – 275 Plowright Road”;

AND THAT Development Variance Permit No. 2018/02 include the following variances:

1. Siting of a proposed deck extension from the principal building to the rear lot line in section 6.1.4 of Zoning Bylaw No. 900, 2014 from 7.5m to 0.0m;
2. Separation of an existing accessory building adjacent to the proposed deck extension from the principal building in section 4.6.3 of Zoning Bylaw No. 900, 2014 from 3.0m to 0.1m; and
3. Height of a fence in section 4.8.1 of Zoning Bylaw No. 900, 2014 from 2.0m to 2.6m, provided that the fence be sited on the property. CARRIED

b) Environmental Development Permit with Variances No. 2017/10 – 4 Governor’s Point

1. Report dated June 27, 2018 from the Planner The Planner gave a summary of the report to Council.

Council and staff discussed retaining wall height, impacts should the variances not be approved, neighbourhood consultation; and landscaping.

2. Comments from the Applicant N. MacNaughton, 9 Governor’s Point, spoke to Council on behalf of the applicant. He stated that Governor’s Point strata members supported the height of the retaining wall and that it will be durable and stop embankment slumping.

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-95-18 THAT Environment Development Permit No. 2017/10 be approved;

AND THAT Environment Development Permit No. 2017/10 include the following variances to Zoning Bylaw No. 900, 2014:

• variance to the height of a retaining wall from 1.2m to 2.3m – Zoning Bylaw section 4.8.9;
• variance to a retaining wall constructed within 15m of the natural boundary to the sea – Zoning Bylaw section 3.8.2.a;

AND THAT the English Ivy at the base of the wall be removed;

AND THAT the plantings at the base of the wall be native to the region.

AND FURTHER THAT the applicant provide plantings to staff’s satisfaction. CARRIED

c) Telephone Service Replacement Contract

1. Report dated June 22, 2018 from the Director of Finance

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

C-96-18 THAT the Town of View Royal contract with Shaw Business for the provision of its SmartVoice telephone service for a value of $106,150 (exclusive of applicable taxes) based on a 60-month term, plus any additional costs based on changes in units at the same unit price. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Annual General meeting held June 22, 2017

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT The minutes of the West Shore Parks and Recreation Society Annual General meeting held June 22, 2017 be received. CARRIED

b) Draft minutes of the West Shore Parks and Recreation Society Annual General meeting held June 14, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the draft minutes of the West Shore Parks and Recreation Society Annual General meeting held June 14, 2018 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated June 26, 2018 from C. Peters, Re: Presentation to UBCM

MOVED BY: Councillor Weisgerber SECONDED: Mayor Screech

THAT the email dated June 26, 2018 from C. Peters, Re: Presentation to UBCM be received. CARRIED Councillor Mattson opposed

b) Email dated June 15, 2018 from J. Burrough, Re: Helmcken On Ramp onto Highway No.1

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-97-18 THAT a letter be sent to Mr. Burrough noting that the Town has raised similar concerns to his regarding the impacts of non-required use of the TransCanada Highway/Helmcken Road interchange ramp system by in-bound commuters with the Ministry of Transportation and Infrastructure, the agency responsible for this interchange, and encouraging the author write to the Ministry of Transportation and Infrastructure directly with his concerns. CARRIED

9.2 FOR INFORMATION

a) Letter dated June 19, 2018 from K. Gilbert, Film Commissioner, Vancouver Island South Film and Media Commission, Re: Support of the Vancouver Island South Film and Media Commission

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT letter dated June 19, 2018 from K. Gilbert, Film Commissioner, Vancouver Island South Film and Media Commission, Re: Support of the Vancouver Island South Film and Media Commission be received for information. CARRIED

b) Letter dated June 28, 2018 from R. Humble, Chief Administrative Officer, Town of Sidney, Re: CRD Bylaw No. 4255 – Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 5, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the letter dated June 28, 2018 from R. Humble, Chief Administrative Officer, Town of Sidney, Re: CRD Bylaw No. 4255 – Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 5, 2018 be received for information. CARRIED

10. BYLAWS

a) Official Community Plan No. 811, 2011, Amendment Bylaw No. 996, 2018 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designation of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55112 (Tuzo Court)

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT Official Community Plan No. 811, 2011, Amendment Bylaw No. 996, 2018 be adopted. CARRIED

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Rezoning of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55112 (Tuzo Court)

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 be adopted. CARRIED

c) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1000, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Amendments to the P-4: Regional Institutional Zone and Associated Regulations

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1000, 2018 be adopted. CARRIED

d) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1001, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Amendments to the CD-6: Comprehensive Development (Casino) Zone

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1001, 2018 be adopted. CARRIED

e) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1002, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Rezoning 242-244 Island Highway to RM-3: Mixed Residential

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1002, 2018 be adopted. CARRIED

f) Official Community Plan No. 811, 2011, Amendment Bylaw No. 1003, 2018 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designations of Lot A, Section 98, Esquimalt District, Plan EPP55974 removed from agenda

g) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1004, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Rezoning Lot A, Section 98, Esquimalt District, Plan EPP55974 to P-3: Parks and Recreation and CD-19: Subzone B Mixed Residential Residential Attached removed from agenda

h) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1005, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to General Regulations Pertaining to Liveaboard Vessels

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

C-98-18 THAT Section 4 of Bylaw No. 1005, 2018 be amended to add “liveaboard” before the word “vessels” and “except as permitted by a lease or license issued by a Federal or Provincial authority having jurisdiction” following the already proposed wording for l.)

AND THAT Section 4 of Bylaw No. 1005, 2018 be amended to add “liveaboard” before the word “vessels” and “except as permitted by a lease or license issued by a Federal or Provincial authority having jurisdiction” following the already proposed wording for m.) CARRIED

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1005, 2018 be given third reading as amended. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT this meeting now terminate. Time: 8:41 p.m. CARRIED

MAYOR

CORPORATE OFFICER