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Council Meeting/Documents/Town of View Royal Council Meeting Agenda - September 4, 2018
Agenda

Town of View Royal Council Meeting Agenda - September 4, 2018

September 4, 2018Pages 1–53 sections

The official agenda for the September 4, 2018 Council meeting, outlining items for approval, minutes for adoption, staff reports, correspondence, and bylaws.

Tuesday, September 4, 2018 @ 7:00 PMView Royal Municipal Office - Council ChambersNext regular meeting: Tuesday, September 25, 2018
Page 1–5

TOWN OF VIEW ROYAL COUNCIL MEETING

TUESDAY, SEPTEMBER 4, 2018 @ 7:00 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

Page 1–5

AGENDA

  1. CALL TO ORDER (Mayor Screech)

  2. APPROVAL OF AGENDA (motion to approve)

  3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes from the Council meeting held July 17, 2018 (Pg. 6 - 12) b) Minutes of the Special Council meeting held July 10, 2018 (Pg. 13 - 14)

  4. MAYOR’S REPORT

  5. PETITIONS & DELEGATIONS

  6. PUBLIC PARTICIPATION PERIOD

  7. BUSINESS ARISING FROM PREVIOUS MINUTES

  8. REPORTS

    8.1 STAFF REPORTS

    a) Off-site Backup and Disaster Recovery Services - Award of RFP

    1. Report dated August 27, 2018 from the Director of Finance (Pg. 15 - 19)

    Staff Recommendation: THAT Storagepipe Solutions Inc. be awarded the contract for off-site backup and "warm site" disaster recovery services for a value of $115,270 plus applicable taxes based on a 60-month term, plus incremental costs for these services due to future growth of data volume, if required.

    b) Microsoft Office 365 Implementation Services – Award of RFP

    1. Report dated August 29, 2018 from the Director of Finance (Pg. 20 - 23)

    Staff Recommendation: THAT itgroove Professional Services Ltd. be awarded the contract for Microsoft Office 365 implementation services.

    c) Proposed Streets Bylaw No. 980, 2018

    1. Report dated August 29, 2018 from the Corporate Officer (Pg. 24 - 91)

    Staff Recommendation: THAT the report dated August 29, 2018 from the Corporate Officer titled "Proposed Streets Bylaw No. 980, 2018" be received.

    8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

    8.3 OTHER REPORTS

    (motion to receive)

    a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held July 24, 2018 (Pg. 92 - 95)

    Standardized Park Signage THAT the Committee recommend to Council that a temporary park sign be developed for and installed in Portage Park that is generally in the style of - with the exception being that the elevation profile information is not to be provided - the West Shore Parks and Recreation sign profiled on page 7 of the May 22, 2018 Parks, Recreation and Environment Advisory Committee meeting agenda;

    AND THAT the sign include contour shading;

    AND THAT an online survey be developed and made available on the Town's website seeking feedback on the temporary park sign;

    AND FURTHER THAT the sign include an email address for more information and the Town's website address where the online survey will be available. (PREAC-06-18)

    b) Minutes of the Community Development Advisory Committee meeting held July 24, 2018 (Pg. 96 - 100)

    c) Minutes from the West Shore Parks and Recreation Society Board of Directors meeting held May 10, 2018 (Pg. 101 - 105)

  9. CORRESPONDENCE

    9.1 FOR ACTION

    a) Letter dated August 31, 2018 from Mayor Jensen, District of Oak Bay, Re: Local Government Vacancy Levy - District of Oak Bay (Pg. 106 - 107) b) Email dated August 24, 2018 from J. Lawlor, Executive Director, West Shore Chamber of Commerce, Re: All Candidates Forum (Pg. 108) c) Email dated August 14, 2018 from T. Sealey, Resident, Re: Six Mile Road Sidewalk into Thetis Lake Park (Pg. 109) d) Email dated August 14, 2018 from K. & J. Pollock, 2396 Lund Road, Re: Six Mile Road Sidewalk into Thetis Lake Park (Pg. 110) e) Email dated August 14, 2018 from J. Pero, Re: Six Mile Road Sidewalk into Thetis Lake Park (Pg. 111 - 112) f) Email dated August 11, 2018 from D. Hedekar, 11 Newcastle Court, Re: Six Mile Road Sidewalk into Thetis Lake Park (Pg. 113 - 114) g) Email dated July 25, 2018 from T. Ages, Team Manager, View Royal Falcons U16B, Re: 2018 Western Softball Championships (Pg. 115) h) Letter dated July 20, 2018 from R. Mutti, Vice President, Operations-West, Great Canadian Gaming Corporation, Re: Public Transit in the West Shore (Pg. 116) i) Email dated July 17, 2018 from J. Grove, 559 Treanor Avenue, Re: Parking Lot at Helmcken Road Park and Ride (Pg. 117) j) Letter dated July 17, 2018 from Mayor Cobb, City of Williams Lake, Re: Employer Health Tax Impact on Local Government (Pg. 118)

    9.2 FOR INFORMATION

    a) Letter dated August 20, 2018 from S. Brice, Chair, Victoria Regional Transit Commission, Re: Transit Future Plan Update (Pg. 119 - 124) b) Letter dated August 20, 2018 from S. Roy, CEO and T. Hoff, COO, Western Developments, Re: Construction at 301 Nursery Hill Drive (Pg. 125 - 126) c) Letter dated August 18, 2018 from H. Sharma, Chair Strata Council VIS6081, Re: Construction at 301 Nursery Hill Drive (Pg. 127 - 129) d) Letter dated August 15, 2018 from T. Faganello, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing and G. MacIsaac, Executive Director, UBCM, Re: Corporate Carbon Neutrality for 2017 (Pg. 130 - 133) e) Letter dated August 4, 2018 from A. Sutherland, Insurance Bureau of Canada, Re: IBC ShakeZone Tour (Pg. 134 - 138) f) Email dated July 24, 2018 from D. Ridout, Resident, Re: View Royal Park (Pg. 139 - 140) g) Letter dated July 20, 2018 from I. Brown, 328 Stewart Avenue, Re: Electric Vehicle Charging Stations (Pg. 141)

  10. BYLAWS

    a) Permissive Tax Exemption Application - Extreme Outreach Society

    1. Report dated August 29, 2018 from the Manager of Accounting (Pg. 142 - 164)

    Staff Recommendation: THAT Council consider a permissive tax exemption for Extreme Outreach Society located at 102-284 Helmcken Road (Folio 401 04460.140), and if approved, give three readings to Bylaw 1008 accordingly.

    1. Tax Exemption Bylaw (Non-Profit Organizations) No. 1008, 2018 (Pg. 165) A Bylaw to Provide Tax Exemption for Non-Profit Organizations (first, second and third reading)

    b) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018

    1. Report dated August 29, 2018 from the Manager of Accounting (Pg. 166 - 169)

    Staff Recommendation: THAT Council approve a 3% increase in sewer user rates and that the Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018 be given first, second, and third readings.

    1. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018 (Pg. 170) A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016 (first, second and third reading)

    c) Official Community Plan No. 811, 2011, Amendment Bylaw No. 1003, 2018 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designations of Lot A, Section 98, Esquimalt District, Plan EPP55974 (adoption)

    1. Bylaw No. 1003 (Pg. 171 - 172)

    d) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1004, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Rezoning Lot A, Section 98, Esquimalt District, Plan EPP55974 to P-3: Parks and Recreation and CD-19: Subzone B Mixed Residential Residential Attached (adoption)

    1. Bylaw No. 1004 (Pg. 173 - 174)

  11. NEW BUSINESS

  12. QUESTION PERIOD

  13. MOTIONS & NOTICES OF MOTION

  14. CLOSED MEETING RESOLUTION

  15. RISING REPORT

  16. TERMINATION

Next Regular Council Meeting: Tuesday, September 25, 2018 at 7:00 p.m.

Bylaw No. 980Bylaw No. 958Bylaw No. 900
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Related Documents

(3)

Streets Bylaw No. 980, 2019

Bylaw No. 980 · Referenced in 1 section

Fees and Charges Bylaw No. 958, 2016 - Schedule A

Bylaw No. 958 · Referenced in 1 section

Zoning Bylaw No. 900, 2014

Bylaw No. 900 · Referenced in 1 section

Extracted from: 2018 09 04 Council Agenda - Agenda - Pdf