2018 09 04 Council Agenda - Agenda - Pdf
Town of View Royal Council Meeting Agenda - September 4, 2018
The official agenda for the September 4, 2018 Council meeting, outlining items for approval, minutes for adoption, staff reports, correspondence, and bylaws.
Minutes of a Council Meeting Held on Tuesday, July 17, 2018
Minutes from the previous regular council meeting, recording decisions on soil permits, grants-in-aid, and council remuneration.
Minutes of a Special Council Meeting Held on Tuesday, July 10, 2018
Minutes from a special meeting focused on bylaws related to liveaboard vessels and municipal ticket information.
Staff Report: Off-site Backup and Disaster Recovery Services – Award of RFP
Recommendation to award a contract for off-site backup and disaster recovery services to Storagepipe Solutions Inc.
Project Summary C-39: Offsite business continuity
Project summary document outlining the business case and costs for the offsite business continuity project.
Staff Report: Microsoft Office 365 Implementation Services – Award of RFP
Recommendation to award the contract for Microsoft Office 365 implementation to itgroove Professional Services Ltd.
Project Summary C-37R: Microsoft Office productivity suite upgrade
Revised project summary detailing the transition to a shared, secure cloud platform via Office 365.
Staff Report: PROPOSED STREETS BYLAW NO. 980, 2018
Report introducing a revamped bylaw to regulate Town streets, including boulevard parking and cycling in crosswalks on regional trails.
Attachment A: Streets and Traffic Regulation Bylaw No. 609, 2005
The existing streets and traffic bylaw (consolidated to January 2017) being proposed for repeal and replacement.
Attachment B: Proposed Streets Bylaw No. 980, 2018
The draft text of the new proposed Streets Bylaw regulating parking, boulevards, driveway crossings, and permits.
Minutes of the Parks, Recreation & Environment Advisory Committee Meeting held July 24, 2018
Minutes detailing committee discussions on bike skills parks, park signage, and park maps.
Minutes of the Community Development Advisory Committee Meeting held July 24, 2018
Minutes recording the selection of committee chairs and discussions on transit and solar lighting projects.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held May 10, 2018
Minutes from the regional recreation board covering facility reviews, skatepark designs, and administrative updates.
Letter from Mayor Nils Jensen, District of Oak Bay re: Local Government Vacancy Levy
Request for support for a UBCM resolution to empower local governments to collect a levy on vacant residential properties.
Email from Julie Lawlor, West Shore Chamber of Commerce re: All Candidates Forum
Inquiry regarding the Town's interest in holding an All Candidates Forum at Elements Casino and potential grant support.
Email from Taz Sealey re: Six Mile Road to Thetis roadway
Resident correspondence supporting the installation of a sidewalk on Six Mile Road leading into Thetis Lake Park.
Email from Kelly Pollock re: Sidewalk to Thetis Lake Park
Resident correspondence expressing safety concerns regarding the dangerous stretch of road entering Thetis Lake Park without a sidewalk.
Email chain from J. Pero re: Six Mile Rd sidewalk into Thetis Lake Park
Resident forwarding another email and attaching a photo demonstrating the dangerous conditions for pedestrians on Six Mile Road.
Email from Dan Hedekar re: Six Mile Rd sidewalk into Thetis Lake Park
Resident email requesting a sidewalk extension north into the park to improve accessibility and safety.
Email from Tammy Ages, Team Manager, View Royal Falcons U16B re: 2018 Western Softball Championships
Request for corporate sponsorship from the Town for the View Royal Falcons U16B girls softball team to attend the championships in Kelowna.
Letter from Great Canadian Gaming Corporation re: Public Transit in the West Shore
The casino property operator raises concerns about recruitment difficulties due to limited public transit hours on the West Shore.
Email from Juliet Grove re: Parking Lot at Helmcken Road Park and Ride
Request to expand the parking lot at the Helmcken Park and Ride to accommodate more BC Transit users.
Letter from Mayor Walt Cobb, City of Williams Lake re: Employer Health Tax Impact
Notification that Williams Lake Council supports the City of Langley in requesting the Province to exempt local governments from the Employer Health Tax.
Letter from Susan Brice, Victoria Regional Transit Commission re: Transit Future Plan Update
Letter accompanying the 2018 annual progress report for the region's 25-year Transit Future Plan.
Victoria Regional Transit Future Plan: 2018 Annual Progress Update
Detailed report on transit accomplishments, infrastructure projects (bus lanes), and priority actions for 2018/19.
Letter from WestUrban Developments Ltd. re: Construction at 301 Nursery Hill Drive
Apology and response from the developer to resident concerns regarding construction traffic, noise, and road safety.
Letter from Hari Krishan Sharma, Strata VIS6081 re: Construction: Nursery Heights
Letter from the Strata Chair outlining numerous resident complaints about construction worker parking, commercial vehicle hazards, and safety incidents.
Letter from Green Communities Committee re: Corporate Carbon Neutrality for 2017
Congratulatory letter for achieving Level 4 recognition (Achievement of Carbon Neutrality) for the 2017 reporting year.
GCC Communiqué on the Climate Action Recognition Program
Document describing the four levels of recognition for local governments under the Climate Action Charter.
Blank Page
A blank page in the agenda package.
Letter from IBC re: IBC ShakeZone Tour
Letter from the Insurance Bureau of Canada promoting a portable earthquake simulator event in View Royal and Colwood.
Disaster Proofing Canada – Earthquake Resiliency Information
Informational brochures regarding earthquake risk in BC and the financial impact of potential disasters.
Email from Diane & Russ Ridout re: View Royal Park-Tax Payers Money
Letter from long-time residents opposing the $100,000 funding for a bike park at View Royal Park, citing history of the land and noise concerns.
Letter from Ian D. Brown re: Electric Vehicle Charging Stations
Congratulatory letter regarding the development of a policy for electric vehicle charging stations and recommendations for vehicle selection.
Staff Report: PERMISSIVE TAX EXEMPTION APPLICATION - EXTREME OUTREACH SOCIETY
Report recommending the consideration of a property tax exemption for the non-profit organization located at 102-284 Helmcken Road.
Tax Exemption Bylaw (Non-Profit Organizations) No. 1008, 2018 (Draft)
Bylaw to declare the Extreme Outreach Society property exempt from taxation for the years 2019-2028.
Permissive Tax Exemption Application - Appendix B
The application form submitted by Extreme Outreach Society for the 2019 tax year.
Extreme Outreach Society Financial Statements 2017
Unaudited financial reports for the society for the year ending December 31, 2017.
Extreme Outreach Society Program and Third Party Facility Use Info
Overview of community programs (BBQ Outreach, Superkids Camp, Christmas Dinner) and facility rental details.
Commercial Contract of Purchase and Sale - 102-284 Helmcken Rd
Contract details for the property purchase by Extreme Outreach Society.
Appendix C: 2018 Permissive Tax Exemption Application Summary
Staff summary table of the application, assessment values, and tax history.
Appendix D: Active Permissive Exemption Listing
A list of organizations currently receiving property tax exemptions in the Town.
Appendix E: Permissive Tax Exemption Policy #1600-018
Town policy document guiding the eligibility and process for granting tax exemptions.
Bylaw No. 1008 - Tax Exemption (Non-Profit Organizations)
Second inclusion of Bylaw 1008 for readings adoption purposes.
Staff Report: FEES AND CHARGES BYLAW NO. 958, 2016, AMENDMENT BYLAW NO. 1009, 2018
Recommendation to increase sewer user rates by 3% to meet the 2018-2022 Financial Plan revenue target.
Appendix A: Fees and Charges Amendment Bylaw No. 1009
Draft amending bylaw showing specific wording changes for sanitary sewer user rates.
Bylaw No. 1009 - Fees and Charges Amendment
Second inclusion of Bylaw 1009 for readings adoption purposes.
Bylaw No. 1003 - Official Community Plan Amendment
Bylaw for final adoption changing land use designations for Lot A, Section 98 from Rural to Park/Mixed Residential.
Schedule 1 - OCP Amendment Map
Visual map representing the area changes described in Bylaw No. 1003.
Bylaw No. 1004 - Zoning Bylaw Amendment
Bylaw for final adoption rezoning Lot A, Section 98 to P-3: Parks and CD-19: Subzone B Mixed Residential.
Schedule 1 - Zoning Amendment Map
Visual map representing the zoning changes described in Bylaw No. 1004.