TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JANUARY 9, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services E. Bolster, Deputy Corporate Officer 6 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Special Council meeting held December 12, 2017

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held December 12, 2017 be adopted as presented. CARRIED

b) Minutes of the Council meeting held December 5, 2017

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held December 5, 2017 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) P. Toupin-Selinger, Ironclad Developments Inc., Re: Development of the Properties at 339, 341 and 345 Island Highway

Mr. Toupin-Selinger presented the proposal for a 240 unit rental development at 339, 341 and 345 Island Highway. He noted the proposal includes two buildings – one of four storeys and the other of five – with underground parking; 34% site coverage; and an FSR of 1.6. Mr. Toupin-Selinger indicated he would like to make a rezoning application in February and a development permit application in the spring.

The Mayor noted that Council would not be able to give a clear indication of rezoning support at this time.

Council and Mr. Toupin-Selinger discussed site coverage; on-site amenities; parking; vehicle access; traffic impact analysis; tenure; setbacks; and massing.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Fire Dispatch RFP

Report dated January 3, 2018 from the Chief Administrative Officer

The Chief Administrative Officer gave an overview of the report to Council.

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-01-18 THAT the Town of View Royal participate in a Fire Dispatch RFP process with other municipalities in the region. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-02-18 THAT a cost estimate to widen to 2.1 metres and modify the surfacing materials of the circular trail in View Royal Park be included in the 2018-2022 Financial Plan discussions. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-03-18 THAT report dated December 7, 2017 from the Senior Planner titled “Official Community Plan Amendment No. 2017/02 and Rezoning Application No. 2017/04 – Thetis Vale Phase 7 (formerly part of 2427 Chilco Road) be received and the applicant be requested to provide additional information identified in the report;

AND THAT early and ongoing consultation of the Official Community Plan amendment not be conducted given the minor nature of the proposal;

AND FURTHER THAT Council direct staff to notify BC Hydro, BC Ministry of Transportation and Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, FortisBC, School District No. 61, Shaw Cable, Songhees Nation, and Telus of the public hearing for the proposed Official Community Plan amendment bylaw. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-04-18 THAT a staff report be provided outlining potential modifications to the notification process for development applications. CARRIED

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held November 16, 2017

Council discussed View Royal’s percentage contribution to the West Shore Parks and Recreation Society and the status of the skate park proposal.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held November 16, 2017 be received. CARRIED

b) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held November 28, 2017

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held November 28, 2017 be received. CARRIED

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

C-05-18 THAT the recommendation from the Parks, Recreation and Environment Advisory Committee regarding the revised View Royal Community Garden Society’s Five Year Projects, 2018-2022 Plan be referred to staff. CARRIED

c) Minutes of the Community Development Advisory Committee meeting held November 28, 2017

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Community Development Advisory Committee meeting held November 28, 2017 be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-06-18 THAT the recommendation from the Community Development Advisory Committee regarding the creation of a Block Party Policy be referred to staff. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Letter dated December 27, 2017 from Mayor Helps, City of Victoria, Re: Checkout Bag Regulation Bylaw

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated December 27, 2017 from Mayor Helps, City of Victoria, Re: Checkout Bag Regulation Bylaw be received for information. CARRIED

b) Letter dated December 20, 2017 from Mayor Helps, City of Victoria, Re: City Support of Transit Futures Plan

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated December 20, 2017 from Mayor Helps, City of Victoria, Re: City Support of Transit Futures Plan be received for information. CARRIED

c) Letter dated November 27, 2017 from S. Clarke, Acting Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society 2018 Budget

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated November 27, 2017 from S. Clarke, Acting Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society 2018 Budget be received for information. CARRIED

d) Letter dated October 31, 2017 from R. Martin, Chair, Greater Victoria Public Library Board, Re: 2018 Budget and Five Year Financial Plan

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the letter dated October 31, 2017 from R. Marin, Chair, Greater Victoria Public Library Board, Re: 2018 Budget and Five Year Financial Plan be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91(2) of the Community Charter shall be excluded on the basis of Section 90(1)(e), (g) and (k). CARIRED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT this meeting now terminate. Time: 7:55 p.m. CARRIED

MAYOR

CLERK

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JANUARY 9, 2018