Capital Regional District Board Meeting Minutes - March 9, 2016
Comprehensive minutes from the CRD Board meeting covering wastewater treatment options, grant funding, and land use agreements.
Capital Regional District Meeting Minutes
Capital Regional District Board
Wednesday, March 9, 2016 1:35 PM 6th Floor Boardroom
Time is approximate. Meeting follows Hospital District Board meeting.
Present:
Also Present: C. Stewart, Board Solicitor
The meeting was called to order at 1:41 pm.
1. APPROVAL OF THE AGENDA
MOVED by Director Ranns, SECONDED by Director Derman, That the agenda be further amended by moving item 16-356 Options for Responsible Recreational Access to Leech Lands before item 16-352 Supplementary Information Regarding Amendment of the Greater Victoria Water Supply Area Protection Bylaw (No. 2804) to include Leech Water Supply Area. CARRIED
MOVED by Director Isitt, SECONDED by Director McIntyre, That the agenda be further amended by postponing item 16-367 Improve Marine Safety Regulations in Salish Sea to the next meeting. CARRIED
The question was called on motion to approve the agenda, as amended. CARRIED
MOVED by Director Alto, SECONDED by Director Hamilton, That the late requests to speak from Zac Doeding and Laurel Collins be approved. CARRIED UNANIMOUSLY
2. ADOPTION OF MINUTES
16-389 Minutes of CRD Board Meeting of February 3, 2016
MOVED by Director Plant, SECONDED by Director Hamilton, That the minutes of CRD Board meeting of February 3, 2016 be adopted as circulated. CARRIED
16-386 Minutes of CRD Board Meeting of February 10, 2016
MOVED by Director Plant, SECONDED by Director Hamilton, That the minutes of CRD Board meeting of February 10, 2016 be adopted as circulated. CARRIED
3. REPORT OF THE CHAIR - No report.
4. PRESENTATIONS/DELEGATIONS
4.1 Presentations
16-368 Chief Gordon Planes, T'Sou-ke First Nation re Traditional Use Access Agreement (Leech Water Supply Area)
Directors Helps and Screech entered the meeting at 1:45 pm.
16-77 Traffic Safety Commission - Barb McLintock & Alan Perry
16-406 Mervyn Lougher-Goodey, Chair, Regional Water Supply Commission re Leech Water Supply Area
16-407 Berth Burton-Krahn, Councillor, Township of Esquimalt, re Integrated Waste Management Options
4.2 Delegations
16-390 Capt. Jamie Marshall, VP Fleet Operations, BC Ferries re Canadian Ferry Operators Association (CFOA) Membership
16-408 Terrance Martin, South Island Recreation Association
16-409 Eoin Finn, My Sea to Sky (a BC Society) re Improved Marine Safety Regulations in Salish Sea
16-410 Paul Elworthy, CRD Water Advisory Committee, re Leech Water Supply Area
16-411 Robert McConnell, Victoria Rods & Reels, re Leech Water Supply Area
16-412 Rick Illi, CUPE Local 1978, re Integrated Waste Management Options
16-413 Late Request: Zac Doeding re RGS Water Servicing Policy
Speaking to Agenda Item 8. 16-335, Zac Doeding requested that the Board not re-visit the decision on the extension of water services and instead send the draft Regional Growth Strategy out for comment. The delegation provided a written submission, on file at Legislative and Information Services.
Late Request: Laurel Collins re Improved Marine Safety Regulations in Salish Sea
Laurel Collins spoke in favour of the Notice of Motion in Agenda Item 8. 16-367, and the need to protect coastal communities and for stronger safety regulations for LNG transport.
5. REPORTS OF COMMITTEES
Core Area Liquid Waste Management Committee (March 9, 2016)
16-353 Options Analysis and Recommendation - Core Area Wastewater Treatment and Resource Recovery
A revised recommendation from the Committee was distributed at the meeting.
MOVED by Director Helps, SECONDED by Director Atwell,
- That a conditional Liquid Waste Management Plan Amendment No. 10 be prepared as a basis for approval and submitted to the Minister of Environment with the following elements: a) A secondary, advanced (tertiary) or equivalent to advanced (tertiary) wastewater treatment plant at Clover Point, servicing all flows currently directed to Clover Point, up to 2030 (see Note 1 below), and; b) A secondary, advanced (tertiary) or equivalent to advanced (tertiary) wastewater treatment plant at McLoughlin Point or Macaulay Plain, servicing all flows currently directed to Macaulay Point outfall, up to 2030, and; c) Provision for a Westside wastewater treatment plant for future growth, at a location to be determined; and d) Hartland Landfill as the preferred site for biosolids processing with technology to be confirmed by the process below.
- That included within the Plan amendment is a process under which the CRD would invite the submission of project concepts to achieve the goals of the Project Charter. The submissions would include sufficient detail to allow for meaningful evaluation of the project concepts against each other and against the base case, including details regarding sites, technology, a feasibility assessment, demonstration of compatibility with current infrastructure, compliance with provincial and federal requirements and demonstration of significant fiscal advantages and/or environmental advantages over the base case, including financial backing. The submissions could demonstrate solutions for: a) A Rock Bay/Westside combination. b) A secondary, advanced (tertiary) or equivalent to advanced (tertiary) wastewater plant at either McLoughlin Point or Macaulay Point as an alternative to Rock Bay, an advanced (tertiary) wastewater plant at Clover Point, provision for an advanced (tertiary) plant on the Westside. c) The treatment of biosolids at Hartland, possibly in combination with food scraps, municipal solid waste and wood waste. d) Other feasible alternatives that demonstrate compatibility with current infrastructure, compliance with provincial and federal requirements and demonstration of significant fiscal advantages and/or environmental advantages and financial backing.
- That the preferred approach be formally communicated to all senior levels of government involved in funding the project, including the Province, 3P Canada and Infrastructure Canada.
- That a referral be made to both Esquimalt and Victoria Councils seeking approval in principle of the proposed sites as locations for tertiary wastewater treatment plants.
- That staff be directed to continue working with Colwood, Songhees and Esquimalt First Nations on issues related to purchased capacity and cost considerations for those system users and report back to the Core Area Liquid Waste Management Committee. Note 1: Facility footprint to accommodate 2045 flows with tender process to incent longest term capacity. CARRIED OPPOSED Brice, Brownoff, Isitt, Jensen, Young
Core Area Liquid Waste Management Committee (February 26, 2016)
16-278 Recommended Option - Core Area Sewage Treatment and Resource Recovery
Electoral Area Services Committee
16-220 Community Works Fund Allocation - Southern Gulf Islands/Salt Spring Island Electoral Areas - Experience the Gulf Islands Concept Plan
16-218 Procurement of Self Contained Breathing Apparatus (SCBA) for the Pender Islands and South Galiano Island Fire Departments
16-243 Juan De Fuca and Southern Gulf Islands Local Area Parks Bylaw Amendment
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4064, “Community Parks Participating Electoral Areas By-law No. 1, 1975, Amendment Bylaw No. 3, 2016” be introduced and read and first and second time. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4064 be read a third time. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4064 be adopted. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, Bylaw No. 4065, “Community Parks Participating Electoral Areas By-law No. 1, 1992, Amendment Bylaw No. 2, 2016” be introduced and read and first and second time. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4065 be read a third time. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4065 be adopted. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, Bylaw No. 4066, “Community Parks Participating Electoral Areas By-law No. 2, 1988, Amendment Bylaw No. 1, 2016” be introduced and read and first and second time. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4066 be read a third time. CARRIED
MOVED by Director Hicks, SECONDED by Director McIntyre, That Bylaw No. 4066 be adopted. CARRIED
MOVED by Director Hicks, SECONDED by Alternate Director LeBlond, That Bylaw No. 4067, “Community Parks Participating Electoral Areas By-law No. 1, 1995, Amendment Bylaw No. 2, 2016” be introduced and read and first and second time. CARRIED
MOVED by Director Hicks, SECONDED by Alternate Director LeBlond, That Bylaw No. 4067 be read a third time. CARRIED
MOVED by Director Hicks, SECONDED by Alternate Director LeBlond, That Bylaw No. 4068, “Community Parks Participating Electoral Areas By-law No. 1, 1988, Amendment Bylaw No. 1, 2016” be introduced and read and first and second time. CARRIED
MOVED by Director Hicks, SECONDED by Alternate Director LeBlond, That Bylaw No. 4068 be read a third time. CARRIED
MOVED by Director Hicks, SECONDED by Alternate Director LeBlond, That Bylaw No. 4068 be adopted. CARRIED
16-213 Request for Gas Tax Funding for Juan De Fuca Recreation Project - Sheringham Point Community Park
16-187 Grants-in-Aid
16-238 Combining Salt Spring Island Sewer and Liquid Waste Local Area Services Commissions (Ganges, Maliview and Liquid Waste)
16-219 Request for Approval to Commence Remedial Action to Remove Hazardous Structures at 277 Laura Point Road
Finance Committee
16-285 Audit Planning Discussion
MOVED by Director Williams, SECONDED by Director Brice, That the the 2015 KPMG Audit Plan be approved. CARRIED
16-305 2016 Staff Establishment and Priorities Dashboard Progress Report No. 1 - Fall 2015/Winter 2016
MOVED by Director Williams, SECONDED by Director Helps, That the Priorities Dashboard Progress Report No. 1 - Fall 2015/Winter 2016 as attached in Appendix A to the staff report be confirmed. CARRIED
16-283 Capital Regional District (CRD) Grants Update
MOVED by Director Williams, SECONDED by Director Helps, That this report be received for information. CARRIED
Governance Committee
16-333 2016 CRD Board Standing Committee Terms of Reference and Work Programs
MOVED by Director Williams, SECONDED by Director Helps, That the Committee priorities and work program, as outlined in the Priorities Dashboard, be confirmed. CARRIED
16-309 Freedom of Information and Protection of Privacy Act (FOIPPA) 2015 Overview
MOVED by Director Williams, SECONDED by Director Helps, That this report be received for information. CARRIED
Integrated Waste Management Task Force
16-369 Integrated Resource Management Options for the Capital Regional District
As Chair of the Task Force, Director Derman reviewed the report and recommendations.
Juan De Fuca Water Distribution Commission
16-306 Bylaw No. 4062 "Water Distribution Local Service Area Establishment Bylaw No. 1, 1997, Amendment Bylaw No. 5, 2016" Bylaw No. 4063 "Development Cost Charges Bylaw (Juan de Fuca Water Distribution), Bylaw No. 1, 2000, Amendment Bylaw No. 8, 2016"
MOVED by Director Hicks, SECONDED by Director Blackwell That Bylaw No. 4062 be read a third time; CARRIED
MOVED by Director Hicks, SECONDED by Director Blackwell That Bylaw No. 4063 "Development Cost Charges Bylaw (Juan de Fuca Water Distribution), Bylaw No. 1, 2000, Amendment Bylaw No. 8, 2016" be introduced and read a first and second time CARRIED
MOVED by Director Hicks, SECONDED by Director Blackwell That Bylaw No. 4063 be read a third time. CARRIED
Planning, Transportation and Protective Services Committee
16-98 Animal Control Services Agreement between the Capital Regional District (CRD) and the Songhees Nation
16-335 Motion to Recommend to the Board to Re-Examine a Previous Decision
The Board moved to closed session at 3:58 pm and rose and reported from the closed session at 4:04 pm.
16-335 Motion to Recommend to the Board to Re-Examine a Previous Decision
MOVED by Director Finall, SECONDED by Director Blackwell, That the following Board decision of October 23, 2015 regarding the extension of water services be re-affirmed: A. That staff be directed to prepare a servicing policy for the updated Regional Growth Strategy (RGS) that would apply to both municipalities and the CRD that is silent with respect to the expansion or provision of water services. The policy would thereby focus exclusively on liquid waste systems as the servicing tool for managing growth and would read as follows: i. Restrict extension and/or expansion of regional/municipal liquid waste systems outside the Growth Containment Area unless there is a pressing public health, public safety or environmental issue for existing development. CARRIED
16-256 Draft Update to the 2003 Regional Growth Strategy
MOVED by Director Finall, SECONDED by Director Windsor, That 2) be amended to delete "PTPSC" and replace it with "Committee of the Whole". CARRIED
MOVED by Director Finall, SECONDED by Director Isitt, That 2) be further amended to add "that staff be directed to consider integrating a food systems strategy section in the 2016 RGS itself." CARRIED OPPOSED Blackwell, Kasper, Ranns, Seaton
MOVED by Director Hicks, SECONDED by Director Blackwell, That 2) be further amended to add the words "and electoral area" before the word "input". CARRIED
MOVED by Director Isitt, SECONDED by Director Finall, That 2) be further amended to add "and that staff report back with an updated version of the community profiles in Appendix A". CARRIED OPPOSED Windsor
The question was called on the main motion, as amended: 1) That municipal councils and the Juan de Fuca Land Use Committee be invited to provide comment on the document through an informal referral, by May 18, 2016; 2) That staff be directed to report back to the COW with a summary of municipal Council and electoral area input; and staff be directed to consider integrating a food systems strategy section in the 2016 RGS itself; and that staff report back with an updated version of the community profiles in appendix A; and 3) That following a decision on the final content of the 2016 RGS document, staff be directed to consider integration of Regional Sustainability Strategy content not captured in the draft 2016 RGS in subsidiary CRD documents as updates occur through the regular departmental work planning process. CARRIED OPPOSED Derman, Williams, Jensen
10. MOTION TO CLOSE THE MEETING
16-355 Motion to Close the Meeting
MOVED by Director Screech, SECONDED by Director Kasper, That the meeting time be extended. CARRIED
The Board moved to the closed session at 4:37 pm and rose from the closed session at 5:17 pm.
Directors Helps, Jensen, LeBlond and Plant left the meeting during the closed session.
Regional Parks Committee
16-233 Island View Beach Regional Park Draft Management Plan
MOVED by Director Screech, SECONDED by Director Brownoff, That the Island View Beach draft Management Plan be received for information and that it be referred to the Municipality of Central Saanich, Tsawout First Nation, other levels of government, stakeholders and the public for review and comment. CARRIED
16-192 Bike BC Grant Application
MOVED by Director Price, SECONDED by Director Windsor, That the Board approve submission of a 2016 grant application to Bike BC for the Hallowell Road to Maplebank Road Project Area of the E&N Rail Trail - Humpback Connector. CARRIED
16-200 Planning for Regional Trails on the Southern Gulf Islands and Salt Spring Island
MOVED by Director McIntyre, SECONDED by Director Hicks, That the this report be received for information. CARRIED
Regional Water Supply Commission
16-351 Traditional Use Access Agreement - T'Sou-ke First Nation
MOVED by Director Windsor, SECONDED by Director Kasper, That the CRD Board enter into the Traditional Use Access Agreement with T'Sou-ke First Nation to allow and facilitate traditional use activities in the Leech Water Supply Area that do not compromise the regional water supply. CARRIED
Transportation Select Committee
16-299 2016 CRD Board Select Committee Terms of Reference and Work Program
MOVED by Director Brice, SECONDED by Director Kasper, That the Committee priorities and work program as outlined in the Priorities Dashboard, be confirmed. CARRIED
16-294 Capital Regional District Transportation Service Establishment
6. CORRESPONDENCE
16-382 Letter from Township of Esquimalt re Inclusion of McLoughlin Point & Macaulay Point as Wastewater Treatment Sites
MOVED by Director Screech, SECONDED by Director Alto, That the correspondence be received for information. CARRIED
7. ADMINISTRATION REPORTS
16-301 Regional Housing Trust Fund: 3211-3223 Quadra Street, District of Saanich
MOVED by Director Screech, SECONDED by Director Price, That the Capital Regional District Board motion previously adopted on October 14, 2015 regarding Regional Housing Trust Fund, 3211-3223 Quadra Street, District of Saanich application be amended by deleting "the Victoria Cool Aid Society" and that the amended motion read as follows:
16-231 Alternative Approval Process Results for Disposition of Part of Sooke Hills Wilderness Regional Park Reserve Bylaw No. 4042
MOVED by Director Hicks, SECONDED by Director Kasper, That the Certificate of Results of Alternative Approval Process for Bylaw No. 4042, attached to the staff report, be received. CARRIED
MOVED by Director Hicks, SECONDED by Director Kasper, That Bylaw No. 4042, “Capital Regional District Disposition of Part of Sooke Hills Wilderness Regional Park Reserve Bylaw No. 1, 2015”, be adopted. CARRIED
16-360 New Building Canada - Small Communities Fund (NBC-SCF): Applications for Round 2, 2016
MOVED by Director McIntyre, SECONDED by Director Hicks, That the Board endorse three resolutions to enable the Capital Regional District's participation in the New Building Canada - Small Communities Fund grant program closing on April 28, 2016:
16-293 Recruitment of Chief Financial Officer - Update
MOVED by Director Screech, SECONDED by Director Blackwell, That this report be received for information. CARRIED
16-356 Options for Responsible Recreational Access to Leech Lands - Director Isitt
16-352 Supplementary Information Regarding Amendment of the Greater Victoria Water Supply Area Protection Bylaw (No. 2804) to Include the Leech Water Supply Area
This Action Report was postponed.
16-379 2016 Board Standing Committees - Terms of Reference
16-376 Hartland Landfill - Aggregate Production 2016 - Award of Contract 16-1864
16-384 Canadian Ferry Operators Association (CFOA) Membership
MOVED by Director Price, SECONDED by Director Derman, That the CRD Board become a member of the Canadian Ferry Operators Association and that the Chair appoint a Director to participate in membership. CARRIED
8. MOTIONS WITH NOTICE
16-357 AVICC Resolution regarding Island Corridor Foundation - Director Blackwell
Director Isitt recused himself at 5:38 pm as the CRD Board Director on the Island Corridor Foundation Board of Directors.
16-367 Improved Marine Safety Regulations in Salish Sea - Director Isitt (revised from March 9, 2016)
This item was postponed to the next meeting.
9. NEW BUSINESS - None
Director Isitt returned to the meeting at 3:42 pm.
10. RISE AND REPORT
10.1 CRD Committee/Commission Appointments
The following persons were appointed to the: East Sooke Fire Protection and Emergency Response Service Commission, for a term to expire December 31, 2016: John Carrieres, Larry Oram, Sunny Mathieson; and for a term to expire December 31, 2017: Axel Joosting, Carl Neilsen, Armin Sielopp;
Traffic Safety Commission, for a term to expire December 31, 2017: Judy D'Gal, Road Safety BC, Ministry of Public Safety & Solicitor General; and
11. ADJOURNMENT
MOVED by Director Brownoff, SECONDED by Director Blackwell, That the meeting be adjourned at 5:43 pm. CARRIED
CHAIR
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