Minutes of the Greater Victoria Public Library Board meeting - December 8, 2015

GREATER VICTORIA PUBLIC LIBRARY BOARD MINUTES

Central Library, 735 Broughton Street Board Room, 1st Floor December 8, 2015 - 12:00 pm

Attendance

Board Members:

Trustee K. Murdoch (Board Chair)
Trustee D. Alexander
Trustee G. Bunyan (12:08 pm)
Trustee R. Burris
Trustee B. Burton-Krahn
Trustee D. Curtis
Trustee G. Goudy
Trustee A. Kirkaldy
Trustee P. Madoff

Trustee M. Milne
Trustee D. Murdock
Trustee K. Potts (12:12 pm)
Trustee K. Roessingh
Trustee J. Rogers
Trustee K. Santini
Trustee L. Seaton

Staff:

Ms. M. Sawa, CEO/Secretary
Ms. L. Jordon, Deputy CEO / Director of Strategic Development
Ms. T. Chyzowski, Director of Human Resources
Ms. D.J. Phillips, Director of Finance / Treasurer
Mr. D. Phillips, Director of Technology
Ms. J. Windecker, Director of Public Services
Ms. D. Wood, Director of Communications & Development
Ms. L. Robertson (Recorder)

Regrets:

Trustee Z. King
Trustee R. Martin

1. CALL TO ORDER & WELCOME

The Chair called the meeting to order at 12:04 pm.

2. APPROVAL OF AGENDA

MOTION Moved by Trustee Roessingh, seconded by Trustee Goudy, THAT the Agenda be approved as circulated. CARRIED

3. CHAIR'S REMARKS

Trustee Murdoch commented on a number of GVPL initiatives that have occurred since the November Board meeting.

The Chair indicated that the February Board meeting date will change to February 16th, from February 23rd.

4. APPROVAL OF MINUTES – November 24, 2015

MOTION Moved by Trustee Seaton, seconded by Trustee Milne, THAT the Minutes of the November 24, 2015 meeting be approved. CARRIED

5. BUSINESS ARISING FROM PREVIOUS MEETING

5.1 Strategic Planning Working Group

Trustee Madoff expressed her appreciation and thanks to Board Trustees and staff for their dedication to the work of the Strategic Planning Working Group.

Trustees reviewed the Strategic Planning Working Group’s recommendations to the Board. The following motions were put forth:

MOTION Moved by Trustee Murdoch, seconded by Trustee Milne, THAT the Mission statement, ‘To build community and to support literacy and lifelong learning by providing free access to information, space, tools and expertise’ be approved as amended. CARRIED

MOTION Moved by Trustee Madoff, seconded by Trustee Rogers, THAT the Vision statement – ‘Your place to connect, discover and imagine’ – be approved. CARRIED

MOTION Moved by Trustee Burton-Krahn, seconded by Trustee Burris, THAT the Value Statements: collaboration, inclusiveness, service excellence, innovation, intellectual freedom, public accountability and sustainability be approved, as amended. CARRIED

MOTION Moved by Trustee Milne, seconded by Trustee Bunyan, THAT the Strategic Priorities For 2016-2020 be approved as circulated. CARRIED

Thanks were extended to Trustee Madoff for her exemplary work in leading the Strategic Planning Working Group through its strategic planning process.

6. STAFF PRESENTATIONS

6.1 DigiLab

Staff member Devon Tatton provided an overview of the teens’ DigiLab project currently being run at the Esquimalt Branch. Ms. Sawa was asked to convey the Board’s thanks to the Esquimalt teens’ for their excellent work on the DigiLab project.

6.2 Skill-Builder’s Adaptive Toys

Staff member Rina Hadziev provided an overview of the Skill-Builder’s Adaptive Toy Collection, which provides toys geared to children with sensory, mental, physical or developmental issues.