MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 18, 2016
Official record of the proceedings from the October 18, 2016, council meeting, including public participation and resolutions on traffic issues and funding.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 18, 2016 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Mattson
- Councillor Rast
- Councillor Rogers
- Councillor Weisgerber
REGRETS: (None listed)
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- M. Dillabaugh, Director of Finance
- J. Chow, Senior Planner
- J. Cochrane, Executive Assistant
- 35 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:02 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the agenda be amended to include items 7(a)(1-2), 8.1(a)(1)(a-d) and 9.2(a-c); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held October 4, 2016
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rogers
THAT the minutes of the Council meeting held October 4, 2016 be adopted as presented. CARRIED
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS
a) K. McGrath, 279 Rudyard Road, and A. Robson, 236 Stormont Road, Re: Traffic Volume and Speed on Rudyard and Stormont Roads
A. Robson gave a PowerPoint presentation to Council regarding traffic and speeding concerns on Rudyard Road and Stormont Road. Ms. Robson discussed a petition that was circulated to the neighbourhood requesting that Council consider the installation of a timed barrier bar.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Rast
C-91-16 THAT the traffic issues on Rudyard and Stormont Roads be referred to staff. CARRIED
6. PUBLIC PARTICIPATION PERIOD
L. Pakos, 336 Glenairlie Drive, noted that the traffic issues are not stemming from within the neighbourhood and spoke in favour of the installation of a barrier bar.
D. Franklin, 252 Glenairlie Drive, expressed concerns with the traffic on Rudyard/Stormont Roads and suggested having a traffic camera installed with associated automated ticketing for illegal traffic manouevers. He stated that the school-related traffic is an issue for children’s safety as well as for emergency response vehicles.
R. Plesnik, 221 Stormont Road, noted that Rudyard/Stormont Roads are residential streets and stated that a solution should be implemented to ensure they continue to function as such.
C. Miller, 126 Hallowell Road, discussed concerns about traffic volume on Hallowell Road, including the increased usage of the area associated with the E & N Rail Trail should the Town enter into an agreement with Esquimalt Nation for the use of Hallowell Road. She requested that the public have an opportunity to review a comprehensive report that includes road designs for the project prior to a final decision.
P. Preston, 285 Rudyard Road, discussed speed tables and signage changes over time. He noted that he has observed traffic violations on Rudyard and Stormont Roads and spoke in support of the installation of a barrier bar.
I. Raynahm, 1-126 Hallowell Road, spoke in opposition to the installation of a sound attenuation barrier on Hallowell Road in association with the proposed potential Hallowell Road Agreement between the Town and the Esquimalt Nation.
K. McGrath, 279 Rudyard Road, requested that Council view the video recording of traffic going over speed tables on Rudyard Road that was inadvertently missed in A. Robson’s presentation.
D. Burton, 4-126 Hallowell Road, discussed traffic safety concerns for cyclists and pedestrians as well as reduced property values due to the anticipated traffic volume increase on Hallowell Road.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
a) RCMP Auxiliary Constable Program
- UBCM memorandum dated October 13, 2016, Re: RCMP Seeking Input on Auxiliary Constable Program
- Comparing the Options – Renewing the Auxiliary Constable Program draft discussion paper dated October 17, 2016 from L. Fletcher and D. Devenney
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the UBCM memorandum dated October 13, 2016, Re: RCMP Seeking Input on Auxiliary Constable Program be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the draft discussion paper titled “Comparing the Options – Renewing the Auxiliary Constable Program” dated October 17, 2016 from L. Fletcher and D. Devenney be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
C-92-16 THAT Council support the RCMP’s proposed Option 3 (Tiered Program) with respect to the Auxiliary Constable Program;
AND THAT the October 17, 2016 discussion paper entitled “Comparing the Options – Renewing the Auxiliary Constable Program” written by L. Fletcher and D. Devenney be forwarded to the Union of British Columbia Municipalities (UBCM) to be included in the responses the UBCM is to provide to the RCMP;
AND FURTHER THAT thank you letters be sent to L. Fletcher and D. Devenney regarding the work they have done on the RCMP Auxiliary Constable Program initiative. CARRIED
8. REPORTS
8.1 STAFF REPORTS
a) Hallowell Road
- Presentation from the Director of Engineering
The Director of Engineering gave an overview of the presentation.
Council discussed potential sound attenuation barrier height options, catch basin cleaning, and the allocation of maintenance costs for Hallowell Road should an agreement with Esquimalt Nation be entered into for use of Hallowell Road by Esquimalt Nation.
a) Email dated October 17, 2016 from G. Rodgers, 27-126 Hallowell Road, Re: Hallowell Road b) Letter dated October 17, 2016 from C. Miller, 21-126 Hallowell Road, Re: Hallowell Road c) Letter dated October 16, 2016 from S. & I. Raynham, 1-126 Hallowell Road, Re: Hallowell Road d) Letter dated October 15, 2016 from J. Mitchell, 5-126 Hallowell Road, Re: Hallowell Road
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the presentation from the Director of Engineering regarding Hallowell Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the email dated October 17, 2016 from G. Rodgers, 27-126 Hallowell Road, Re: Hallowell Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the letter dated October 17, 2016 from C. Miller, 21-126 Hallowell Road, Re: Hallowell Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the letter dated October 16, 2016 from S. & I. Raynham, 1-126 Hallowell Road, Re: Hallowell Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast
THAT the letter dated October 15, 2016 from J. Mitchell, 5-126 Hallowell Road, Re: Hallowell Road be received. CARRIED
b) Development Permit No. 2015/15 – 2 Watkiss Way
- Report dated October 12, 2016 from the Senior Planner
The Senior Planner gave an overview of the report to Council.
Council discussed public use of the path to the northeast of the building to access the park, tree removal and replacement, and fencing between the property and the park. It was confirmed that the developer will be installing the park path at their cost to the Town’s standards.
- Comments from the Applicant
- Comments from the Public
- Correspondence
MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast
C-93-16 THAT Development Permit No. 2015/15 be approved;
AND THAT Development Permit No. 2015/15 include the following variances: a. Variance to the maximum height of retaining walls from 1.2m to 5.0m; b. Variance to the height to horizontal separation ratio for reinforced retaining walls from 1:1 to 3:1;
AND FURTHER THAT Development Permit No. 2015/15 include the following conditions: a. Invasive plant species including roots within construction areas are to be removed and disposed of as per Capital Regional District regulations prior to start of construction; b. A landscape security deposit of $156,300.00 be submitted prior to building permit issuance for the provision and installation of on-site landscaping. CARRIED
c) Capital Projects Alternative Funding Request
- Report dated October 13, 2016 from the Director of Engineering
MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers
C-94-16 THAT staff be authorized to proceed with the Island Highway design from Stewart Avenue to Beaumont Avenue;
AND THAT the extra funding required be drawn from the Gas Tax Fund. CARRIED
d) Award of Tender for the 2016 Burnett Road Upgrade
- Report dated October 18, 2016 from the Deputy Director of Engineering
MOVED BY: Councillor Rogers SECONDED BY: Councillor Weisgerber
C-95-16 THAT Council approve the award for the construction of the 2016 Burnett Road Upgrades Project to Victoria Contracting and Municipal Maintenance Corporation (VCMMC);
AND THAT Council approves up to an additional $60,000 of Gas Tax funding, as required;
AND FURTHER THAT the parking pullout area on the west side of Burnett Road be postponed due to lack of 2016 funding and be added to the 2017 capital project requests for consideration. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
From the October 11, 2016 Committee of the Whole meeting:
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
C-96-16 THAT staff prepare a report regarding the potential for a Green Building Incentive Program funded through carbon offsets required to be purchased by the Town of View Royal. CARRIED
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
C-97-16 THAT staff seek input from the Federation of Canadian Municipalities (FCM) regarding how to advance concerns at the national level regarding proposed amendments to the RCMP Auxiliary Constable Program;
AND FURTHER THAT, based on the input received, a joint resolution from the Town of View Royal, the City of Colwood and the City of Langford regarding proposed amendments to the RCMP Auxiliary Constable Program be submitted to the FCM for consideration at its 2017 annual conference. CARRIED
MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson
C-98-16 THAT Council support the creation of a View Royal Youth Council as a pilot project from September 2017 to June 2018;
AND THAT $500 for the View Royal Youth Council be considered in the 2017 budget deliberations;
AND THAT administrative support for the View Royal Youth Council in the form of printing documents and social media/website promotion be approved;
AND FURTHER THAT the View Royal Youth Council fundraise externally for specific projects if needed. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Weisgerber
THAT Council consider the approval of the application for three temporary signs as submitted for a time period of up to two years, along with a temporary license of occupation for the two locations on municipal land;
AND THAT additional information be provided for Council’s consideration including:
- The precise location of the three proposed signs; and
- a diagram of the proposed signs including support structures and overall dimensions. CARRIED Councillor Rogers voted in the negative
8.3 OTHER REPORTS
a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 27, 2016
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 27, 2016 be received. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
C-99-16 THAT greenhouse gas emmissions be a consideration when purchasing or leasing vehicles. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated October 7, 2016 from the Westshore Skatepark Coalition, Re: Status re: Recommendation to the West Shore Parks and Recreation Society Board
MOVED BY: Councillor Rogers SECONDED BY: Councillor Weisgerber
THAT the letter dated October 7, 2016 from the Westshore Skatepark Coalition, Re: Status re: Recommendation to the West Shore Parks and Recreation Society Board be received.
AND THAT a letter be sent from the Mayor to West Shore Parks and Recreation Society requesting that they take a lead role to work with all parties involved in making a skatepark in the Westshore a reality. CARRIED
9.2 FOR INFORMATION
a) Email dated October 18, 2016 from M. Jacobson, Re: Proposed Gate at Rudyard/Stormont Roads
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT the email dated October 18, 2016 from M. Jacobson, Re: Proposed Gate at Rudyard Stormont Roads be received for information. CARRIED
b) Email dated October 17, 2016 from J. Sustersich, 2139 Gourman Place, Re: Proposed Gate at Rudyard/Stormont Roads
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT the email dated October 17, 2016 from J. Sustersich, 2139 Gourman Place, Re: Proposed Gate at Rudyard/Stormont Roads be received for information. CARRIED
c) Letter dated October 16, 2016 from C. Peereboom, 329 Glenairlie Drive, Re: Proposed Gate at Rudyard/Stormont Roads
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT the letter dated October 16, 2016 from C. Peereboom, 329 Glenairlie Drive, Re: Proposed Gate at Rudyard/Stormont Roads be received for information. CARRIED
10. BYLAWS
a) Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 955, 2016 A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000
MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber
THAT Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 955, 2016 be adopted. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
C. Miller, 126 Hallowell Road, noted that she has recently moved into the Hallowell Road area and inquired about the timelines for consultation regarding Hallowell Road.
The Mayor confirmed that there will be time for feedback on the draft final agreement when it is completed should the Town be proceeding with it. It was noted that there has been community engagement already, including meetings held by the Capital Regional District. A lot of information from the draft Hallowell Road Agreement with the Esquimalt Nation was presented this evening but that the detailed design work will take some time to complete after the Agreement is signed, if that does proceed.
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(k) – municipal service. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED: Councillor Rogers SECONDED: Councillor Mattson
THAT this meeting now terminate. Time: 8:33 p.m. CARRIED
MAYOR CLERK
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