Minutes of a Council Meeting Held on Tuesday, September 6, 2016

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 6, 2016 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO:

S. Jones, Director of Corporate Administration/Acting CAO M. Dillabaugh, Director of Finance P. Hurst, Fire Chief/Director of Protective Services J. Davison, Planner E. Bolster, Deputy Municipal Clerk

2 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:01 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 19, 2016

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held July 19, 2016 be adopted as presented. CARRIED

4. MAYOR'S REPORT

Text of the Mayor's Report regarding Olympians and sewage treatment report

The Mayor commended all the Canadian Olympians and noted in particular the Langford-based women's rugby sevens team who won a bronze medal at the 2016 Olympic Games. He also conveyed his thanks to Town staff and the contractor for excellent work in making the Town look great.

He noted that the final sewage treatment report, including the business case and recommendations, will be distributed September 7 and the Capital Regional District will be making their decision on September 14.

5. PETITIONS & DELEGATIONS

a) D. Faulks, 196 Werra Road, Re: McKenzie Intersection – Request for Council to Support Alternatives

D. Faulks gave a PowerPoint presentation to Council regarding the McKenzie Interchange Project. Mr. Faulks requested that Council support an alternate design to the project which would include no stops; the trail level maintained; and the retention of two left turn lanes.

Council requested that Mr. Faulks provide Council with further information.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Sign Permit No. 2016/25 – 110-29 Helmcken Road – Temporary Sign for Coast Capital Insurance

Report dated August 30, 2016 from the Senior Planner

Council and staff discussed the siting of the proposed signs.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT Sign Permit Application No. 2016/25 be approved to allow four temporary signs on the south face of the office building at 29 Helmcken Road for Coast Capital Insurance;

AND THAT the temporary signs be permitted for up to six months. NOT CARRIED Councillors Rast, Rogers and Weisgerber voted in the negative

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

Resolution C-74-16 regarding sign permit application

**C-74-16** THAT Sign Permit Application No. 2016/25 be approved to allow three temporary 4' X 8' panel signs on the construction hoarding at the south face of the office building at 29 Helmcken Road for Coast Capital Insurance;

AND THAT these temporary signs be permitted for up to six months. CARRIED Councillor Mattson voted in the negative

b) Invasive Plant Removal Consultant – Insurance Coverage

Report dated August 26, 2016 from the Director of Engineering

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-75-16 THAT the Service Provider Agreement between the Town of View Royal and Chris Junck, Invasive Plant Removal Consultant, be approved as set out in the Municipal Insurance Association of British Columbia Service Provider Agreement from August 18 to December 31, 2016. CARRIED

c) Park Names and Development – Northwest Corner of Helmcken Road and Island Highway

Report dated August 2, 2016 from the Corporate Services Clerk

Council requested that the first line of the sign to be placed in the park read “George’s Corner”.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

Resolution C-76-16 regarding park naming

**C-76-16** THAT the land located at the northwest corner of Helmcken Road and Island Highway (lot 7, Plan 4178, Block 1, Section 8, Esquimalt District, PID 006-054-650) be named “George’s Corner Park”;

AND THAT a tree be planted on this land and a plaque installed near the tree to denote the park’s name along with a dedication message. CARRIED

d) 2016 Property Tax Collections and Tax Sale

Report dated August 31, 2016 from the Director of Finance

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the report dated August 31, 2016 from the Director of Finance titled “2016 Property Tax Collection and Tax Sale” be received for information. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated August 12, 2016 from M. Klitch, Tobacco Lead, Canadian Cancer Society and J. Byford, Advocacy Lead, Canadian Cancer Society, Re: Expand the Scope of BC's Tobacco and Vapour Products Control Act

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the letter dated August 12, 2016 from M. Klitch, Tobacco Lead, Canadian Cancer Society and J. Byford, Advocacy Lead, Canadian Cancer Society, Re: expand the scope of BC’s Tobacco and Vapour Products Control Act be received. CARRIED

9.2 FOR INFORMATION

a) Letter dated July 18, 2016 from G. Moore, Chair, Metro Vancouver Board, Re: Mattress and Bulky Furniture Extended Producer Responsibility

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the letter dated July 18, 2016 from G. Moore, Chair, Metro Vancouver Board, Re: mattress and bulky furniture extended producer responsibility be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. RISING REPORT

15. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(d) – security of municipal property and (g) – potential litigation. CARRIED