MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, DECEMBER 15, 2015

MINUTES OF A SPECIAL COUNCIL MEETING

HELD ON TUESDAY, DECEMBER 15, 2015

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

PRESENT ALSO:

K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Crockett, Corporate Services Clerk

3 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 5:04 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED BY: Councillor Weisgerber

THAT the agenda be amended to include items 8.1 (a)(2) and 8.1 (d); and a closed meeting resolution;

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

**a) Development Variance Permit No. 2015/08 – 33 Helmcken Road – Eagle Creek Village Signs**

1. Report dated December 10, 2015 from the Senior Planner

The Director of Development Services gave a summary of the report to Council and noted the regulation of letter height, local examples, renderings, sign density and alternatives.

2. Letter dated August 20, 2015 from J. Devlin, Dillon Consulting, Re: Development Variance Permit – Eagle Creek Village Signs

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers

THAT the letter dated August 20, 2015 from J. Devlin, Dillon Consulting, Re: Development Variance Permit – Eagle Creek Village Signs be received. CARRIED

MOVED BY: Councillor Rast SECONDED BY: Councillor Weisgerber

C-116-15 THAT Development Variance Permit Application No. 2015/08 be approved with the following variances to supplement previous variances granted for the comprehensive sign plan in Development Permit No. 2013/04 and Development Permit No. 2015/05:

1. Variance to the maximum vertical dimension of any letter, numeral figure, logo or symbol forming part of a sign from 0.4m to 0.6m for Buildings 1-6 and 8.
2. Variance to the maximum vertical dimension of any letter, numeral figure, logo or symbol forming part of a sign from 0.4m to 0.9m for 60% of the sign width at the building ends of Buildings 1, 2, 5 and 8 where there are raised parapets and at the south end of the east elevation of Building 6. CARRIED Mayor Screech and Councillor Rogers voted in the negative

**b) Sign Permit No. 2015/14 – 150-31 Helmcken Road – Temporary Signs for Tim Hortons at Eagle Creek Village**

1. Report dated December 10, 2015 from the Senior Planner

The Director of Development Services gave a summary of the report to Council and noted that Tim Hortons wish to open prior to Christmas and the temporary signs are critical to them for opening.

P. Laughlin, Omicron, noted that Omicron will receive all sign applications prior to submission to the Town to ensure completeness of applications.

MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson

C-117-15 THAT Sign Permit Application No. 2015/14 be approved to allow one temporary banner sign on the north face and one temporary banner sign on the south face of Unit 150 at 31 Helmcken Road for Tim Hortons with a size of no larger than 48" X 165" each and with 24" Tim Hortons ascending letter height as shown in "Sign #1" in the Senior Planner's December 12, 2015 report entitled "Sign Permit 2015/10 – 150-31 Helmcken Road – Temporary Sign for Tim Hortons";

AND THAT these temporary banner signs be permitted for up to three months or until permanent signs are installed, whichever comes first;

AND FURTHER THAT these temporary banner signs be removed once permanent signs are installed. CARRIED Councillor Rast voted in the negative

c) Subdivision and Development Servicing Bylaw

1. Presentation by Urban Systems

D. Huang, Urban Systems, provided a project overview of the Subdivision and Development Servicing Bylaw to Council. He reviewed subdivision regulations in British Columbia generally, design criteria and level of service standards.

Mr. Huang discussed specific road classifications and cross-sections for each and summarized by describing next steps and the schedule.

**d) 2016 Draft Budget Proposal for Restoration in View Royal Parks**

1. Budget Proposal for Ecological Restoration in View Royal, 2016 – Draft dated November 2, 2015 from J. Hebb

The Director of Engineering clarified that $10,000 was established in the 2015 budget for invasive species removal and that this is to be an ongoing program. He noted that the funds were not allocated to any particular park or parks and there is a need to develop a consistent, sustainable program for invasive species removal though $10,000, if allocated to outside organizations, does not cover staff costs to assist. As well, only a limited number of parks can be addressed with the budget provided.

It was suggested that J. Hebb from the RNS Program at the University of Victoria submit a three to four month budget for the first part of 2016 and that other options, such as hiring a part-time volunteer coordinator and university students, be discussed during the 2016 budget deliberations.

8.2 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. RISING REPORT

15. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) – acquisition, disposition or expropriation of land. CARRIED

16. TERMINATION

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers

THAT this meeting now terminate. Time: 6:53 pm CARRIED