TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 8, 2014
Official minutes from the Committee of the Whole meeting on July 8, 2014, documenting discussions on waste management, bylaws, and committee reports.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 8, 2014
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Hill
- Councillor Rast
- Councillor Rogers
- Councillor Screech
- Councillor Mattson
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- P. Hurst, Fire Chief
- Insp Chomyn, West Shore RCMP
- D. Brown, Chief Bylaw Officer, CRD Animal Control
- J. Cochrane, Executive Assistant
1 member of the public 0 members of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 3:32 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the agenda be amended to include item 6.2.2(a), 6.2.4(a), 7(a), 12.2.2(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held June 10, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the minutes of the Committee of the Whole meeting held June 10, 2014 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) G. Horth, General Manager, CREST, Re: Technology Plan – Radio Systems Upgrade Program
G. Horth gave an overview of the new technology plan to upgrade equipment, enhance service, and improve system coverage.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Building and Bylaw Enforcement Report
- Report dated July 4, 2014 from the Director of Protective Services
The Fire Chief gave an overview of the report.
The Committee discussed Truck Route Bylaw enforcement; procedures around unsightly premises; refresh rate of a business sign on Island Highway; and access to live-aboard boats in the area.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated July 4, 2014 from the Director of Protective Services titled "Building and Bylaw Enforcement Report" be received for information. CARRIED
b) Monthly Animal Control Summary
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the monthly Animal Control Summary be received for information. CARRIED
c) Fire Department Report for the Months of May to June 2014
MOVED BY: Councillor Mattson SECONDED: Mayor Hill
THAT the report dated July 8, 2014 from the Fire Chief titled "Fire Department Report for the Months of May to June 2014" be received for information. CARRIED
d) View Royal Public Safety Building Report for the month of June 2014
The Committee discussed community engagement; timeline for occupation; road frontage schematic design; and building aesthetics.
MOVED BY: Councillor Mattson SECONDED: Mayor Hill
THAT the View Royal Public Safety Building Report for the month of June 2014 be received for information. CARRIED
e) West Shore RCMP Mayor's report for the months April to June 2014
The Inspector noted a reduction in the number of calls for service; upcoming events, including Rock the Shores; service delivery and staffing impacts due to the disbanding of the Regional Crime Unit; monitoring of high crash locations; and the termination of a youth gang from the area.
MOVED BY: Councillor Mattson SECONDED: Mayor Hill
THAT the West Shore RCMP Mayor's report for the months of April to June 2014 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
a) Volunteer View Royal – Work Plan
Councillor Mattson noted that there are seven people on the committee exploring volunteerism in View Royal. He discussed the possibility of holding a Volunteer Fair in the future, which could include information booths from local not-for-profit organizations as well as the Town of View Royal, to present volunteer opportunities to the public.
It was requested that a list of opportunities suitable for volunteers, such as invasive species removal in parks and on trails, be prepared.
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated July 2, 2014 from the Director of Finance
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the report titled "Capital Project Update" dated July 2, 2014 from the Director of Finance be received for information. CARRIED
b) Casino Revenue by Quarter
- Report dated June 20, 2014 from the Director of Finance
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the report titled "Casino Revenue by Quarter" dated June 20, 2014 from the Director of Finance be received for information. CARRIED
c) Q2 2014 Income Statement
- Report dated July 2, 2014 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report titled "Q2 2014 Income Statement" dated July 2, 2014 from the Director of Finance be received for information. CARRIED
d) Amalgamation Question on Ballot – For Discussion
- Report dated June 23, 2014 from the Director of Corporate Administration
MOVED BY: Councillor Rast SECONDED: Councillor Screech
COW-60-14 THAT the Town of View Royal not include a question regarding amalgamation on the municipal election ballot in November 2014. CARRIED
e) Action List Update – 2nd Quarter
- Report dated July 2, 2014 from the Executive Assistant
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report titled "Action List Update – 2nd Quarter" dated July 2, 2014 from the Executive Assistant be received for information. CARRIED
f) Strategic Plan Status Report – 2nd Quarter
- Report dated July 2, 2014 from the Executive Assistant
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the report titled "Strategic Plan Status Report – 2nd Quarter" dated July 2, 2014 from the Executive Assistant be received for information. CARRIED
g) Chief Administrative Officer Update
- Report dated July 2, 2014 from the Chief Administrative Officer
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report titled "Chief Administrative Officer Update" dated July 2, 2014 from the Chief Administrative Officer be received for information. CARRIED
h) See item listed in evening portion of meeting below
OTHER REPORTS
6.2.4 New Business – see item listed in evening portion of meeting below
7. CORRESPONDENCE
a) Email dated June 13, 2014 from Family Court Youth Justice Committee, Re: BC Social Policy Framework
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the email dated June 13, 2014 from Family Court Youth Justice Committee Re: BC Social Policy Framework be received for information. CARRIED Councillor Mattson voted in the negative
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the meeting now recess at 5:23 p.m.
EVENING BREAK
9. CALL TO RECONVENE – Mayor Hill called the meeting to order at 7:03 p.m.
PRESENT WERE:
- Mayor Hill
- Councillor Mattson
- Councillor Rast
- Councillor Rogers
- Councillor Screech
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- J. Chow, Senior Planner
- J. Cochrane, Executive Assistant
10 members of the public 0 members of the press
10. PETITIONS & DELEGATIONS
11. PUBLIC PARTICIPATION
a) A. Weisgerber, 500 Prince Robert Dr., Transportation Advisory Committee (TAC) member, noted he did not feel the recommendation to amalgamate TAC with the Planning and Development Advisory Committee accurately reflected the discussions of the Advisory Committee workshop and suggested producing a list of accomplishments of Advisory Committees from the last few years before proceeding with a decision to combine the Committees.
b) S. Brown, 309 Bessborough Ave., Planning and Development Advisory Committee (PDAC), expressed concern regarding the recommendation to amalgamate TAC and PDAC and discussed support for task-focused teams, building a broader volunteer pool and reaching out through social media.
c) John Farquharson, Victoria resident, Sewage Treatment Action Group and Open Victoria Director, expressed his approval of the Westside Mayors' meetings and discussed regional sewage issues vis a vis varying project management methods.
12. BUSINESS ITEMS
FINANCE AND ADMINISTRATION – continued
STAFF REPORTS
6.2.4 New Business
a) Westside Communities' Liquid Waste Management Project
The Chief Administrative Officer presented information regarding the Capital Regional District's liquid waste management project in relation to View Royal's contribution and discussed the recent Westside communities' liquid waste management meetings.
The Committee discussed funding and consultation.
- Letter dated April 23, 2012 from the Capital Regional District Re: Allocation of Sewage Treatment Costs
- Report titled "Capital Regional District 2014 Requisition"
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
COW-61-14 THAT the Town of View Royal reconfirm its support for a Capital Regional District (CRD) liquid waste management plan that encompasses the original seven partners;
AND FURTHER THAT should the Westside communities provide a proposal that is supported by the CRD, that the Town of View Royal evaluate its options at that time. CARRIED
6.2.3 Reports (continued from afternoon portion of meeting above)
h) Advisory Committee Structure Review and Revitalization
- Report dated June 4, 2014 from the Director of Corporate Administration
- Minutes of the Joint Advisory Committee meeting held May 27, 2014
- Minutes of the Parks, Recreation and Environment Advisory Committee meeting held May 27, 2014
- Minutes of the Planning and Development Advisory Committee meeting held May 27, 2014
- Minutes of the Transportation Advisory Committee meeting held May 27, 2014
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
COW-62-14 THAT the report dated June 4, 2014 from the Director of Corporate Administration be received for information;
AND THAT the Advisory Committees move to a task oriented approach;
AND THAT Advisory Committee recommendations tracking sheets be provided to the respective Advisory Committees;
AND THAT the Advisory Committees report directly to Council;
AND FURTHER THAT input via social media on projects and initiatives be encouraged where these tools would be appropriate. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Screech
COW-63-14 THAT the July 7, 2014 document prepared by Councillor Rast entitled "Advisory Committee Scope" be referred to the Advisory Committees to collect feedback on the proposed tasks and restructuring to suit these tasks. CARRIED
12.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair's Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
a) Tree Permit Applications – Required Arborist Reports
- Report dated July 2, 2014 from the Parks Supervisor
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
COW-64-14 THAT Tree Protection Bylaw No. 695, 2009 be amended to include the ability to direct applicants to consult arborists of the Town's choice to determine the health of the trees proposed for removal. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
12.1.4 New Business
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair's Report
12.2.2 Business Arising from Previous Minutes
a) 235 Island Highway (Pye Development) – Boulevard Trees
The Committee and the Director of Engineering discussed the boulevard trees at 235 Island Highway. It was noted that underground utilities limit the space available for trees in the boulevard and sight lines also need to be maintained for safety.
12.2.3 Reports
STAFF REPORTS
a) Zoning Bylaw Review
- Report dated June 30, 2014 from the Director of Development Services and the Planner
The Committee discussed all setbacks on A-1 and A-2 zones being established at 7.5 metres.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
COW-65-14 THAT Bylaw No. 893 (Official Community Plan Bylaw No. 811, 2011 amendment) be forwarded to Council for consideration of first and second readings and subsequently referred to the groups identified in Attachment 2 of the Director of Development Services' June 30, 2014 report entitled "Zoning Bylaw Review";
AND THAT Bylaw No. 894 (Land Use Bylaw, 1990, No. 35 amendment) be forwarded to Council for consideration of first and second readings and subsequently referred to the Ministry of Transportation and Infrastructure;
AND FURTHER THAT a Public Hearing for Bylaw No. 893 and Bylaw No. 894 be scheduled for September 16, 2014. CARRIED
b) Official Community Plan Amendment Application 2014/03; Rezoning Application 2014/05; Environmental Development Permit Application 2014/06 – 2427 Chilco Road (Thetis Vale Phase 7)
- Report dated July 4, 2014 from the Senior Planner
The Committee, Senior Planner and applicants, M. Johnston, consultant, and M. Baier of Limona Construction, discussed servicing, including road widths; containment boundaries; park tenure; secondary suites; topography; wildfire interface; and tree retention.
MOVED BY: Councillor Rast SECONDED: Mayor Hill
THAT the July 4, 2014 report from the Senior Planner titled "Official Community Plan Amendment Application 2014/03; Rezoning Application 2014/05; Environmental Development Permit Application 2014/06 – 2427 Chilco Road (Thetis Vale Phase 7)" be received. CARRIED
MOVED BY: Councillor Screech SECONDED: Mayor Hill
COW-66-14 THAT the required Official Community Plan and Land Use bylaw amendments for 2427 Chilco Road (Thetis Vale Phase 7) be prepared as soon as possible. CARRIED
COMMITTEE REPORTS
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Mayor Hill, Acting Chair
12.3.1 Chair's Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
12.3.4 New Business
13. CORRESPONDENCE
a) Letter received June 20, 2014 from Standard Land Company Inc., Re: Proposed Telecommunications Tower
The Committee discussed the possibility of CREST partnering with Rogers Communications for shared use of the proposed replacement telecommunications tower.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the letter received June 20, 2014 from Standard Land Company Inc., Re: Proposed Telecommunications Tower be received. CARRIED
14. QUESTION PERIOD
a) R. Atwell, Saanich resident and Sewage Treatment Action Group Director, encouraged Council to inform themselves about the finances related to the Capital Regional District's proposed liquid waste management plan in relation to federal grants.
b) R. Smith, Victoria resident, inquired as to what Councillors perceive as their role in the liquid waste management project. It was confirmed by a Councillor that the role is in setting policy and values.
15. MOTIONS & NOTICES OF MOTION
16. CLOSED MEETING RESOLUTION
17. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 10:05 p.m. CARRIED
MAYOR CLERK
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